callisto-debian/evolution
1
0
Fork 0
Code Issues Pull Requests Actions Packages Projects Releases Wiki Activity

mention the full-advantage section and the exchange features. Expand

Browse Source 
2002-01-07  Aaron Weber  <aaron@ximian.com>

	* C/usage-calendar.sgml: mention the full-advantage section and
	the exchange features. Expand mention of "autopick" and general
	polish on the appointment-scheduling and peer-to-peer groupware
	functions.

	* C/usage-exchange.sgml: Fix and expand as per Danw's notes about
	Features that need to be documented.

svn path=/trunk/; revision=15260
This commit is contained in:
Aaron Weber
2002-01-07 23:33:44 +00:00
committed by Aaron Weber
parent 12ca523ba4
commit a610bfdf21
2 changed files with 90 additions and 35 deletions
Download Patch File Download Diff File Expand all files Collapse all files
help/C/usage-calendar.sgml
+61 -21
View File
@@ -37,14 +37,15 @@
</para>
</listitem>
</itemizedlist>
</para>
<para>
Press the calendar-shaped buttons on the right side of the toolbar to
switch between views.
You can also select a range of
days&mdash; three days, ten days, or a fortnight if you want
&mdash; in the small calendar at the upper right. To do this, simply click and drag on the days that you wish to view in your calendar.
</para>
<para>
You can also select an arbitrary range of days in the small
calendar at the upper right. To do this, click and drag on the
days that you wish to view in your calendar.
</para>
<para>
The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
@@ -67,7 +68,12 @@
<para>
Of course, you'll want to use the calendar to do more than find
out what day it is. This section will tell you how to schedule
appointments, set alarms, and determine appointment recurrence.
appointments, set alarms, and determine appointment
recurrence. If you have installed the Ximian Connector for
Microsoft Exchange, you can also read <xref
linkend="full-advantage"> to learn about how to take full
advantage of the collaborative group scheduling functions
available on the Microsoft Exchange Server.
</para>
<sect2 id="usage-calendar-apts-basic">
@@ -108,7 +114,10 @@
multiple columns in the day view of the calendar.
</para>
<para>
<application>Evolution</application> supports the use of timezones. If you share calendar files with friends or co-workers, it is quite possible you will need to configure your timezone. To configure your timezone:
<application>Evolution</application> supports the use of
timezones. If you share calendar files with friends or
co-workers, it is quite possible you will need to configure
your timezone. To configure your timezone:
<orderedlist numeration="arabic">
<listitem>
<para>
@@ -121,7 +130,9 @@
</listitem>
<listitem>
<para>
Click the <guibutton>Globe</guibutton> button in the <guilabel>Time</guilabel> section, located in the <guilabel>General</guilabel> tab.
Click the <guibutton>Globe</guibutton> button in the
<guilabel>Time</guilabel> section, located in the
<guilabel>General</guilabel> tab.
</para>
</listitem>
<listitem>
@@ -132,7 +143,14 @@
</orderedlist>
</para>
<para>
You can also configure timezone information specific to Start and End time in each appointment. To do that, simply create a new appointment and click on a globe to customize the timezone that the time exists in.
You can also configure timezone information specific to the
Start and End time in each appointment. To do that, simply
create a new appointment and click on a globe to customize the
timezone that the time exists in. For example, if you live in
New York but have a telephone meeting set for noon with
someone in California, you need to make sure that you're not
calling each other a few hours off. Setting time-zones on a
per-appointment basis helps avoid that potential confusion.
</para>
<note>
<title>Multiple Simultanious Appointments</title>
@@ -191,10 +209,15 @@
higher level.
</para>
<para>
<application>Evolution</application> can handle not only time that you're busy, but free time. This can be useful if you're on a network sharing calendar files. You can easily compare schedules with other people, allowing easy setup of a RSVP.
<application>Evolution</application> can handle not only time
that you're busy, but free time. This can be useful if you're
on a network sharing calendar files. You can easily compare
schedules with other people, allowing easy setup of a RSVP.
</para>
<para>
To set your appointment to be free or busy, simply click the box in the <guilabel>Show Time As</guilabel> section in the <guilabel>Appointment Editor</guilabel>.
To set your appointment to be free or busy, simply click the
box in the <guilabel>Show Time As</guilabel> section in the
