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linked to a now-obsolete section. changed link.

Browse Source 
2001-09-15  Aaron Weber  <aaron@ximian.com>

	* C/usage-mail.sgml: linked to a now-obsolete section. changed link.

	* C/config-prefs.sgml: Man, this needed so much more than style
	revision-- the whole mail section had to be redone. Yech.

	* C/usage-mail.sgml: moved "sharing mail" tip from config-prefs.

	* C/config-prefs.sgml: style.

svn path=/trunk/; revision=12850
This commit is contained in:
Aaron Weber
2001-09-15 05:05:08 +00:00
committed by Aaron Weber
parent f463844fdb
commit 3328dab5cb
3 changed files with 346 additions and 269 deletions
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542
help/C/config-prefs.sgml
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@ -35,7 +35,7 @@
<term><guilabel>Display</guilabel></term>
<listitem>
<para>
Allows you to edit how email is handled and displayed.
Allows you to edit how email appears.
</para>
</listitem>
</varlistentry>
@ -43,7 +43,7 @@
<term><guilabel>Composer</guilabel></term>
<listitem>
<para>
Customizes the composer's behavior.
Customizes the behavior of the email message composer.
</para>
</listitem>
</varlistentry>
@ -51,8 +51,9 @@
<term><guilabel>Other</guilabel></term>
<listitem>
<para>
Configures miscellanious aspects of <application>Evolution</application>
such as character sets.
Configures miscellanious aspects of
<application>Evolution</application> such as character
set and encryption tools.
</para>
</listitem>
</varlistentry>
@ -72,237 +73,310 @@
<!-- ==============End of Figure================-->
<sect2 id="config-prefs-mail-identity">
<title>Identity Settings</title>
<sect2 id="config-prefs-mail-identity">
<title>Working with the Accounts Tab</title>
<para>
If you have only one email account, or send email from only
one address, you will only need to configure one identity. If
you want, however, you can have multiple identities. This
can be useful if you want to keep personal and professional
email separate, or if you wear several hats at work.
<application>Ximian Evolution</application> allows you to
maintain multiple accounts, or identities. This is useful
want to keep personal and professional email separate, or if
you wear several hats at work. When you are writing an email
message, you can which account to use by selecting from the
drop-down list next to the <guilabel>From</guilabel> entry in
the message composer.
</para>
<para>
To add a new identity, simply click
<guibutton>Add</guibutton>. To alter an existing identity,
click on it in the <guilabel>Identity</guilabel> tab of the
<interface>Preferences</interface> window, and then click
<guibutton>Edit</guibutton>.
</para>
<para>
Clicking <guibutton>Get Mail</guibutton> will refresh any
IMAP, <systemitem><filename>mh</filename></systemitem>, or
<systemitem><filename>mbox</filename></systemitem> listings
and check and download mail from all POP servers. In other
words, <guibutton>Get Mail</guibutton> gets your mail, no
matter how many sources you have, or what types they are. If
you don't want to check mail for a given account, select it
in the <guilabel>Accounts</guilabel> tab and click the
<guibutton>Disable</guibutton> button.
</para>
<para>
<application>Evolution</application> will then present you
with a dialog box containing four fields:
<itemizedlist>
To add a new account, simply click <guibutton>Add</guibutton>
to open the mail configuration assistant. To alter an
existing identity, select it in the
<interface>Preferences</interface> window, and then click
<guibutton>Edit</guibutton> to open the account editor
dialog.
</para>
<para>
The account editor dialog has six sections:
<variablelist>
<varlistentry>
<term>Identity:</term>
<listitem>
<para>
<guilabel>Full Name:</guilabel> by default, this is the
same name as the full name described in your user
account on your computer. You can select another if you
wish.
Here, enter the name,
email address, and other identifying information for the
account.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Mail</term>
<listitem>
<para>
<guilabel>Email address:</guilabel> Enter your email
address in this space.
</para>
Here, select the way you will be getting mail: you may
download mail from a server (<glossterm
linkend="pop">POP</glossterm> or <glossterm
linkend="imap">IMAP</glossterm>) or access it from files
on your local system. If you use a server, it may permit
or require you to use a Secure Socket Layer (SSL)
connection. To turn SSL connections on, just click the
<guibutton>Use Secure Connection (SSL)</guibutton>
button.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Options</term>
<listitem>
<para>
<guilabel>Organization:</guilabel> If you send email as
a representative of a company or other organization,
enter its name here.
Here, decide whether you'd like to check for mail
automatically, and set other options related to the
behavior of your server. If you use POP mail, you can
decide whether to leave mail on the server, and if you
use IMAP, you can set folder subscription options here.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sending Mail</term>
<listitem>
<para>
<guilabel>Signature file:</guilabel> You may choose a
small text file to be appended to every message that you
send. Typically, signature files include address or
other contact information, or a favorite quotation.
It's good form to keep it to four lines at the maximum.
In this section, you will choose and configure a method
for sending mail. You may choose <glossterm
linkend="smtp">SMTP</glossterm> or <glossterm
linkend="sendmail">sendmail</glossterm>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Special Folders</term>
<listitem>
<para>
Here, you can decide where this account will store the
messages that it has sent, and the messages that you
save as drafts.
</para>
</listitem>
</itemizedlist>
</varlistentry>
<varlistentry>
<term>Security</term>
<listitem>
<para>
In this section, you will set the security options for
this account. Enter your PGP Key ID and decide how
