1220 lines
42 KiB
XML
1220 lines
42 KiB
XML
<chapter id="usage-mainwindow">
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<title>Getting Started</title>
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<sect1 id="what">
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<title>What is Novell Evolution, and What Can It Do for Me?</title>
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<para>
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Information is useless unless it's organized and accessible;
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it's hardly even worth the name if you can't look at it and be
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<emphasis>informed</emphasis>. The goal of
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Novell Evolution is to make the
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tasks of storing, organizing, and retrieving your personal
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information easier, so you can work and communicate with
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others. That is, it's a highly evolved <link
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linkend="groupware">groupware</link> program, an integral
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part of the Internet-connected desktop.
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</para>
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<para>
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Novell Evolution can help you work in a group by handling
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email, address and other contact information, and one or more
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calendars. It can do that on one or several computers,
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connected directly or over a network, for one person or for
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large groups.
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</para>
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<para>
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With Novell Evolution, you can
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accomplish your most common daily tasks faster. For example, it
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takes only one or two clicks to enter appointment or
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contact information sent to you by email, or to send email to a contact
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or appointment. Novell Evolution
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makes displays faster and more efficient, so searches are faster
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and memory usage is lower. People who get lots of mail will
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appreciate advanced features like <link
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linkend="usage-mail-organize-vfolders">VFolders</link>,
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which let you save searches as though they were ordinary mail
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folders.
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</para>
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</sect1>
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<sect1 id="usage-mainwindow-starting">
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<title>The First Time you Start Novell Evolution</title>
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<para>
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To start Novell Evolution, do either
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of the following:
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<itemizedlist>
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<listitem>
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<para>
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Select <menuchoice><guimenu>Programs</guimenu>
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<guimenuitem>Evolution</guimenuitem> </menuchoice> from your
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menu panel.
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</para>
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</listitem>
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<listitem>
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<para>
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Type <command>evolution</command> at the command line.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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<note>
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<title>Command Line Options</title>
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<para>
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Evolution has a number of command-line options that you may
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wish to make use of. You can find the full list by running
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the commands <userinput>man evolution</userinput> or
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<userinput>evolution --help</userinput>. The most
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important ones are:
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<itemizedlist>
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<listitem>
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<para>
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To start Evolution in offline mode: <userinput>evolution --offline</userinput>
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</para>
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</listitem>
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<listitem>
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<para>
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To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput>
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</para>
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</listitem>
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<listitem>
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<para>
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To start Evolution in mail mode, type <userinput>evolution -c
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mail</userinput>. To open the calendar first, use
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<userinput>-c calendar</userinput>. To open the contact list
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first, use <userinput>-c contacts</userinput>.
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</para>
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</listitem>
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<listitem>
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<para>
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If Evolution stops responding, freezes, or hangs, open a
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terminal and type <userinput>evolution
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--force-shutdown</userinput> to force every piece of the
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application to quit.
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</para>
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</listitem>
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<listitem>
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<para>To make your web browser use Evolution as the default
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email client, enter <userinput>evolution "%s"</userinput> as the email
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handler in your web browser or in the GNOME Control Center.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</note>
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</para>
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<para>
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The first time you run the program, it will create a directory
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called <filename>.evolution</filename> in your home directory,
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where it will store all of its local data. Then, it will open a
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first-run assistant to help you set up mail accounts and import
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data from other applications.
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</para>
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<para>
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Using the first-run assistant will take approximately two to
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five minutes.
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</para>
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<para>
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Later on, if you want to change this account, or
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if you want to create a new one, select
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<menuchoice><guimenu>Tools</guimenu> <guimenuitem>Settings
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</guimenuitem></menuchoice> and click the <guilabel>Mail
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Accounts</guilabel> button. Then, select the account you want
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to change and click <guilabel>Edit</guilabel>. Alternately,
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add a new account by clicking
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<guilabel>Add</guilabel>. See <xref
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linkend="config-prefs-mail"/> for details.
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</para>
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<sect2 id="first-step">
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<title>Defining Your Identity</title>
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<para>
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The Identity window is the first step in the assistant. Here,
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you will enter some basic personal information. You can
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define multiple identities later on with the
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<menuchoice><guimenu>Tools</guimenu>
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<guimenuitem>Settings</guimenuitem></menuchoice> tool and
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clicking the <guilabel>Mail Accounts</guilabel> button.
