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Put new user documentation in place

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Andre Klapper
2011-08-04 15:38:54 +02:00
committed by Rodrigo Moya
parent eb79ee9136
commit b77802eb8a
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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="backup-restore">
<info>
<desc>Back up and restore your Evolution data and settings.</desc>
<link type="guide" xref="index#data-migration-and-sync"/>
<link type="seealso" xref="data-storage"/>
<revision pkgversion="2.32.1" version="0.1" date="2011-01-06" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Back up and restore</title>
<p>You can back up your Evolution data. The backup saves your settings, mail, contacts, tasks, memos and calendars. It will be stored in a gzip-compressed tar archive file.</p>
<section id="backup">
<title>Backing up</title>
<list>
<item><p>Select <guiseq><gui>File</gui><gui>Back up Evolution Settings...</gui></guiseq>.</p></item>
<item><p>Choose a filename and the folder where you want to save the backup file, and click <gui style="button">Save</gui>.</p></item>
<item><p>You will get asked to close Evolution. Answer with <gui style="button">Yes</gui>.</p></item>
</list>
</section>
<section id="restore">
<title>Restoring</title>
<list>
<item><p>Select <guiseq><gui>File</gui><gui>Restore Evolution Settings...</gui></guiseq>.</p></item>
<item><p>Choose the file, and click <gui style="button">Open</gui>.</p></item>
<item><p>You will get asked to close Evolution. Answer with <gui style="button">Yes</gui>.</p></item>
</list>
<note style="tip"><p>In the <link xref="intro-first-run">first-run assistant</link>, you can restore Evolution data from a backup file.</p></note>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-alarms-and-reminders">
<info>
<desc>Setting up reminder notifications for appointments.</desc>
<link type="guide" xref="index#calendar" />
<revision pkgversion="3.1.5" version="0.4" date="2011-08-02" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#CACHCGCI -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Reminders for appointments</title>
<section id="general-settings">
<title>General Settings</title>
<p>Under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>Reminders</gui></guiseq> you can select those calendars for which you want to receive reminder notifications. If you do not select a calendar, you will not receive reminders for any events in this calendar. You can also define whether to show a reminder for every appointment and for every birthday and anniversary.</p>
</section>
<section id="manual-reminders">
<title>Manual Reminders</title>
<p>Apart from the general settings you can also set up reminders in the appointment editor for certain appointments only:</p>
<steps>
<item><p>Click <guiseq><gui>Options</gui><gui>Reminders</gui></guiseq> or press the Reminder button in the toolbar.</p></item>
<item><p>From the dropdown menu, choose either one of the available default options when to show a notification reminder, <!-- TODO: Test how this is in GNOME3? Displayed in Notification area, permanent? --> or choose <gui>Customize</gui>.</p></item>
<item><p>In case of <gui>Customize</gui>, the reminder can be a popup, a sound played, or a program ran. You can also define whether the reminder should be repeated.</p></item>
</steps>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-caldav">
<info>
<desc>Using an online CalDAV calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-multiple.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a CalDAV calendar</title>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>CalDAV</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter the address of the calendar in the <gui>URL</gui> field.</p></item>
<item><p>Choose <gui>Use secure connection</gui> if you want to connect securely.</p></item>
<item><p>Enter your username and your email address.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-classifications">
<info>
<desc>Classifying appointments and tasks on groupware servers.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="3.0.2" version="0.1" date="2011-07-31" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#bxmtbjb -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using Classifications</title>
<p>If you are using a calendar on a Novell GroupWise or Microsoft Exchange server, you can select a classification to determine who can view it.</p>
<p>To set a classification for an appointment or a task, click <guiseq><gui>Options</gui><gui>Classifications</gui></guiseq> and select a classification in the editor. <gui>Public</gui> is the default category, and a public appointment can be viewed by anyone on the calendar-sharing network. <gui>Private</gui> denotes one level of security, and <gui>Confidential</gui> an even higher level.</p>
<p>The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-free-busy">
<info>
<desc>Using the Free/Busy view for setting up meetings.</desc>
<link type="guide" xref="calendar-sharing-information" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-31" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en and http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#usage-calendar-freebusy -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Free/Busy information</title>
<p>You can use the Free/Busy search for meetings to determine the availability of invitees.</p>
<!-- TODO: Recheck once https://bugzilla.gnome.org/show_bug.cgi?id=655494 is fixed -->
<p>In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell GroupWise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use <link xref="calendar-meetings-sending-invitation">meeting invitations</link> to coordinate schedules with other people.</p>
<p>To access the free/busy view:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Meeting</gui></guiseq>.</p></item>
<item><p>Click <gui style="button">Add</gui> to add the email addresses of people you want to invite.</p></item>
<item><p>Click the <gui>Free/Busy</gui> button on the toolbar, or click <guiseq><gui>Options</gui><gui>Free/Busy</gui></guiseq>.</p></item>
<item><p>Adjust the meeting time, either by dragging the meeting borders or by using the <gui>Autopick</gui> buttons to choose a time automatically, then click <gui style="button">Close</gui>. Attendees on an Exchange server have the appointment updated automatically; others receive email notification of any change in plans.</p></item>
</steps>
<list>
<item><p>Attendee List:</p><p>The Attendee List shows the people who have been invited to the appointment.</p></item>
<item><p>Schedule Grid:</p><p>The Schedule Grid shows the published Free/Busy information for the people you have invited. This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor.</p></item>
</list>
<p>You can publish Calendar and Free/Busy information to a WebDAV server, FTP server, a remote machine through SSH or to any other web server with HTTP PUT support.</p>
<section id="no-groupware">
<title>Accessing Free/Busy Data Without a Groupware Server</title>
<p>If individuals give you a URL for Free/Busy data or for their web calendar, you can add the URL under <guiseq><gui>Personal Information</gui><gui>Web Addresses</gui></guiseq> in the <link xref="contacts-usage-edit-contact">Contact Editor</link>. Then, when you schedule a meeting with them, Evolution looks up the schedule and displays it in the Free/Busy data.</p>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-google">
<info>
<desc>Using the online calendar of your Google account.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<link type="guide" xref="google-services"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-view.html.en#b1a47igh -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a Google calendar</title>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>Google</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter your Google username.</p></item>
<item><p>If you have more than one Google calendar, define which of them to use.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-appointment-display">
<info>
<desc>Define the displaying of appointments in the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#bshpsxa -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Appearance of Appointments</title>