frequently to encrypt and sign your messages.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-mail-network">
<title>Network Settings</title>
<sect2 id="config-prefs-mail-display">
<title>Mail Display Options</title>
<para>
In order to send mail with
<application>Evolution</application>, you need to connect to
your network. To do that, you'll need to know your user name
and password, what sort of mail sending and receiving
protocols your network uses, and the names of the servers
you'll be using. If you're switching from another groupware
or email program, you can almost certainly use the same
settings as you did with that program. Network-related
settings are in the <guilabel>Mail Sources</guilabel> and
<guilabel>Mail Transport</guilabel> tabs.
In this tab you can decide how you would like
<application>Ximian Evolution</application> to display your
mail: how to display citations, how long to wait before
marking a message as read, and so forth.
</para>
<sect3 id="config-prefs-network-sources">
<title>Mail Sources</title>
<para>
The <interface>Mail Sources</interface> tab allows you to
add, edit, or delete methods of retrieving mail from
servers. Clicking on <guibutton>Add</guibutton> or
<guibutton>Edit</guibutton> will bring up a dialog box to
offer you the following options:
<variablelist>
<varlistentry>
<term><guilabel>Mail source type:</guilabel></term>
<listitem>
<para>
Select from <glossterm
linkend="imap">IMAP</glossterm> or <glossterm
linkend="pop">POP</glossterm> servers, or Unix-style
<systemitem><filename>mbox</filename></systemitem>
or <systemitem><filename>mh</filename></systemitem>
files.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term> <guilabel>Server:</guilabel></term>
<listitem>
<para>
Enter the name of the mail source server in this
field. Your POP server may or may not be the same as your
<glossterm linkend="smtp">SMTP</glossterm> server.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Username:</guilabel></term>
<listitem>
<para>
Enter the user name for the account you have on the
server - this should the part of your email address
before the @. If you use
<systemitem><filename>mbox</filename></systemitem>
or <systemitem><filename>mh</filename></systemitem>
files as your mail source, you do not need to enter
a username.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Authentication:</guilabel></term>
<listitem>
<para>
Tell <application>Evolution</application> how to
verify your identity with the server. Your options
vary depending upon the type of server you are
using, and the ways it is configured. Given the
name of a server,
<application>Evolution</application> can detect what
sorts of authentication it offers.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Test Settings</guilabel></term>
<listitem>
<para>
Click this button to have
<application>Evolution</application> check to see if
mail sources are configured correctly.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<note>
<title>Encrypting Your Transmission</title>
<para>
Some servers require that the connection used to download email is encrypted. <application>Evolution</application> supports encrypting the connection to servers. To enable this, just click <guibutton>Use Secure Connection(SSL)</guibutton> in the Recieving Mail tab of the Account Editor.
</para>
</note>
<para>
If you have several mail sources, clicking <guibutton>Get
Mail</guibutton> will refresh any IMAP,
<systemitem><filename>mh</filename></systemitem>, or
<systemitem><filename>mbox</filename></systemitem>
listings and check and download mail from all POP servers.
In other words, <guibutton>Get Mail</guibutton> gets your
mail, no matter how many sources you have, or what types
they are. You can disable checking mail on accounts in their
properties.
</para>
<tip>
<title>Sharing Mailboxes with Other Mail Programs</title>
<para>
This is also where you can decide how you would like
<application>Ximian Evolution</application> to handle inline
images in HTML mail that you get. There is a detailed
discussion of the issues surrounding these options in <xref
linkend="usage-mail-getnsend-get-attach-html">.
</para>
<para>
To hange the font which <application>Ximian
Evolution</application> uses to display mail, do the
following:
<orderedlist numeration="arabic">
<listitem>
<para>
If you want to use <application>Evolution</application>
and another email client, such as
<application>Mutt</application>, at the same time,
here's how:
<orderedlist numeration="arabic">
<listitem>
<para>
Download your mail in the other application as
you would normally.
</para>
</listitem>
<listitem>
<para>
In <application>Evolution</application>
<menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
Settings</guimenuitem></menuchoice>, and pick the account
you'd like to use to share mail. You may want to
create a new account just for this source of
mail.
</para>
</listitem>
<listitem>
<para>
Under the <guilabel>Receiving Mail</guilabel>
tab, select the type of mail file that your
other mail application uses, and then enter the
full path to that file.
</para>
</listitem>
<listitem>
<para>
Click the <guibutton>OK</guibutton> button.
</para>
</listitem>
</orderedlist>
</para>
</tip>
</sect3>
Open the Control Center by selecting <menuchoice>
<guimenu>System</guimenu>
<guimenuitem>Settings</guimenuitem> </menuchoice> from
the menu panel.
</para>
</listitem>
<listitem>
<para>
Select the HTML Viewer settings tool.
</para>
</listitem>
<listitem>
<para>Choose the font and font size you would like to use.
</para>
</listitem>
</orderedlist>
<sect3 id="config-prefs-mail-network-transports">
<title>Mail Transports</title>
Alternately, open a terminal and run the
<command>gtkhtml-properties-capplet</command> command. This
will open the GNOME HTML Display Properties tool, and you can
select a font and other attributes of your HTML display,
including that in <application>Ximian Evolution</application>.
</para>
</sect2>
<sect2 id="config-prefs-mail-composer">
<title>Message Composer Preferences</title>
<para>
Mercifully, there are only four preferences you can prefer in