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<itemizedlist>
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<listitem>
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<para>
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<guilabel>Account Information:</guilabel> Choose a name
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for Evolution to refer to this account. This is used
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only for display within Evolution. Good choices are
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"Work Email" or "IMAP Server."
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Full Name</guilabel>: Your full name.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel> Email Address </guilabel>: Your email address.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Make this my default account</guilabel>:
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Select this as the primary account.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel> Reply-To </guilabel>: If you want to have
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replies sent to another email address, enter it in this
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space (optional).
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Organization </guilabel>: The company where you work, or the
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organization you represent when you send email
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(optional).
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="second-step">
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<title>Receiving Mail</title>
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<para>
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The <guilabel>Receiving Email</guilabel> lets you determine
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which you will get your email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type: There are numerous types of servers
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from which Novell Evolution
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can fetch your mail. Ask your system administrator if
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you're not sure which of the following are available to
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you:
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<itemizedlist>
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<listitem>
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<para>
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<guimenuitem>GroupWise</guimenuitem>: Select this option if you use a
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GroupWise server. GroupWise keeps mail, calendar,
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and contact information on the server.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>Microsoft Exchange</guimenuitem>: Available only if you have
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installed the Novell Connector for Microsoft
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Exchange, this will allow you to connect to a
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Microsoft Exchange 2000 or 2003 server, which
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stores email, calendar, and contact information on
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the server.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>IMAP</guimenuitem>: Keeps the email on your server so you can
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access your email from multiple systems.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>POP</guimenuitem>: Downloads your email to your hard disk for
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permanent storage.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>Local Delivery</guimenuitem>: Choose this option if you want to
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move mail from the spool and store it in your home
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directory. If you would rather leave mail in your
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system's spool files, choose the
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<guimenuitem>Standard Unix mbox
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spools</guimenuitem> option instead. You'll need
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to provide the path to the mail spool you want to
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use.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>MH format mail directories</guimenuitem>: If you download your
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mail using mh or another MH-style program, you'll
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want to use this option. You'll need to provide
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the path to the mail directory you want to use.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>Maildir format mail directories</guimenuitem>: If you download
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your mail using qmail or another maildir-style
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program, you'll want to use this option. You'll need
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to provide the path to the mail directory you want to
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use.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>Standard Unix mbox spool or directory</guimenuitem>: If you want
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to read and store mail in the mail spool on your
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local system, choose this option. You'll need to
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provide the path to the mail spool
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you want to use.
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</para>
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</listitem>
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<listitem>
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<para>
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<guimenuitem>None</guimenuitem>: Select this if you do not plan to
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check mail with this account.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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If you selected POP, Microsoft Exchange, or IMAP as your mail
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server, you'll need to enter some more information:
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</para>
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<itemizedlist>
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<listitem>
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<para>The host name of your mail server. Ask
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your system administrator if you're not
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sure.</para>
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</listitem>
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<listitem>
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<para>The username for the account on that
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system. </para>
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</listitem>
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<listitem>
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<para>Whether you want to use a secure (SSL)
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connection. If your server supports it, it's
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best to enable this security option.
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</para>
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</listitem>
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<listitem>
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<para>The authentication options supported by
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your server. If you're not sure, ask your system
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administrator. You can also click the
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<guilabel>Check for supported types</guilabel>
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button; when you have done so, the menu will
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limit itself to options your server has not
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refused to support. Note that some servers do
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not announce the authentication mechanisms
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they support, so clicking this button is not
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an absolute guarantee that available
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mechanisms will actually work.
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</para>
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</listitem>
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<listitem>
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<para>Choose whether you'd like Evolution to remember
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your password. If you have selected this item,
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you can force Evolution to ask for a
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password again by selecting
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<menuchoice><guimenu>Actions</guimenu><guimenuitem>Forget
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Passwords</guimenuitem></menuchoice>, or by returning to this section of the
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accounts tool, which you can find by selecting
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<menuchoice><guimenu>Tools</guimenu><guimenuitem>Settings</guimenuitem></menuchoice>
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</para>
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</listitem>
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</itemizedlist>
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<tip id="exchange-info">
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<title>Connecting to an Exchange Server</title>
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<para>
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If you have installed Novell Connector for Microsoft
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Exchange, you can access Microsoft Exchange 2000 servers
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natively. If you do not have the Connector, or if you use
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an older version of Microsoft Exchange, talk to your system
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administrator about access to standard protocol services
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like POP and IMAP.