<!-- TODO:POST-3-2: Just listing the partially busted UI options (also see calendar-layout-general-formatting) here is very poor and not task-oriented, but that's it for the time being. Better ideas welcome. -->
<!-- TODO:ANDREKLAPPER: File bug report similar to #655666 once checked in 3.1 about General & Display tabs. This is a huge mess, e.g. time settings are split onto two tabs. -->
<p>The following calendar-related options are available under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>Display</gui></guiseq>.</p>
<section id="general">
<title>General</title>
<list>
<item><p>Time Divisions:</p>
<p>Sets the time increments shown as fine lines on the daily view in the calendar.</p></item>
<item><p>Show appointment end times in week and month views:</p>
<p>If there is space, Evolution shows the end times in the week and month views for each appointment.</p></item>
<item><p>Compress weekends in month view:</p>
<p>Select this option to display weekends in one box instead of two in the month view.</p></item>
<item><p>Show week numbers:</p>
<p>Shows the week numbers next to the respective weeks in the calendar.</p></item>
<item><p>Show recurring events in italic in bottom left calendar</p></item>
<item><p>Scroll Month View by a week</p></item>
</list>
</section>
<section id="date-time">
<title>Date/Time Format</title>
<list>
<p>You can change the format of the <gui>Date</gui> column by setting your prefered format.</p><p>The placeholders in the format expression are strftime variables.</p>
</list>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-general-formatting">
<info>
<desc>General formatting options for the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#bshpskx -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO:POST-3-2: Just listing the partially busted UI options (also see calendar-layout-appointment-display) here is very poor and not task-oriented, but that's it for the time being. Better ideas welcome. -->
</info>
<title>General formatting options</title>
<p>The following options are available under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>General</gui></guiseq>.</p>
<section id="time">
<title>Time</title>
<list>
<item><p>Time format:</p>
<p>Choose between twelve-hour (AM/PM) and twenty-four-hour time formats.</p></item>
<item><p><link xref="calendar-timezones">Time zone</link> and Second zone:</p>
<p>The city you are located in, and optionally a second city.</p></item>
</list>
</section>
<section id="work-week">
<title>Work Week</title>
<list>
<item><p>Week starts on:</p>
<p>Select the day to display as the first in each week.</p></item>
<item><p>Work days:</p>
<p>Define which week days are work days.</p></item>
<item><p>Day begins:</p>
<p>Define at which time your work day begins.</p></item>
<item><p>Day ends:</p>
<p>Define at which time your work day ends.</p></item>
</list>
</section>
<section id="alerts">
<title>Alerts</title>
<p>If you want to be warned before you delete any appointment, select this option.</p>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-layout-views">
<info>
<desc>Using date ranges (day, week, month) to look at the calendar.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="3.1.5" version="0.2" date="2011-07-27" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-view.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Available views</title>
<p>Evolution offers five different views of your calendar data:</p>
<list>
<item><p>Day (<keyseq><key>Ctrl</key><key>Y</key></keyseq>)</p></item>
<item><p>Work Week (<keyseq><key>Ctrl</key><key>J</key></keyseq>)</p></item>
<item><p>Week (<keyseq><key>Ctrl</key><key>K</key></keyseq>)</p></item>
<item><p>Month (<keyseq><key>Ctrl</key><key>M</key></keyseq>)</p></item>
<item><p>List (<keyseq><key>Ctrl</key><key>L</key></keyseq>)</p></item>
</list>
<p>You can switch the view by either using the buttons in the toolbar, or by clicking <guiseq><gui>View</gui><gui>Current View</gui></guiseq>.</p>
<p>You can also select an arbitrary range of days in the small calendar in the side bar. To do this, select the days that you want to view in your calendar.</p>
<p>The Previous and Next buttons move you forward and back in your calendar pages. If you are using a week or month view, you can move by week or month. To return to today's listing, click the <gui>Select today</gui> button between the two arrow buttons in the toolbar.</p>
<p>To visit calendar entries for a specific date, click the <gui>Select a specific date</gui> button in the toolbar.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-layout">
<info>
<desc>Adjusting the display and views of the calendar.</desc>
<link type="guide" xref="index#calendar"/>
<revision pkgversion="3.0.0" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Changing the calendar layout</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-local">
<info>
<desc>Adding another local calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding another local calendar</title>
<p>To add another local calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>On This Computer</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-marcus-bains-line">
<info>
<desc>The red "Marcus Bains" line displays the current time.</desc>
<link type="guide" xref="calendar-layout" />
<revision pkgversion="2.32.1" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Time display in the Day view</title>
<p>The red Marcus Bains Line in the Day view of the calendar is a marker to show the current date and time.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-delegating">
<info>
<desc>Ask somebody else to run the meeting.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-29" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/bxqatxt.html -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO: Check if all these steps are still correct in 3.1 -->
</info>
<title>Delegating Meetings</title>
<p>Only attendees of a meeting can delegate a meeting.</p>
<steps>
<item>
<p>Right-click on the meeting that you want to delegate.</p>
</item>
<item>
<p>Click <gui>Delegate Meeting</gui>.</p>
</item>
<item>
<p>Select the contacts you want to delegate the meeting to.</p>
</item>
<item>
<p>Click <gui style="button">OK</gui>.</p>
</item>
</steps>
<p>Each contact receives a copy of the meeting invitation.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-replying-to-invitation">
<info>
<desc>Accepting and replying to a meeting invitation.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.3" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#replying-to-rsvp -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO: Check if all these steps are still correct in 3.1 -->
</info>
<title>Replying to a Meeting Request</title>
<p>Meeting requests are sent as attachments. To view or respond to one, click the attachment icon and view it in the mail window. All the details about the event are shown, including time and dates. Then you can choose how to reply to the invitation - the options are to <gui>Accept</gui>, <gui>Tentatively Accept</gui>, or <gui>Decline</gui>.</p>
<p>Click <gui style="button">OK</gui> to send your answer per email to the organizer. The event is also added automatically to your calendar if you accept.</p>
<p>After you have added the meeting to your calendar, you can make changes to the meeting, but if the original organizer sends out an update, your changes might be overwritten.</p>
<note><p>Under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Mail Preferences</gui><gui>Calendar and Tasks</gui><gui>Conflict Search</gui></guiseq> you can define which calendars are used for warning you of meeting conflicts.</p></note>
<!-- TODO: Recheck once https://bugzilla.gnome.org/show_bug.cgi?id=655494 is fixed -->
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-meetings-sending-invitation">
<info>
<desc>Sending a Meeting Invitation.</desc>
<link type="guide" xref="calendar-meetings" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-29" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#usage-calendar-rsvp -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Sending a Meeting Invitation</title>