the message composer preferences dialog:
<variablelist>
<varlistentry>
<term>Send mail in HTML format by default </term>
<listitem>
<para>
If you would like all email messages that you compose
to begin in HTML format, leave this box checked. You
can convert messages between HTML and plain text by
selecting the <menuchoice> <guimenu>Format</guimenu>
<guimenuitem>HTML</guimenuitem> </menuchoice> toggle
in the message composer.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Default Forward style</term>
<listitem>
<para>
Select from:
<simplelist>
<member><guilabel>Attachment:</guilabel> the
message you forward appended to the message you send
as a seperate file.</member>
<member> <guilabel>Inline:</guilabel> The message
you forward is included at the end of the message
you send.</member>
<member>
<guilabel>Quoted:</guilabel> The message
you forward is included at the end of the message
you send, and a greater-than symbol (&gt;) is
inserted at the beginning of each line to
indicate that it is quoted.
</member>
</simplelist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Prompt when sending messages with an empty subject</term>
<listitem>
<para>
The composer will warn you if you try to send a
message without a subject.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Prompt when sending messages with only Bcc recipients defined</term>
<listitem>
<para>
The composer will warn you if you try to send a
message that has only <guilabel>Bcc</guilabel>
recipients. This is important because some mail
servers will fail to honor blind carbon copy if you
do not have at least one recipient that is visible to
all readers.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-mail-other">
<title>Other Mail Preferences</title>
<para>
The <interface>Mail Transports</interface> tab lets you choose
how you will send mail. <application>Evolution</application> currently supports two
mail transport options: <glossterm linkend="smtp">SMTP</glossterm>, which
uses a remote mail server, and
<glossterm linkend="sendmail">sendmail</glossterm>, which uses the
<application>sendmail</application> program on your local
system. <application>Sendmail</application> is more
difficult to configure, but offers more flexibility than
<glossterm>SMTP</glossterm>.
Not everything fits neatly into categories. This tab
contains some miscellaneous configuration options that
didn't fit anywhere else.
<variablelist>
<varlistentry>
<term>
<guilabel>PGP binary path</guilabel>
</term>
<listitem>
<para>
The complete path to your external encryption tool On
most Linux systems, this will be
<systemitem><filename>/usr/bin/gpg</filename></systemitem>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Remember PGP Passphrase until Exit</guilabel>
</term>
<listitem>
<para> Check this box if you want <application>Ximian
Evolution</application> to remember your PGP
passphrase for as long as it is running. You will
still have to enter your passphrase again each time
you start <application>Ximian Evolution</application>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Default Character Encoding</guilabel>
</term>
<listitem> <para> Choose a default character encoding for
your messages.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Empty Trash Folders on Exit</guilabel>
</term>
<listitem> <para> If you would like to expunge all deleted
mail when you quit <application>Ximian
Evolution</application>, check this box.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Log filter actions to:</guilabel>
</term>
<listitem> <para> If you like, you can have
<application>Ximian Evolution</application> write all
its message filter actions to a log file. Select a log
file here.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
To use <guilabel>SMTP</guilabel>, you'll need to enter the
name of your SMTP server. It may have the same name as
your mail source server.
</para>
<para>
<application>Evolution</application> can attempt to
determine if you have entered a valid server name. To
have it do so, click the <guilabel>Test
Settings</guilabel> button.
</para>
</sect3>
</sect2>
</sect1>
<!-- NOT FOR 1.0, see usage-mail.sgml
<sect2 id="config-prefs-network-news">
<sect1 id="config-prefs-news">
<title>News Servers</title>
<para>
Newsgroups are so much like mailing lists that there's no
@ -323,67 +397,7 @@
</para>
</sect2>
-->
<sect2 id="config-prefs-mail-other">
<title>Other Mail Preferences</title>
<para>
Not everything fits neatly into categories. This tab
contains some miscellaneous configurations that don't have
too much to do with each other.
<variablelist>
<varlistentry>
<term>
<guilabel>Send messages in HTML format</guilabel>
</term>
<listitem>
<para>
If you check this box, you will send
messages as HTML by default. If you leave it unchecked, your
messages will be sent without HTML formatting unless you select
<menuchoice> <guimenu>Format</guimenu> <guimenuitem>HTML</guimenuitem>
</menuchoice> in the message composer.
See <xref linkend="usage-mail-getnsend-send-html">
for more information about HTML mail.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Mark Messages as Read After</guilabel>
</term>
<listitem>
<para>
When you click on a message,
<application>Evolution</application> will wait a
moment before marking it as read. You can set the
delay, in milliseconds, here.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Folder Format</guilabel>
</term>
<listitem>
<para>
By default,
<application>Evolution</application> saves its mail
in the
<systemitem><filename>mbox</filename></systemitem>
format. You can switch to the
<systemitem><filename>mh</filename></systemitem>
format if you like. Note that this is an advanced
feature and may cause you to lose some messages, so
you should probably make a backup of your
<systemitem><filename>evolution</filename></systemitem>
directory first. In addition, it will take quite
some time if you have a large mailbox.
</para></listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
</sect1>
<sect1 id="config-prefs-cal">
<title>Configuring the Calendar</title>