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</para>
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</tip>
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</sect2>
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<sect2 id="more-mail-options">
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<title>Receiving Mail Options</title>
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<para>
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Once you have selected a mail delivery mechanism, you may
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set some preferences for its behavior:
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</para>
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<variablelist>
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<varlistentry>
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<term>If you chose POP mail:</term>
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<listitem><para>
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<itemizedlist>
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<listitem>
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<para>Checking for new mail: If you would like
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Evolution to check for new mail
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automatically, check the box and select a frequency in
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minutes.
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</para>
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</listitem>
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<listitem>
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<para>
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Message Storage: If you'd like to store copies of your
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mail on the server, check this option.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>If you chose Microsoft Exchange:</term>
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<listitem><para>
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<itemizedlist> <listitem>
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<para>Checking for new mail: If you would like
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Evolution to check for new mail
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automatically, check the box and select a frequency in
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minutes.
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</para>
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</listitem>
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<listitem>
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<para>
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Global Address List/Active Directory: Enter the name of
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your global catalog server. You may also choose to
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limit the server's responses and select a maximum number
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of results for an address search. A maximum number of
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results limits the load on your system and on your
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network.
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</para>
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</listitem>
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<listitem>
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<para>Mailbox Name: If your active directory user name is
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different from your Exchange mailbox name, enter the
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mailbox name here.
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</para>
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</listitem>
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<listitem>
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<para>
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Outlook Web Access (OWA) Path: In most cases, the URL
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for web access is "http://server.company.com/exchange,"
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but some systems use a different path.
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</para>
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</listitem>
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<listitem>
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<para>Public Folder Server: Enter the name of your organization's public folder server, if any.</para>
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</listitem>
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<listitem>
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<para>Apply filters to new messages in Inbox on this
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server: Check this box to use filters when you visit the
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Inbox for this account.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>If you chose IMAP:</term>
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<listitem>
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<para>
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<itemizedlist>
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<listitem>
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<para>
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<guilabel>Automatically check for new mail
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every... minutes:</guilabel> If you would like Evolution to check
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for new mail automatically, check the box and select a
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frequency in minutes.
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</para>
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</listitem>
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<listitem>
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<para><guilabel>Check for new messages in all
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folders:</guilabel> If you want Evolution to check for new
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messages in <emphasis>all</emphasis> your
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IMAP folders, make sure this box is selected. This option
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is normally selected in combination with server-side
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filtering tools like procmail. </para>
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</listitem>
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<listitem>
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<para> <guilabel>Use custom command to connect to
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server:</guilabel> Some IMAP servers require a specific,
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custom connection sequence. Custom commands are rare; if
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your server requires one, your system administrator
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should be able to tell you.</para>
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</listitem>
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<listitem>
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<para> <guilabel>Show only subscribed folders</guilabel>:
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Check this box if you have more folders in your IMAP view
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than you want to read. For more information about IMAP
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mail and folder subscriptions, see <xref
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linkend="usage-mail-subscriptions"/>.</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Override server-supplied namespace</guilabel>:
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If you like, enter a specific directory where your
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server stores mail for you. The most common values are
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"mail" and "Mail." </para>
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</listitem>
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<listitem>
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<para><guilabel>Apply filters to new messages in INBOX on this
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server</guilabel>: If you'd like your filters to work on this account
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as well as on locally downloaded mail, check this box.</para>
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</listitem>
|
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<listitem>
|
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<para><guilabel>Check new messages for Junk
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contents:</guilabel> Check this box if you want your IMAP
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email filtered for junk mail.</para>
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</listitem>
|
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<listitem>
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<para>
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<guilabel>Only check for Junk messages in the INBOX
|
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folder:</guilabel> If you have new messages arriving in
|
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multiple folders, as you would with server-side filters,
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Evolution may filter them for junk mail as well. This
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can take extra time, so if you know that those messages
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are not likely to be junk mail, select this option.