<p>When you create a meeting (group appointment), you can specify the attendees in several categories, such as "chair" or "required". When you save the meeting listing, each attendee is sent an email with the meeting information, which also gives them the option to respond.</p>
<p>If you do not need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select <gui>Forward as iCalendar</gui>. This opens a new email message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it will not automatically send you email about whether they plan to attend.</p>
<p>To schedule a meeting:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Meeting</gui></guiseq>.</p></item>
<item><p>If you have multiple email accounts, select the one to use by selecting an item in the <gui>Organizer</gui> field.</p></item>
<item><p>Select a calendar in the <gui>Calendar</gui> drop-down list.</p></item>
<item><p>Click <gui style="button">Add</gui> to add the email addresses of people you want to invite.</p></item>
<item><p>Click <gui>View</gui> in the menu bar to show or hide the <gui>Type</gui>, <gui>Role</gui>, <gui>Status</gui>, and <gui>RSVP</gui> fields.</p></item>
<item><p>Enter a brief summary in the <gui>Summary</gui> field.</p></item>
<item><p>(Optional) Type a location in the <gui>Location</gui> field.</p></item>
<item><p>To select this appointment as an all day event, click <guiseq><gui>Options</gui><gui>All Day Event</gui></guiseq>, or click the <gui>All Day Event</gui> button on the toolbar.</p></item>
<item><p>Select the date and time.</p></item>
<item><p>If the event is not an all day event, select either <gui>For</gui> to specify the duration, or select <gui>Until</gui> to specify the ending time of the event.</p></item>
<item><p>(Optional) Enter a description in the <gui>Description</gui> field.</p></item>
<item><p>To query <link xref="calendar-free-busy">free/busy</link> information for the attendees, click the <gui>Free/Busy</gui> button on the toolbar, or click <guiseq><gui>Options</gui><gui>Free/Busy</gui></guiseq>.</p></item>
<item><p>Click <gui>Save</gui> to save the meeting.</p></item>
</steps>
<p>An email is sent out to all the recipients, inviting them to your event.</p>
<note><p>You can also define a <link xref="calendar-timezones">time zone</link>, a <link xref="using-categories">category</link>, a <link xref="calendar-alarms-and-reminders">reminder</link>, a <link xref="calendar-recurrence">recurrence</link>, or a <link xref="calendar-classifications">classification</link> for the event, or add an attachment.</p></note>
<note><p>In Evolution, a meeting can have only one organizer, and only the organizer can add participants to that meeting. Though it is possible to change the organizer of a meeting, this is not recommended as a means to invite additional participants to meetings. If you want to invite additional people to a meeting and are not that meeting's organizer, it is recommended that you forward the invitation message you received from the original meeting organiser to additional participants.</p></note>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-meetings">
<info>
<desc>Using meetings in the calendar.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="2.32.2" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Meetings</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-organizing">
<info>
<desc>On using several calendars, searching, and categories.</desc>
<link type="guide" xref="index#calendar" />
<link type="guide" xref="organizing" />
<revision pkgversion="2.32.1" version="0.1" date="2011-01-05" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Sorting and organizing calendars</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-publishing">
<info>
<desc>Post your calendar content in public.</desc>
<link type="guide" xref="calendar-sharing-information" />
<revision pkgversion="3.1.5" version="0.3" date="2011-07-31" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from Reuse http://library.gnome.org/users/evolution/2.32/config-prefs-cal.html.en#bxjng8p and http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#publishing-freebusy -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Calendar Publishing</title>
<p>In order to make one of your calendars available to the public, you can define calendars to be uploaded to a web server under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>Calendar Publishing</gui><gui style="button">Add</gui></guiseq>.</p>
<p>You can specify the online location, the frequency of publishing, which calendar(s) to publish, and authentication information for uploading.</p>
<p>You can publish Calendar and Free/Busy information to a WebDAV server, FTP server, a remote machine through SSH or to any other web server with HTTP PUT support.</p>
<p>To immediately publish calendar information, click <guiseq><gui>Actions</gui><gui>Publish Calendar Information</gui></guiseq> in the calendar.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-recurrence">
<info>
<desc>Repeating appointments.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="3.0.2" version="0.1" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#bxmtcp3 -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using Recurrence</title>
<p>If you have an appointment that takes place regurlarly, you can define its recurrence by clicking the <gui>Recurrence</gui> button in the <gui>Appointment Editor</gui> or by clicking <guiseq><gui>Options</gui><gui>Recurrence</gui></guiseq>. You can then choose a time and date when the appointment stops recurring, and, under <gui>Exceptions</gui>, pick individual days when the appointment does not recur. Make your selections from left to right, and you form a sentence: "Every two weeks on Monday and Friday until January 3, 2015" or "Every month on the first Friday for 12 occurrences."</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-searching">
<info>
<desc>Searching appointments and meetings.</desc>
<link type="guide" xref="searching-items" />
<link type="guide" xref="calendar-organizing" />
<revision pkgversion="2.32.1" version="0.2" date="2010-10-12" status="draft"/>
<credit type="author">
<name>Max Vorobuov</name>
<email>vmax0770@gmail.com</email>
</credit>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-contact-organize.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Searching for Calendar Items</title>
<section id="quick-search">
<title>Quick Search</title>
<p>In the Calendar view, you can quickly search for appointments and meetings either by summary or by category.</p>
<p>Searching by summary:</p>
<steps>
<item><p>Click the search icon <media type="image" mime="image/png" src="figures/search-icon.png"/> to expand the drop-down list.</p></item>
<item><p>Select the search condition from the list.</p></item>
<item><p>Enter the text you want to search for and press <key>Enter</key>.</p></item>
<item><p>Evolution displays the search results.</p></item>
</steps>
<p>Searching by category:</p>
<steps>
<item><p>Click the <gui>Show</gui> drop-down list.</p></item>
<item><p>Select the category from the list.</p></item>
<item><p>Evolution displays the search results.</p></item>
</steps>
<p>If you want to set several search conditions, you should use an Advanced search, which is described below.</p>
</section>
<section id="advanced-search">
<title>Advanced Search</title>
<steps>
<item><p>Select the <guiseq><gui>Search</gui><gui>Advanced Search</gui></guiseq> menu to open the dialog box.</p></item>
<item><p>Click <gui style="button">Add Condition</gui> to add any number of rules.</p></item>
<item><p>Select the condition from the dropdown list, and then type a search entry in the field.</p></item>
<item><p>Click <gui style="button">OK</gui> to get the search results displayed.</p></item>
</steps>
</section>
<!-- TODO:XINCLUDE: Needs refactoring as clearing-search and saved-searches are totally identical in all *-searching.page files -->
<section id="clearing-search">
<title>Clearing the Search results</title>
<p>To clear your search view and get back to the default view, click the <gui>Clear</gui> icon in the search string field, or choose <guiseq><gui>Search</gui><gui>Clear</gui></guiseq> from the menubar. You can also press <keyseq><key>Shift</key><key>Ctrl</key><key>Q</key></keyseq> to clear the search.</p>
</section>
<section id="saved-searches">
<title>Saved Searches</title>