54
help/C/usage-mail.sgml
View File

@ -233,13 +233,57 @@
<note id="badmailsettings">
<title>Can't Check Mail?</title>
<para>
If you get an error message instead of mail, you probably need to check
your network settings. To learn how to do that,
have a look at <xref linkend="config-prefs-mail-network">, or
ask your system administrator.
If you get an error message instead of mail, you probably need
to check your network settings. To learn how to do that, have
a look at <xref linkend="config-prefs-mail">, or ask your
system administrator.
</para>
</note>
<tip>
<title>Sharing Mailboxes with Other Mail Programs</title>
<para>
If you want to use <application>Evolution</application>
and another email client, such as
<application>Mutt</application>, at the same time,
here's how:
<orderedlist numeration="arabic">
<listitem>
<para>
Download your mail in the other application as
you would normally.
</para>
</listitem>
<listitem>
<para>
In <application>Evolution</application>
<menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
Settings</guimenuitem></menuchoice>, and pick the account
you'd like to use to share mail. You may want to
create a new account just for this source of
mail.
</para>
</listitem>
<listitem>
<para>
Under the <guilabel>Receiving Mail</guilabel>
tab, select the type of mail file that your
other mail application uses, and then enter the
full path to that file.
</para>
</listitem>
<listitem>
<para>
Click the <guibutton>OK</guibutton> button.
</para>
</listitem>
</orderedlist>
</para>
</tip>
<!-- NOT FOR 1.0
<sect2 id="usage-mail-getnsend-get-news">
<title>Using Evolution for News</title>
@ -323,7 +367,7 @@
</sect3>
<sect3 id="usage-mail-getnsend-get-attach-html">
<title>Images in HTML Mail</title>
<title>Inline Images in HTML Mail</title>
<para>
When someone sends you HTML mail that includes an image in
the body of the message&mdash; like the welcome message in

19
help/ChangeLog
View File

@ -1,3 +1,22 @@
2001-09-15 Aaron Weber <aaron@ximian.com>
* C/usage-mail.sgml: linked to a now-obsolete section. changed link.
* C/config-prefs.sgml: Man, this needed so much more than style
revision-- the whole mail section had to be redone. Yech.
* C/usage-mail.sgml: moved "sharing mail" tip from config-prefs.
* C/config-prefs.sgml: style.
2001-09-13 Aaron Weber <aaron@ximian.com>
* C/usage-calendar.sgml: Add more info on tasks features.
2001-09-11 Aaron Weber <aaron@ximian.com>
* C/evolution.sgml: Validation issues.
2001-09-10 Aaron Weber <aaron@ximian.com>
* C/usage-contact.sgml: Contact lists.