diff --git a/help/C/usage-calendar.sgml b/help/C/usage-calendar.sgml index 23c13bea3d..05f5e8e3d8 100644 --- a/help/C/usage-calendar.sgml +++ b/help/C/usage-calendar.sgml @@ -37,14 +37,15 @@ - + + Press the calendar-shaped buttons on the right side of the toolbar to switch between views. - - You can also select a range of - days— three days, ten days, or a fortnight if you want - — in the small calendar at the upper right. To do this, simply click and drag on the days that you wish to view in your calendar. - + + + You can also select an arbitrary range of days in the small + calendar at the upper right. To do this, click and drag on the + days that you wish to view in your calendar. The Prev and Next @@ -67,7 +68,12 @@ Of course, you'll want to use the calendar to do more than find out what day it is. This section will tell you how to schedule - appointments, set alarms, and determine appointment recurrence. + appointments, set alarms, and determine appointment + recurrence. If you have installed the Ximian Connector for + Microsoft Exchange, you can also read to learn about how to take full + advantage of the collaborative group scheduling functions + available on the Microsoft Exchange Server. @@ -108,7 +114,10 @@ multiple columns in the day view of the calendar. - Evolution supports the use of timezones. If you share calendar files with friends or co-workers, it is quite possible you will need to configure your timezone. To configure your timezone: + Evolution supports the use of + timezones. If you share calendar files with friends or + co-workers, it is quite possible you will need to configure + your timezone. To configure your timezone: @@ -121,7 +130,9 @@ - Click the Globe button in the Time section, located in the General tab. + Click the Globe button in the + Time section, located in the + General tab. @@ -132,7 +143,14 @@ - You can also configure timezone information specific to Start and End time in each appointment. To do that, simply create a new appointment and click on a globe to customize the timezone that the time exists in. + You can also configure timezone information specific to the + Start and End time in each appointment. To do that, simply + create a new appointment and click on a globe to customize the + timezone that the time exists in. For example, if you live in + New York but have a telephone meeting set for noon with + someone in California, you need to make sure that you're not + calling each other a few hours off. Setting time-zones on a + per-appointment basis helps avoid that potential confusion. Multiple Simultanious Appointments @@ -191,10 +209,15 @@ higher level. - Evolution can handle not only time that you're busy, but free time. This can be useful if you're on a network sharing calendar files. You can easily compare schedules with other people, allowing easy setup of a RSVP. + Evolution can handle not only time + that you're busy, but free time. This can be useful if you're + on a network sharing calendar files. You can easily compare + schedules with other people, allowing easy setup of a RSVP. - To set your appointment to be free or busy, simply click the box in the Show Time As section in the Appointment Editor. + To set your appointment to be free or busy, simply click the + box in the Show Time As section in the + Appointment Editor. Evolution lets you categorize your @@ -421,7 +444,9 @@ Evolution has a Free/Busy window so that you can view people's schedules together to help you - schedule appointments. + schedule appointments. Read to + learn about how to use this feature with the Ximian Connector + for Microsoft Exchange. To access the free/busy view: @@ -449,9 +474,9 @@
- Threaded Mail View + Appointment Scheduing Window - Threaded Mail View + Appointment Scheduling Window @@ -501,13 +526,28 @@ Scheduling an Appointment To schedule an appointment, you'll first need people's - free/busy information. Once you have recieved people's - schedule information, integrate it with your calendar. - - In the Scheduling tab, you'll see the - pending appointment time in white with bold black borders. - You should also see the invitee's free/busy schedules. + free/busy information. If you're using the Ximian Connector + for Microsoft Exchange, all of the information is already + available to you in the Global Address List. Otherwise, each + person will have to email you their schedule files and you + will have to incorporate them into your calendar. + + + Regardless of how you get the information, Ximian Evolution + will display it in the Scheduling tab. + The pending appointment time will appear in white with bold + black borders. Each attendee's free and busy times appear + color-coded next to their names in the attendee list. + + Adjust the meeting time, either by dragging the meeting + borders or by using the Autopick + buttons to choose a time automatically, then click + Save and Close. Attendees on an + Exchange server will have the appointment updated + automatically; others will receive email notification of any + change in plans. + diff --git a/help/C/usage-exchange.sgml b/help/C/usage-exchange.sgml index 76232c7cdd..05020d6ca3 100644 --- a/help/C/usage-exchange.sgml +++ b/help/C/usage-exchange.sgml @@ -437,32 +437,33 @@ There are, however, some features which are not available: it, every card will appear. - - In addition, when you schedule a meeting with your calendar on - the Exchangeserver, you can check - when other local Exchange users are busy according to their - Exchangecalendars. To do so: + + + Taking Full Advantage of the Exchange Server When Scheduling Appointments + + When you schedule a meeting with your calendar on the + Exchangeserver, you can check when + other local Exchange users are busy according to their + Exchangecalendars. To do so: Open a new appointment in the calendar. - Choose Actions Schedule Meeting in the meeting editor window. - - Add attendees, either by entering their email address - into the list, or by clicking the Invite - Others button. When doing so, it's best to use - the Global Address List (GAL). Choose the GAL from the - drop-down list of address sources at the top of the dialog - box. + Add attendees, either by entering their email + addresses into the list, or by clicking the + Invite Others button. If you choose + to so, it's best to use the Global Address List (GAL). + Choose the GAL from the drop-down list of address sources + at the top of the dialog box. @@ -475,7 +476,21 @@ There are, however, some features which are not available: - + + Using Autopick to Adjust Meeting Times + + If meeting attendees are not available during the times you + have scheduled a meeting, you can "nudge" the meeting forward + or backward to the nearest available time. To do so, just + click the arrows to the left or right of the + Autopick button. The autopick tool will + move the meeting to the nearest time during which all + attendees are available. If you aren't satisfied with those + results, you can drag the edges of the meeting time to the + hours that you want to select. + + +