<p>If you search for something rather often, you will prefer not to type it many times. In this case you can use saved searches.</p>
<p>To save your search results, either click <gui>Save</gui> instead of <gui>OK</gui> in the Search dialog, or in case the search results are already displayed, select <guiseq><gui>Search</gui><gui>Save Search</gui></guiseq>. From now on this search will be directly available from the <gui>Search</gui> menu.</p>
</section>
<section id="editing-a-saved-search">
<title>Editing a Saved Search</title>
<steps>
<item><p>Select <guiseq><gui>Search</gui><gui>Edit Saved Searches</gui></guiseq> from the menu bar to open the window.</p>.</item>
<item><p>Click the <gui style="button">Edit</gui> button to open the <gui>Edit Rule</gui> window.</p></item>
<item><p>Edit the title or search conditions from the dialog box.</p></item>
<item><p>Click <gui>OK</gui>.</p></item>
</steps>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-sharing-information">
<info>
<desc>Make your information (appointments and free/busy times) available to others.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="2.32.2" version="0.1" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Sharing your calendar information</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-timezones">
<info>
<desc>Using time zones in the calendar.</desc>
<link type="guide" xref="index#calendar-advanced" />
<revision pkgversion="3.1.5" version="0.4" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/bshlzlu.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using time zones</title>
<p>Evolution supports using multiple time zones.</p>
<section id="default-timezone">
<title>Setting your global timezone(s)</title>
<p>By default Evolution uses the system-wide time zone. This can be changed under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>General</gui><gui>Time</gui><gui>Time zone</gui></guiseq>.</p>
<p>If you deal a lot with people in another specific time zone you can display that second time zone in the day view of the calendar. You can set a second time zone under <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Calendar and Tasks</gui><gui>General</gui><gui>Time</gui><gui>Second zone</gui></guiseq>.</p>
</section>
<section id="appointment-timezone">
<title>Setting a timezone for an appointment</title>
<p>You can also configure time zone information specific to each appointment. To do that, <link xref="calendar-usage">add a new or edit an existing appointment</link> and click the globe button to customize the time zone that the time exists in. For example, if you live in New York but have a telephone meeting set for noon with someone in California, you need to make sure that your schedules are coordinated. Setting time zones on a per-appointment basis helps avoid that potential confusion.</p>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-usage-add-appointment">
<info>
<desc>Adding an appointment.</desc>
<link type="guide" xref="calendar-usage" />
<revision pkgversion="3.0.2" version="0.2" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding an Appointment</title>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Appointment</gui></guiseq>, or double-click in a blank space in the calendar to open the Appointment dialog. The particular time on the calendar view against which you have double clicked on will be suggested for the new appointment. You can also directly write in the calendar and then adjust the duration by dragging it with the mouse.</p></item>
<item><p>If you use the Appointment dialog:</p></item>
<item><p>Select a calendar in the <gui>Calendar</gui> drop-down list.</p></item>
<item><p>Enter a brief summary in the <gui>Summary</gui> field.</p></item>
<item><p>(Optional) Type a location in the <gui>Location</gui> field.</p></item>
<item><p>To select this appointment as an all day event, click <guiseq><gui>Options</gui><gui>All Day Event</gui></guiseq>, or click the <gui>All Day Event</gui> button on the toolbar.</p></item>
<item><p>Select the date and time.</p></item>
<item><p>If the event is not an all day event, select either <gui>For</gui> to specify the duration, or select <gui>Until</gui> to specify the ending time of the event.</p></item>
<item><p>(Optional) Enter a description in the <gui>Description</gui> field.</p></item>
<item><p>To show the time as <link xref="calendar-free-busy">busy</link> to others, click <guiseq><gui>Options</gui><gui>Show Time as Busy</gui></guiseq>.</p></item>
</steps>
<note><p>You can also define a <link xref="calendar-timezones">time zone</link>, a <link xref="using-categories">category</link>, a <link xref="calendar-alarms-and-reminders">reminder</link>, a <link xref="calendar-recurrence">recurrence</link>, or a <link xref="calendar-classifications">classification</link> for the event, or add an attachment.</p></note>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-usage-delete-appointment">
<info>
<desc>Deleting in appointment in your calendar.</desc>
<link type="guide" xref="calendar-usage" />
<revision pkgversion="3.0.2" version="0.2" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Deleting an Appointment</title>
<p>If you want to delete an appointment in your calendars, right-click on the appointment in the calendar and select <gui>Delete Appointment</gui>, or click on the appointment and click <gui>Delete</gui> in the tool bar or press <keyseq><key>Ctrl</key><key>D</key></keyseq>. If you are in the <link xref="calendar-layout-views">list view</link> you can also use <guiseq><gui>Edit</gui><gui>Delete Appointment</gui></guiseq>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-usage-edit-appointment">
<info>
<desc>Editing in appointment in your calendar.</desc>
<link type="guide" xref="calendar-usage" />
<revision pkgversion="3.0.2" version="0.2" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Editing an Appointment</title>
<p>If you want to change an appointment that already exists in your calendars,</p>
<steps>
<item><p>Double-click on the appointment that you want to edit in the calendar.</p></item>
<item><p>Edit the appointment (see <link xref="calendar-usage-add-appointment">Adding an Appointment</link> for the list of available options).</p></item>
<item><p>Click the <gui style="button">Save</gui> button, or <guiseq><gui>File</gui><gui>Save</gui></guiseq>.</p></item>
</steps>
</page>

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@ -0,0 +1,23 @@
<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-usage">
<info>
<desc>On adding, editing, and deleting appointments.</desc>
<link type="guide" xref="index#calendar" />
<link type="seealso" xref="calendar-meetings" />
<revision pkgversion="3.1.5" version="0.1" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Add, Edit, and Delete Appointments</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="calendar-using-several-calendars">
<info>
<desc>Adding and using more than one calendar and different types.</desc>
<link type="guide" xref="calendar-organizing" />
<revision pkgversion="3.1.5" version="0.2" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-calendar-multiple.html.en and http://library.gnome.org/users/evolution/2.32/usage-calendar-view.html.en -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using several calendars</title>
<p>You can have multiple calendars and overlay them one over the next. For example, you might have a schedule of events for work, one for home, and one for your favorite sports team. The side bar lists those calendars, and you can select or deselect the boxes next to them to show and hide the appointments in your calendar view. By hiding and showing different sets of appointments, you can be sure to avoid conflicts, while keeping a minimum of clutter in your view.</p>
<p>Appointments for each calendar appear as a different color.</p>
<p>You can also use calendars that are not on your computer, such as on the internet or in a local network.</p>
<p>For example, the <link href="http://icalshare.com">icalshare.com website</link> has an extensive list of shared online calendars, including national and religious holidays, phases of the moon, sports, and local and regional events.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-weather">
<info>