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</para>
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</listitem>
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<listitem>
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<para><guilabel>Automatically synchronize remote mail
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locally:</guilabel> Select this option to have Evolution
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cache mail locally for offline use.</para>
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</listitem>
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|
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</itemizedlist>
|
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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|
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<note id="imap-namespace">
|
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<title>What's an IMAP Namespace?</title>
|
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<para>
|
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For IMAP mail servers, your system administrator
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may provide you with a specific namespace, the
|
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directory where your server stores mail for
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you. If you check your IMAP mail and your folder
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list includes files that don't look like mail
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folders, you
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probably need to change your mail
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namespace. Typical values are "mail" and "Mail."
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If you prefer, you can choose to subscribe to
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individual mail folders one at a time. For more
|
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information about how to use IMAP mail, see <xref
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linkend="usage-mail-subscriptions"/>.
|
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</para>
|
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</note>
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|
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</sect2>
|
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|
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<sect2 id="third-step">
|
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<title>Sending Mail</title>
|
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<para>
|
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Now that you have entered information about how you plan to
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get mail, Evolution needs to know about how you want to send
|
|
it:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Server Type: There are numerous server types that
|
|
Novell Evolution supports for sending your
|
|
mail.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
SMTP: Sends mail using an outbound mail
|
|
server. This is the most common choice for sending
|
|
mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Microsoft Exchange: Sends mail through a Microsoft
|
|
Exchange server using the Microsoft Exchange 2000
|
|
protocol. Available only if you have are using the
|
|
Novell Connector for Microsoft Exchange, which is installed
|
|
separately.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Groupwise: Sends mail through your GroupWise server.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Sendmail: Uses the Sendmail program to send mail
|
|
from your system. Sendmail is more flexible, but
|
|
is not as easy to configure, so you should only
|
|
select this option if you know how to set up a
|
|
Sendmail service.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
If you choose SMTP, there are a few additional items to enter:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Host: enter your mail sending server's name or IP
|
|
address.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Server requires authentication: If your server
|
|
requires you to enter a password to send mail, check
|
|
this box.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Authentication Type: Unless you've been told otherwise,
|
|
your best bet is to leave this set at
|
|
<guilabel>Password</guilabel>. If you're not sure, ask
|
|
your system administrator or ISP, or have
|
|
Novell Evolution check for
|
|
you by clicking <guilabel>Check for supported
|
|
types</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Username: The account name you use when you login to
|
|
check your email. Normally, this is the part of your
|
|
email address before the '@' character. For Exchange
|
|
servers, it is the username you would use to log in to a
|
|
Windows workstation at your company.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Remember Password: If you prefer to not enter
|
|
your password every time you check email, press this
|
|
button.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="step-three-b">
|
|
<title>Defaults</title>
|
|
|
|
<para>
|
|
In this step, you will set a few miscellaneous options:
|
|
</para>
|
|
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Drafts Folder</guilabel>: When you save a message as a draft, it will be saved to this folder.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Sent Messages Folder</guilabel>: A copy of every message you send will be saved in this folder.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Always carbon-copy (cc) to</guilabel>: Send a carbon copy of every message to this address.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Always blind carbon-copy (bcc) to</guilabel>: Send a blind carbon copy of every message to this address.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
<para>
|
|
If you have not done so already, you may also be asked to choose
|
|
a time zone.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="fourth-step">
|
|
<title>Importing Mail (Optional)</title>
|
|
<para>If Novell Evolution finds mail or
|
|
address files from another application, it will offer to
|
|
import them. For a full description of the import feature, see <xref
|
|
linkend="importing-mail" />.
|
|
</para>
|
|
|
|
<para>
|
|
<application>Microsoft Outlook</application>, and versions of
|
|
<application>Outlook Express</application> after
|
|
version 4, use proprietary formats that Novell
|
|
Evolution cannot read or import. To import information, you
|
|
may wish to use the <application>Outport</application> tool under
|
|
Windows. See the instructions in <xref
|
|
linkend="outlook-migration-mail" />.
|
|
</para>
|
|
|
|
<para>
|
|
Before importing mail from Netscape, make sure you have selected
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
|
|
Folders</guimenuitem></menuchoice>. If you don't,
|
|
Novell Evolution will import and undelete
|
|
the messages in your Trash folders.