<guilabel>Appointment Editor</guilabel>.
</para>
<para>
<application>Evolution</application> lets you categorize your
@@ -421,7 +444,9 @@
<para>
<application>Evolution</application> has a Free/Busy window so
that you can view people's schedules together to help you
schedule appointments.
schedule appointments. Read <xref linkend="full-advantage"> to
learn about how to use this feature with the Ximian Connector
for Microsoft Exchange.
</para>
<para>
To access the free/busy view:
@@ -449,9 +474,9 @@
</orderedlist>
</para>
<figure>
<title>Threaded Mail View</title>
<title>Appointment Scheduing Window</title>
<screenshot>
<screeninfo>Threaded Mail View</screeninfo>
<screeninfo>Appointment Scheduling Window</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/freebusy"
srccredit="Kevin Breit">
@@ -501,13 +526,28 @@
<title>Scheduling an Appointment</title>
<para>
To schedule an appointment, you'll first need people's
free/busy information. Once you have recieved people's
schedule information, integrate it with your calendar.
<!-- Describe how to integrate -->
In the <guilabel>Scheduling</guilabel> tab, you'll see the
pending appointment time in white with bold black borders.
You should also see the invitee's free/busy schedules.
free/busy information. If you're using the Ximian Connector
for Microsoft Exchange, all of the information is already
available to you in the Global Address List. Otherwise, each
person will have to email you their schedule files and you
will have to incorporate them into your calendar.
</para>
<para>
Regardless of how you get the information, Ximian Evolution
will display it in the <guilabel>Scheduling</guilabel> tab.
The pending appointment time will appear in white with bold
black borders. Each attendee's free and busy times appear
color-coded next to their names in the attendee list.
</para>
<para>
Adjust the meeting time, either by dragging the meeting
borders or by using the <guilabel>Autopick</guilabel>
buttons to choose a time automatically, then click
<guibutton>Save and Close</guibutton>. Attendees on an
Exchange server will have the appointment updated
automatically; others will receive email notification of any
change in plans.
</para>
</sect3>
</sect2>
</sect1>
help/C/usage-exchange.sgml
+29 -14
View File
@@ -437,32 +437,33 @@ There are, however, some features which are not available:
it, every card will appear.
</para>
</tip>
<para>
In addition, when you schedule a meeting with your calendar on
the <application>Exchange</application>server, you can check
when other local Exchange users are busy according to their
<application>Exchange</application>calendars. To do so:
</sect1>
<sect1 id="full-advantage">
<title>Taking Full Advantage of the Exchange Server When Scheduling Appointments</title>
<para>
When you schedule a meeting with your calendar on the
<application>Exchange</application>server, you can check when
other local Exchange users are busy according to their
<application>Exchange</application>calendars. To do so:
<orderedlist numeration="arabic">
<listitem>
<para>
Open a new appointment in the calendar.
</para>
</listitem>
<listitem>
<para> Choose <menuchoice> <guimenu>Actions</guimenu>
<guimenuitem>Schedule Meeting</guimenuitem>
</menuchoice> in the meeting editor window.
</para>
</listitem>
<listitem>
<para> Add attendees, either by entering their email address
into the list, or by clicking the <guibutton>Invite
Others</guibutton> button. When doing so, it's best to use
the Global Address List (GAL). Choose the GAL from the
drop-down list of address sources at the top of the dialog
box.
<para> Add attendees, either by entering their email
addresses into the list, or by clicking the
<guibutton>Invite Others</guibutton> button. If you choose
to so, it's best to use the Global Address List (GAL).
Choose the GAL from the drop-down list of address sources
at the top of the dialog box.
</para>
</listitem>
<listitem>
@@ -475,7 +476,21 @@ There are, however, some features which are not available:
</listitem>
</orderedlist>
</para>
</sect1>
<tip id="autopick">
<title>Using Autopick to Adjust Meeting Times</title>
<para>
If meeting attendees are not available during the times you
have scheduled a meeting, you can "nudge" the meeting forward
or backward to the nearest available time. To do so, just
click the arrows to the left or right of the
<guilabel>Autopick</guilabel> button. The autopick tool will
move the meeting to the nearest time during which all
attendees are available. If you aren't satisfied with those
results, you can drag the edges of the meeting time to the
hours that you want to select.
</para>
</tip>
</sect1>
</chapter>