<desc>Display the weather in the calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a weather calendar</title>
<p>Calendars of this type are read-only.</p>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>Weather</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Choose a location by selecting continent, country and city.</p></item>
<item><p>Choose <gui>Use secure connection</gui> if you want to connect securely.</p></item>
<item><p>Choose the temperature unit.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="calendar-webdav">
<info>
<desc>Using an online Webcal/WebDAV calendar.</desc>
<link type="guide" xref="calendar-using-several-calendars"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a WebDAV calendar</title>
<p>Calendars of this type are read-only.</p>
<p>To add such a calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Calendar</gui></guiseq>.</p></item>
<item><p>Select the type <gui>On the Web</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Optionally choose a color that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter the address of the calendar in the <gui>URL</gui> field.</p></item>
<item><p>Choose <gui>Use secure connection</gui> if you want to connect securely.</p></item>
<item><p>Enter your username.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The calendar will be added to the list of calendars in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="change-switcher-appearance">
<info>
<desc>Changing the display of the window buttons in the lower left corner.</desc>
<link type="guide" xref="index#common-other-problems" />
<!-- TODO:POST-3-2: Create a general interface adjustment guide page that also includes mail-layout-changing.page -->
<revision pkgversion="2.32.2" version="0.1" date="2011-07-21" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Changing the Switcher appearance</title>
<p>The display of the window buttons in the lower left corner (Mail, Contacts, Calendar, Tasks and Memos) can be changed via <guiseq><gui>View</gui><gui>Switcher Appearance</gui></guiseq>. This can be helpful if you have a small display. You can also completely hide them.</p>
<p>The available options are:</p>
<list>
<item><p>
Icons and Text
</p></item>
<item><p>
Icons Only
</p></item>
<item><p>
Text Only
</p></item>
<item><p>
Toolbar Style
</p></item>
<item><p>
Show Buttons
</p></item>
</list>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-add-automatically">
<info>
<desc>Automatically add senders of mail that you have received to your contacts.</desc>
<link type="guide" xref="contacts-usage"/>
<revision pkgversion="2.32.1" version="0.2" date="2011-01-05" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Barbara Tobias</name>
<email>barbtobias09@gmail.com</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding people automatically to my contacts</title>
<p>You can add people automatically to your contacts when you reply to received email. Enable the plugin <gui>Automatic Contacts</gui> by going to <guiseq><gui>Edit</gui><gui>Plugins</gui></guiseq>; click on "Automatic Contacts" so that it shows a check mark. Then go to <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Mail Preferences</gui><gui>Automatic Contacts</gui></guiseq> and enable the <gui>Create address book entries when sending emails</gui> option and select an address book in the drop-down field below that will receive the new contacts.</p>
<!-- TODO: Update once https://bugzilla.gnome.org/show_bug.cgi?id=655492 is fixed -->
<p>From now on, contacts will be automatically created for senders of received mail when you reply to that mail.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-autocompletion">
<info>
<desc>Autocompletion of names and email addresses entered in the mail composer.</desc>
<link type="guide" xref="index#contacts"/>
<link type="guide" xref="index#mail-composing"/>
<link type="seealso" xref="mail-composer-forward"/>
<link type="seealso" xref="mail-composer-reply"/>
<link type="seealso" xref="mail-composer-write-new-message"/>
<revision pkgversion="2.32.1" version="0.1" date="2011-01-05" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-mail-getnsend-send.html.en#usage-mail-getnsend-send-to -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Autocompletion of mail recipients</title>
<p>You can enter the first three letters of names and email addresses in the recipients text field and Evolution will present you with a list of matches from your address books.</p>
<p>To enable autocompletion, go to <guiseq><gui>Edit</gui><gui>Preferences</gui><gui>Contacts</gui><gui>Autocompletion</gui></guiseq> and choose the address books from the list that Evolution should look in for matches.</p>
<p>Select <gui>Always show address of the autocompleted contact</gui> to also show the email address along with the name. This can be helpful to distinguish if a contact has several email addresses.</p>
<p>Alternately, you can click the <gui>To:</gui>, <gui>Cc:</gui>, or <gui>Bcc:</gui> buttons to get a list of the email addresses in your contacts. Select addresses and click the arrow buttons to move them into the appropriate address columns.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-google">
<info>
<desc>Use the online address book of your Google account.</desc>
<link type="guide" xref="contacts-using-several-addressbooks"/>
<link type="guide" xref="google-services"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using a Google addressbook</title>
<p>To add such an adress book to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Address Book</gui></guiseq>.</p></item>
<item><p>Select the type <gui>Google</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Choose if you want to be able to view the content also when being offline.</p></item>
<item><p>Enter your Google username.</p></item>
<item><p>Choose <gui>Use secure connection</gui> if you want to connect securely.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The address book will be added to the list of address books in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-ldap">
<info>
<desc>Use shared address books on a local network.</desc>
<link type="guide" xref="contacts-using-several-addressbooks"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-contact-sharing.html.en and http://library.gnome.org/users/evolution/2.32/config-prefs-contact.html.en#bxmw6w5 -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding LDAP access</title>
<p>The LDAP protocol was created to let users share contact information over a network by sharing access to a central directory. LDAP allows a company to maintain a shared set of contact information. Many companies keep a common LDAP address book for all their employees or for client contacts.</p>
<section id="add-ldap-addressbook">
<title>Adding an LDAP address book</title>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Address Book</gui></guiseq>.</p></item>
<item><p>In the <gui>General</gui> tab, select the type <gui>On LDAP Servers</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Enter the address of the server, the port number (the default number is 389) and whether you want to connect securely.</p></item>
<item><p>Define the login method and your user name.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
<item><p>In the <gui>Details</gui> tab you can define the following settings:</p>
<list>
<item><p>Search Base: The search base is the starting point for a directory search. Contact your system administrator for information about the correct settings.</p></item>
<item><p>Search Scope: The search scope is the breadth of a given search. The following options are available:</p>
<list>
<item><p>One: Searches the Search Base and one entry below it.</p></item>
<item><p>Sub: Searches the Search Base and all entries below it.</p></item>
</list>
</item>
<item><p>Search Filter: The search filter can be set here for all the LDAP queries. For example:</p>
<list>
<item><p><code>ObjectClass=*</code>: Lists all the objects from the server.</p></item>
<item><p><code>ObjectClass=User</code>: Lists only the users.</p></item>
<item><p><code>Filter (|(ObjectClass=User)(ObjectClass=groupOfNames))</code>: Retrieves the User and Contact List objects.</p></item>
<item><p><code>(&amp;(mail=*)(ObjectClass=*))</code>: Lists the objects associated with the email addresses.</p></item>