|
|
</para>
|
|
|
|
<tip>
|
|
<title>Exporting Files From Novell Evolution</title>
|
|
<para>
|
|
Evolution uses standard file types for mail and calendar
|
|
information, so you can copy those files from your
|
|
<filename>~/.evolution</filename> directory.
|
|
The file formats used are <filename>mbox</filename> for
|
|
mail and <filename>iCal</filename> for calendar
|
|
information.
|
|
</para>
|
|
<para>
|
|
Contacts files are stored in a database, but can be saved as
|
|
a standard <filename>VCard</filename>. To export contact
|
|
data, open your contacts tool and select the contacts you wish
|
|
to export (press <keycombo><keycap>Ctrl</keycap>
|
|
<keycap>A</keycap></keycombo> to select them all). Then,
|
|
select <menuchoice><guimenu>File</guimenu><guimenuitem>Save as
|
|
VCard</guimenuitem></menuchoice>.
|
|
</para>
|
|
</tip>
|
|
|
|
</sect2>
|
|
|
|
|
|
</sect1>
|
|
|
|
<sect1 id="ui-intro">
|
|
<title>What's What in Novell Evolution</title>
|
|
<para>
|
|
Now that you've gotten the first-run configuration out of the
|
|
way, you're ready to get down to work. Here's a quick
|
|
explanation of what's going on in your main
|
|
Novell Evolution window.
|
|
</para>
|
|
|
|
<figure id="preface-basic-interface">
|
|
<title>The Novell Evolution Main Window</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject>
|
|
</mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
<para>
|
|
<inlinemediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Menu Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>menu bar</guilabel> gives you access to nearly all
|
|
the features that can be found in Novell
|
|
Evolution.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Toolbar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
|
|
most used features in each component.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Shortcut Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Shortcut Bar</guilabel> lets you switch between
|
|
folders and between Evolution tools. At the bottom of the
|
|
shortcut bar there are buttons that let you switch tools, and
|
|
above that, all the available folders for the current tool. If you have the
|
|
Evolution Connector for Microsoft Exchange installed, you will have an
|
|
<guilabel>Exchange</guilabel> button in addition to buttons for the other tools.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Status Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
Periodically, Novell Evolution will need to quietly
|
|
display a message, or tell you the progress of a task. This most
|
|
often happens when you're checking or sending email. These progress
|
|
queues are shown here, in the <guilabel>Status Bar</guilabel>.
|
|
The Online/Offline indicator is here, too, in the lower left of the window.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Search Tool</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Search Tool</guilabel> lets you search through your email
|
|
with precision so you can easily find what you're looking for.
|
|
</para>
|
|
|
|
<sect2 id="usage-mainwindow-shortcutbar">
|
|
<title>The Shortcut Bar</title>
|
|
<para>
|
|
Novell Evolution's most important job is
|
|
to give you access to your information and help you use it
|
|
quickly. One way it does that is through the
|
|
shortcut bar, the column on the left
|
|
hand side of the main window. The buttons with names
|
|
like <guilabel>Mail</guilabel> and
|
|
<guilabel>Contacts</guilabel> are the shortcuts. Above them
|
|
is a list of folders for the current Evolution tool.
|
|
</para>
|
|
<para>
|
|
The folder list organizes your mail, calendars, contact lists,
|
|
and task lists in a tree, similar to a <link linkend="filetree">file
|
|
tree</link>. Most people will find one to four
|
|
folders at the base of the tree, depending on the tool and their
|
|
system configuration. Each Evolution tool will have at least one,
|
|
called <guilabel>On This Computer</guilabel>, for local
|
|
information. For example, the folder list for the email tool will show any
|
|
remote mail storage you have set up, plus local folders and
|
|
<guilabel>vFolders</guilabel>, or virtual folders, discussed in <xref
|
|
linkend="usage-mail-organize-vfolders"/>.
|
|
</para>
|
|
|
|
<para>
|
|
If you get large volumes of mail, you'll want more folders than
|
|
just your Inbox; you can also create multiple calendar, task,
|
|
or contacts folders.
|
|
</para>
|
|
<para>
|
|
To create a new folder:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Right click on the list of folders, and select
|
|
<guilabel>New Folder</guilabel>.