</list>
</item>
<item><p>Timeout (minutes): The maximum time Evolution attempts to download data from the server before giving up.</p></item>
<item><p>Download Limit: The maximum number of results for a given search. Most servers refuse to send more than 500 contacts, but you can set the number lower if you want to shorten downloads for very broad searches.</p></item>
</list>
</item>
</steps>
<note><p>If you are unsure about some settings, ask your system administrator.</p></note>
</section>
<section id="add-ldap-addressbook">
<title>Differences to local address books</title>
<p>LDAP address books work like local address books on your computer, with the following exceptions:</p>
<list>
<item><p>Network folders are only available when you are connected to the network. If you use a laptop or have a modem connection, you might want to copy or cache some of the network directory. You do this by dragging and dropping your desired contacts into the local address books.</p></item>
<item><p>You can also mark the network folder for offline usage. To mark the folder, right-click the folder, click Properties and select Copy Folder Content Locally for Offline Operation.</p></item>
<item><p>To prevent excess network traffic, Evolution does not normally load data from the LDAP server upon opening.</p></item>
<item><p>Depending on your server settings, you might not be able to edit all the fields in a contact stored on an LDAP server. Some servers prohibit some or all changes, and others use a smaller set of fields than Evolution allows. Check with your system administrator if you need different settings.</p></item>
</list>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-local">
<info>
<desc>Adding another local address book.</desc>
<link type="guide" xref="contacts-using-several-addressbooks"/>
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding another local address book</title>
<p>To add another local calendar to Evolution, perform the following steps:</p>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Address Book</gui></guiseq>.</p></item>
<item><p>Select the type <gui>On This Computer</gui>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Click <gui style="button">Apply</gui>.</p></item>
</steps>
<p>The address book will be added to the list of address books in Evolution.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="contacts-organizing">
<info>
<desc>On address books, searching, contact lists, and categories.</desc>
<link type="guide" xref="index#contacts" />
<link type="guide" xref="organizing" />
<revision pkgversion="2.32.1" version="0.1" date="2011-01-05" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Sorting, organizing and grouping contacts</title>
<p>There are several ways how to organize your contacts. You can use several addressbooks and categories, and for conveniently sending messages to a group of people contact lists are available.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-searching">
<info>
<desc>Searching contacts.</desc>
<link type="guide" xref="searching-items" />
<link type="guide" xref="contacts-organizing" />
<revision pkgversion="2.32.1" version="0.2" date="2010-10-12" status="draft"/>
<credit type="author">
<name>Max Vorobuov</name>
<email>vmax0770@gmail.com</email>
</credit>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
<!-- TODO: Evo 3.0.2 also has Edit > Find in contact, and I have no idea how it exactly works. Find out! -->
</info>
<title>Searching Contacts</title>
<section id="quick-search">
<title>Quick Search</title>
<p>In the Calendar view, you can quickly search for contacts either by category or by contact's info.</p>
<p>Searching by contact's info:</p>
<steps>
<item><p>Click the search icon <media type="image" mime="image/png" src="figures/search-icon.png"/> to expand the drop-down list.</p></item>
<item><p>Select the search condition from the list.</p></item>
<item><p>Enter the text you want to search for and press <key>Enter</key>.</p></item>
<item><p>Evolution displays the search results.</p></item>
</steps>
<p>Searching by category:</p>
<steps>
<item><p>Click the <gui>Show</gui> drop-down list.</p></item>
<item><p>Select the category from the list.</p></item>
<item><p>Evolution displays the search results.</p></item>
</steps>
<p>If you want to set several search conditions, you should use an Advanced search, which is described below.</p>
</section>
<section id="advanced-search">
<title>Advanced Search</title>
<steps>
<item><p>Select the <guiseq><gui>Search</gui><gui>Advanced Search</gui></guiseq> menu to open the dialog box.</p></item>
<item><p>Click <gui style="button">Add Condition</gui> to add any number of rules.</p></item>
<item><p>Select the condition from the dropdown list, and then type a search entry in the field.</p></item>
<item><p>Click <gui style="button">OK</gui> to get the search results displayed.</p></item>
</steps>
</section>
<!-- TODO:XINCLUDE: Needs refactoring as clearing-search and saved-searches are totally identical in all *-searching.page files -->
<section id="clearing-search">
<title>Clearing the Search results</title>
<p>To clear your search view and get back to the default view, click the <gui>Clear</gui> icon in the search string field, or choose <guiseq><gui>Search</gui><gui>Clear</gui></guiseq> from the menubar. You can also press <keyseq><key>Shift</key><key>Ctrl</key><key>Q</key></keyseq> to clear the search.</p>
</section>
<section id="saved-searches">
<title>Saved Searches</title>
<p>If you search for something rather often, you will prefer not to type it many times. In this case you can use saved searches.</p>
<p>To save your search results, either click <gui>Save</gui> instead of <gui>OK</gui> in the Search dialog, or in case the search results are already displayed, select <guiseq><gui>Search</gui><gui>Save Search</gui></guiseq>. From now on this search will be directly available from the <gui>Search</gui> menu.</p>
</section>
<section id="editing-a-saved-search">
<title>Editing a Saved Search</title>
<steps>
<item><p>Select <guiseq><gui>Search</gui><gui>Edit Saved Searches</gui></guiseq> from the menu bar to open the window.</p>.</item>
<item><p>Click the <gui style="button">Edit</gui> button to open the <gui>Edit Rule</gui> window.</p></item>
<item><p>Edit the title or search conditions from the dialog box.</p></item>
<item><p>Click <gui>OK</gui>.</p></item>
</steps>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-usage-add-contact">
<info>
<desc>Adding a contact to your address book.</desc>
<link type="guide" xref="contacts-usage" />
<revision pkgversion="3.0.2" version="0.1" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Adding a Contact</title>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Contact</gui></guiseq>, or right-click in a blank space in the list of contacts and click "New Contact...", or press <keyseq><key>Shift</key><key>Ctrl</key><key>C</key></keyseq>.</p></item>
<item><p>Select the address book under <gui>Where:</gui> to which it will be added.</p></item>
<item><p>Enter the contact information. Note that there are several tabs.</p></item>
<item><p>You can add a photograph to the contact by clicking the large field (showing a stylized person) next to <gui>Full Name</gui> and <gui>Categories</gui>.</p></item>
<item><p>Click <gui style="button">OK</gui>.</p></item>
</steps>
<section id="contact-quick-add">
<title>Contact Quick-Add from the Email Window</title>
<p>You can also add a contact directly from an email.</p>
<steps>
<item><p>Right-click on the email address in the message header.</p></item>
<item><p>Select <gui>Add to Address Book...</gui>.</p></item>
<item><p>Either press <gui style="button">Edit Full</gui> to bring up the full <gui>Contact Editor</gui>, or click <gui style="button">OK</gui> to directly add the contact to the chosen address book.</p></item>
</steps>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-usage-delete-contact">
<info>
<desc>Deleting a contact from your address book.</desc>
<link type="guide" xref="contacts-usage" />
<revision pkgversion="3.0.2" version="0.1" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Deleting a Contact</title>
<p>If you want to delete a contact in your address books, right-click on the contact and select <gui>Delete</gui>, or click on the appointment and click <gui>Delete</gui> in the tool bar or press <keyseq><key>Ctrl</key><key>D</key></keyseq>, or click <guiseq><gui>Edit</gui><gui>Delete Contact</gui></guiseq>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-usage-edit-contact">
<info>
<desc>Editing a contact in your address book.</desc>
<link type="guide" xref="contacts-usage" />
<revision pkgversion="3.0.2" version="0.1" date="2011-08-01" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Editing a Contact</title>
<p>If you want to change a contact that already exists in your address books,</p>
<steps>
<item><p>Double-click on the contact that you want to edit in the list of contacts, or select the contact and press <key>Enter</key>.</p></item>
<item><p>Edit the contact information.</p></item>
<item><p>Click <gui style="button">OK</gui>.</p></item>
</steps>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="contacts-usage">
<info>
<desc>On adding, editing, and deleting contacts in address books.</desc>
<link type="guide" xref="index#contacts" />
<revision pkgversion="2.32.1" version="0.1" date="2011-07-21" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Add, Edit, and Delete Contacts</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="contacts-using-contact-lists">
<info>
<desc>Using contact lists for grouping contacts.</desc>
<link type="guide" xref="contacts-organizing" />
<revision pkgversion="2.32.1" version="0.2" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-contact-organize.html.en#usage-contact-organize-group-list -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using Contact Lists</title>
<p>A contact list is a set of contacts with a single nickname that you create. When you send mail to this nickname it is actually sent to every member of the list. This differs from a "real" mailing list in that it exists only on your computer as a convenience to you, rather than as an actual email address managed by a mailing list application on a server.</p>
<p>For example, you could create one contact for each family member, then add those contacts to a contact list called "Family". Then, instead of entering each person's email address individually, you can send emails to "Family" and the messages would go to all of them.</p>
<section id="create-contact-list">
<title>Creating a contact list</title>
<steps>
<item><p>Click <guiseq><gui>File</gui><gui>New</gui><gui>Contact List</gui></guiseq>.</p></item>
<item><p>Enter a name that you prefer.</p></item>
<item><p>Select the address book under <gui>Where:</gui> to which it will be added.</p></item>
<item><p>Specify the list members by either entering the names or email addresses of contacts (the text field supports autocompletion), or by dragging contacts from the Contacts window into the list, or by using the <gui style="button">Select...</gui> button.</p></item>
<item><p>Choose whether you want to hide the email addresses when you send a message to the list.</p><p>Unless it is a very small list, it is recommended that you leave the addresses hidden. This is the same thing as using the “Bcc:” feature discussed in <link xref="mail-composer-several-recipients">Sending a message to several recipients</link>.</p></item>
<item><p>Click <gui style="button">OK</gui>.</p></item>
</steps>
<p>The contact list will be added to the chosen address book in Evolution.</p>
</section>
<section id="create-contact-list">
<title>Sending messages to a contact list</title>
<p>To send a message to the contact list, enter the name that you chose for the contact list as the recipient in the mail composer. You can also right-click the contact list in your address book and select <gui>Send Message to List</gui>.</p>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="contacts-using-several-addressbooks">
<info>
<desc>Adding and using more than one address book and different types.</desc>
<link type="guide" xref="contacts-organizing" />
<revision pkgversion="3.1.5" version="0.3" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Using several address books</title>
<p>You can have multiple address books. For example, you might have one address book for work related contacts and one for private contacts. The side bar lists those address books, and you can select which address book is shown.</p>
<p>You can also use address books that are not on your computer, such as on the internet (e.g. Google) or in a local network (e.g. LDAP).</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="credits">
<info>
<desc>Credits and Acknowledgment.</desc>
<link type="guide" xref="index#further-reading" />
<revision pkgversion="2.32.1" version="0.1" date="2010-12-12" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Credits and Acknowledgment</title>
<section id="current">
<title>Authors of the Evolution User Documentation</title>
<list>
<item><p>
André Klapper
</p></item>
<item><p>
April Gonzalez
</p></item>
<item><p>
Barbara M. Tobias
</p></item>
<item><p>
Phil Bull
</p></item>
</list>
</section>
<section id="previous">
<title>Authors of the previous version</title>
<list>
<item><p>
Aaron Weber
</p></item>
<item><p>
Akhil Laddha
</p></item>
<item><p>
André Klapper
</p></item>
<item><p>
Duncan Mak
</p></item>
<item><p>
Ettore Perazzoli
</p></item>
<item><p>
Francisco Javier F. Serrador
</p></item>
<item><p>
Jessica Prabhakar
</p></item>
<item><p>
Kevin Breit
</p></item>
<item><p>
Mark Moulder
</p></item>
<item><p>
Novell, Inc.
</p></item>
<item><p>
Radhika Nair
</p></item>
<item><p>
Srinivasa Ragavan
</p></item>
</list>
</section>
<section id="contact">
<title>Contact information</title>
<p>The GNOME Documentation Project:</p>
<list>
<item><p>
<link href="http://live.gnome.org/DocumentationProject">Website</link>
</p></item>
<item><p>
<link href="http://mail.gnome.org/mailman/listinfo/gnome-doc-list">Mailing list</link>
</p></item>
</list>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="data-storage">
<info>
<desc>Where does Evolution store my data on the harddisk?</desc>
<link type="guide" xref="index#common-other-problems" />
<revision pkgversion="2.32.1" version="0.2" date="2011-07-21" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Data storage locations</title>
<note style="tip">
<p>This is only interesting for advanced users that want to debug problems.</p>
</note>
<p>If you run Evolution 2.32.0 or later, data will be stored according to the <link href="http://www.freedesktop.org/wiki/Specifications/basedir-spec">XDG Base Directory Specification</link>. By default this means:</p>
<terms>
<item>
<title>The user's data files</title>
<p>$HOME/.local/share/evolution</p>
</item>
<item>
<title>Various configuration and state files</title>
<p>$HOME/.config/evolution</p>
</item>
<item>
<title>Disposable data caches</title>
<p>$HOME/.cache/evolution</p>
</item>
<item>
<title>Configuration settings in GConf</title>
<p>$HOME/.gconf/apps/evolution</p>
</item>
</terms>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="default-browser">
<info>
<desc>How to define the default browser to open links with.</desc>
<link type="guide" xref="index#common-other-problems" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Setting the default browser</title>
<!-- For GNOME2 the steps are to define the gconf keys /desktop/gnome/url-handlers/http and /https -->
<p>You can set the system-wide default browser in GNOME 3 under <guiseq><gui>Activities</gui><gui>Applications</gui><gui>System Settings</gui><gui>System</gui><gui>System Info</gui><gui>Default Applications</gui></guiseq>.</p>
<p>If the prefered browser is set as default application but still does not work correctly please contact your distribution via their forum or bug tracker.</p>
<note><p>GNOME 3 users with a technical background can tweak these settings by defining scheme-handlers in <file>$HOME/.local/share/applications/mimeapps.list</file>.</p></note>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="deleting-appointments">
<info>
<desc>Deleting calendar entries to reduce the size of the mailbox.</desc>
<link type="guide" xref="deleting-to-free-disk-space" />
<revision pkgversion="2.32.2" version="0.1" date="2011-07-21" status="candidate"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Deleting old appointments permanently</title>