|
|
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose the location of the new folder.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Folder Arrangement and Subfolders</title>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything in
|
|
Novell Evolution. If you right-click on a
|
|
folder or subfolder, you'll have a menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to copy the folder to another place. When you select this item, Evolution offers a choice of locations to copy to. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change the name of the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder.</para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, to check the number of total and unread messages in a folder, and, for remote folders, decide whether to copy the folder to your local system for offline operation.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
<para>
|
|
Any time new mail arrives in a mail folder, that folder
|
|
label is displayed in bold text, along with the number of
|
|
new messages in that folder.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The menu bar's contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. If you're looking at your Inbox, most of the menu items
|
|
will relate to mail; some will relate to other components of
|
|
Novell Evolution and some, especially those
|
|
in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu>:</term>
|
|
|
|
<listitem><para> Anything related to a file or to the
|
|
operations of the application generally falls under this
|
|
menu: creating things, saving them to disk, printing them,
|
|
and quitting the program itself. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu>:</term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu>:</term>
|
|
<listitem><para>
|
|
This menu lets you decide how Novell Evolution
|
|
should look. Some of the features control the appearance of
|
|
Novell Evolution as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu>:</term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action, such as
|
|
replying to a message, you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu>:</term>
|
|
<listitem><para>
|
|
For all components of Evolution, you can access the
|
|
settings and configuration options in the tools menu. You
|
|
can also find things like filter settings and the Virtual
|
|
Folder editor.</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Search</guimenu>:</term>
|
|
<listitem><para>
|
|
Select menu items here to search for messages, or for
|
|
phrases within a message. You can also see previous searches
|
|
you have made. In addition to the <guimenu>Search</guimenu>
|
|
menu, there is a text entry box in the toolbar that you can
|
|
use to search for messages.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu>:</term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
Novell Evolution manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
</sect2>
|
|
|
|
<sect2 id="basics-mail">
|
|
<title>Introducing Email</title>
|
|
<para>
|
|
Novell Evolution email is like other
|
|
email programs in several ways:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
It can sort and organize your mail in a wide variety of
|
|
ways with folders, searches, and filters.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It can send and receive mail in HTML or as plain text,
|
|
and makes it easy to send and receive multiple file
|
|
attachments.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It supports multiple mail sources, including <link
|
|
linkend="imap">IMAP</link>, <link
|
|
linkend="pop">POP3</link>, and local
|
|
<filename>mbox</filename> or <filename>mh</filename>
|
|
spools and files created by other mail programs.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It lets you guard your privacy with encryption.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
However, Novell Evolution has some
|
|
important differences. First, it's built to handle very large
|
|
amounts of mail. The <link
|
|
linkend="usage-mail-organize-spam">junk mail</link>, message <link
|
|
linkend="usage-mail-organize-filters">filtering</link> and
|
|
<link linkend="usage-mail-organize-search">searching</link>
|
|
functions were built for speed and efficiency on large volumes
|
|
of mail. There's also the <link
|
|
linkend="usage-mail-organize-vfolders">vFolder</link>, an advanced
|
|
organizational feature not found in mainstream mail clients.
|
|
If you get a lot of mail, or if you keep every message you get
|
|
in case you need to refer to it later, you'll find this
|
|
feature especially useful.
|
|
</para>
|
|
<para>
|
|
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
|
|
<figure id="usage-mail-intro-fig">
|
|
<title>Novell Evolution Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure============================== -->
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Message List</guilabel> displays all the emails
|
|
that you have. This includes all your read, unread, and email
|
|
that is flagged to be deleted.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
This is where your email is displayed.
|
|
</para>
|
|
|
|
<para>
|
|
If you find the view pane too small, you can resize
|
|
the pane, enlarge the whole window, or double-click on the
|
|
message in the message list to have it
|
|
open in a new window. To change the sizes of a pane, just click
|
|
and hold on the divider between the two panes. Then you can drag
|
|
it to select the size of the panes.
|
|
|
|
</para>
|
|
|
|
<para>
|
|
Just like with folders, you can right-click on messages in the
|
|
message list and get a menu of possible actions, including moving or deleting them,
|
|
creating filters or vFolders based on them, and marking them as junk mail.