<p>To Purge old entries in a calendar, go to <guiseq><gui>Actions</gui><gui>Purge</gui></guiseq> in the Calendar view. You will be asked how many days old the events to remove from the calendar should be. The action will be applied to the currently opened calendar (selected in the list of calendars on the left); other calendars remain unchanged.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="deleting-emails">
<info>
<desc>Deleting emails or attachments to reduce the size of the mailbox.</desc>
<link type="guide" xref="deleting-to-free-disk-space" />
<link type="seealso" xref="mail-moving-emails" />
<revision pkgversion="3.0.2" version="0.2" date="2011-08-01" status="final"/>
<credit type="author">
<name>April Gonzales</name>
<email>loonycookie@gmail.com</email>
</credit>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Deleting emails or attachments permanently</title>
<section id="emails">
<title>Emails</title>
<p>Evolution deletes emails on IMAP servers by <em>marking</em> the messages for deletion; space is not freed until you <em>expunge</em> the marked emails. </p>
<p>To Expunge a specific folder, go to <guiseq><gui>Folder</gui><gui>Expunge</gui></guiseq> or press <keyseq><key>Ctrl</key><key>E</key></keyseq>. To Expunge all folders, go to <guiseq><gui>File</gui><gui>Empty Trash</gui></guiseq>. This applies to other types of accounts as well.</p>
</section>
<section id="attachments">
<title>Attachments</title>
<p>To delete the attachments of an email, select the message and click <guiseq><gui>Message</gui><gui>Remove Attachments</gui></guiseq>.</p>
</section>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="deleting-to-free-disk-space">
<info>
<desc>Deleting emails and calendar entries to reduce the size of the files used by Evolution.</desc>
<link type="guide" xref="index#common-other-problems" />
<revision pkgversion="2.32.2" version="0.1" date="2011-07-21" status="candidate"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Freeing disk space by deleting items</title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="exchange-connectors-overview">
<info>
<desc>Which additional package to install in order to connect to an Exchange server.</desc>
<link type="guide" xref="exchange-placeholder"/>
<revision pkgversion="3.1.5" version="0.2" date="2011-07-28" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Choosing the right connector</title>
<p>Depending on the version of the Microsoft Exchange server that you would like to connect to it is required to make sure that an additional package is installed that provides this functionality.</p>
<p>For Microsoft Exchange 2000 and 2003 (and possibly earlier versions of Exchange that use Outlook Web Access) it is recommended to use the package evolution-exchange. <link action="install:evolution-exchange" href="http://projects.gnome.org/evolution/download">Install evolution-exchange now.</link>
</p>
<p>For Microsoft Exchange 2007 (and possibly earlier versions that support MAPI) it is recommended to use the package evolution-mapi. <link action="install:evolution-mapi" href="http://projects.gnome.org/evolution/download">Install evolution-mapi now.</link></p>
<p>For Microsoft Exchange 2010 it is recommended to use the package evolution-ews which is currently still under development and might not be available yet for your distribution. evolution-ews also supports Microsoft Exchange 2007. <link action="install:evolution-ews" href="http://projects.gnome.org/evolution/download">Install evolution-ews now.</link></p>
<note style="tip"><p>If you are unsure which Microsoft Exchange server version is used, you may want to contact your system administrator for more information.</p></note>
<!-- TODO:POST-3-2:
<mbarnes> actually, a table in the docs would make it crystal clear (Exchange version x Evolution backend)
<seanius> also, a feature matrix of what works in the particular releases might be helpful, though maybe hard to visualize in a compact manner
-->
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="exchange-placeholder">
<info>
<desc>Connecting to Exchange Servers</desc>
<link type="guide" xref="index#corporate-environments-exchange" />
<revision pkgversion="3.0.2" version="0.1" date="2011-07-21" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Connecting to Exchange Servers</title>
<p>For topics not covered here please refer to the <link href="http://library.gnome.org/users/evolution/2.32/usage-exchange.html.en">old Evolution manual</link>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="exporting-data-calendar">
<info>
<desc>How to export calendar data from <em>Evolution</em>.</desc>
<link type="guide" xref="exporting-data" />
<revision pkgversion="3.1.5" version="0.2" date="2011-07-27" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Exporting calendar data</title>
<p>To export a complete calendar, right-click on the calendar in the list of calendars and click <gui>Save as</gui>. Available formats are iCalendar format (ICS, recommended), comma seperated values (CSV), and RDF format.</p>
<p>If you want to export only one appointment, right-click on the appointment and click <gui>Save as iCalendar...</gui>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="exporting-data-contacts">
<info>
<desc>How to export contacts data from <em>Evolution</em>.</desc>
<link type="guide" xref="exporting-data" />
<revision pkgversion="3.1.4" version="0.1" date="2011-07-27" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<credit type="author">
<name>Novell, Inc</name> <!-- Content partially from http://library.gnome.org/users/evolution/2.32/usage-mainwindow-starting.html.en#fourth-step -->
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Exporting contacts data</title>
<p>Contacts files are stored in a database, but can be saved as a vCard file.</p>
<p>To export a complete address book, click <guiseq><gui>File</gui><gui>Save Address Book As vCard</gui></guiseq>.</p>
<p>If you want to export only one contact, click <guiseq><gui>File</gui><gui>Save Contact as VCard</gui></guiseq> or right-click on the contact and click <gui>Save as vCard</gui>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="exporting-data-mail">
<info>
<desc>How to export mail data from <em>Evolution</em>.</desc>
<link type="guide" xref="exporting-data" />
<revision pkgversion="3.0.2" version="0.2" date="2011-07-30" status="final"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Exporting mail data</title>
<p>To save an email to a file in <link href="https://secure.wikimedia.org/wikipedia/en/wiki/Mbox">mbox</link> format, select an email and click <guiseq><gui>File</gui><gui>Save as mbox...</gui></guiseq> or right-click on the message and click <gui>Save as mbox...</gui>.</p>
<p>The same steps apply to save a complete mail folder, but you have to mark all messages in it first.</p>
<p>You can select all messages in a folder by clicking <guiseq><gui>Edit</gui><gui>Select All</gui></guiseq> or pressing <keyseq><key>Ctrl</key><key>A</key></keyseq>.</p>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="guide" id="exporting-data">
<info>
<desc>How to export data from <em>Evolution</em>.</desc>
<link type="guide" xref="index#data-migration-and-sync" />
<revision pkgversion="2.28.3" version="0.1" date="2010-12-09" status="stub"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Exporting data from <em>Evolution</em></title>
</page>

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<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
type="topic" id="express-mode">
<info>
<desc>What to do when using a small screen or netbook.</desc>
<link type="guide" xref="index#common-other-problems" />
<revision pkgversion="3.0.2" version="0.1" date="2011-07-25" status="draft"/>
<credit type="author">
<name>Andre Klapper</name>
<email>ak-47@gmx.net</email>
</credit>
<license>
<p>Creative Commons Share Alike 3.0</p>
</license>
</info>
<title>Some windows are too large for small screens.</title>
<p>This is a known problem and hard to solve for a complex application with many settings such as Evolution.</p>
<p>You can use the Express version which is targeted for mobile and small-screen devices. This is available from version 2.30 on and can be enabled by starting <code>evolution --express</code> from the terminal window.</p>
</page>

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