|
|
</para>
|
|
<para>
|
|
Most of the mail-related actions you'll want to perform are
|
|
listed in the <guimenu>Actions</guimenu> menu in the menu bar.
|
|
The most frequently used ones, like
|
|
<guimenuitem>Reply</guimenuitem> and
|
|
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
|
|
the toolbar. Almost all of them are also located in the
|
|
right-click menu and as keyboard shortcuts, which tend to be
|
|
faster once you get the hang of them. You can choose
|
|
whichever way you like best; the idea is that the software
|
|
should work the way you want, rather than making you work the
|
|
way the it does.
|
|
</para>
|
|
|
|
<para>
|
|
For an in-depth guide to the email capabilities of Novell
|
|
Evolution, read <xref linkend="usage-mail"/>.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-calendar">
|
|
<title>Introducing the Calendar</title>
|
|
<para>
|
|
To begin using the calendar, click the
|
|
<guilabel>Calendar</guilabel> button in the shortcut
|
|
bar. By default, the calendar starts showing
|
|
today's schedule on a ruled background. At the upper right,
|
|
there's a monthly calendar you can use to switch days. Below
|
|
that, there's a <guilabel>Task</guilabel> pad, where you can
|
|
keep a list of tasks separate from your calendar appointments.
|
|
|
|
<!-- ============== Figure ============================= -->
|
|
<figure id="usage-calendar-fig">
|
|
<title>Novell Evolution Calendar View</title>
|
|
<screenshot>
|
|
<screeninfo>Novell Evolution Contact Manager Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ============== End of Figure ============================= -->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The appointment list displays all your scheduled appointments.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Task List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
Tasks are distinct from appointments in that they generally
|
|
don't have times associated with them. You can see a larger
|
|
view of your task list by clicking the
|
|
<guilabel>Tasks</guilabel> button in the shortcut bar.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Month Pane</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The month pane is a small view of a calendar month.
|
|
To display additional months, drag the column border to
|
|
the left. You can also select a range of days in the month
|
|
pane to get a custom range of days displayed in the
|
|
appointment list.
|
|
</para>
|
|
|
|
<para>
|
|
For more information about the calendar
|
|
read <xref linkend="usage-calendar"/>.
|
|
</para>
|
|
|
|
</sect2>
|
|
<sect2 id="basics-contacts">
|
|
<title>Introducing the Contacts Tool</title>
|
|
<para>
|
|
The Novell Evolution contacts tool
|
|
can handle all of the functions of an address book, phone
|
|
book, or Rolodex. Of course, it's a lot easier to update
|
|
Evolution than it is to change an actual paper book, in part
|
|
because Evolution can synchronize with
|
|
PalmOS devices and use <link
|
|
linkend="ldap">LDAP</link> directories on a network.
|
|
</para>
|
|
<para>
|
|
Another advantage of the Novell Evolution
|
|
contacts tool is its integration with the rest of the
|
|
application. For example, you can right-click on an email
|
|
address in Evolution mail to create a contact entry instantly.
|
|
</para>
|
|
<para>
|
|
To use the contacts tool, click the
|
|
<guilabel>Contacts</guilabel> button in the shortcut bar. <xref
|
|
linkend="usage-contact-fig"/> shows the address book in all its
|
|
organizational glory. By default, the display shows all
|
|
your contacts in alphabetical order, in a <link
|
|
linkend="minicard">minicard</link> view. You can select
|
|
other views from the <guimenu>View</guimenu> menu, and adjust
|
|
the width of the columns by clicking and dragging the gray
|
|
column dividers.
|
|
</para>
|
|
<para>
|
|
The contacts tool looks like this:
|
|
|
|
<figure id="usage-contact-fig">
|
|
<title>Novell Evolution Contact Interface</title>
|
|
<screenshot>
|
|
<screeninfo>Novell Evolution Contact List Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The largest section of the contacts display shows a list of individual
|
|
contacts. You can also search through the contacts in the same way
|
|
that you search email folders, with the search tool on the
|
|
right side of the toolbar.
|
|
</para>
|
|
|
|
<para>
|
|
For detailed instructions on how to use the address book,
|
|
read <xref linkend="usage-contact"/>.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter> |