f010bd39cf
2001-08-15 Kjartan Maraas <kmaraas@gnome.org> * no/*: Added beginnings of a Norwegian translation. * sgmldocs.make: Forgot to add this. Kinda important. svn path=/trunk/; revision=12070
1448 lines
52 KiB
Plaintext
1448 lines
52 KiB
Plaintext
<!--
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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-->
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<chapter id="usage-mail">
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<title>Using Evolution for Email</title>
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<abstract>
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<title> A Guide to the Evolution Mailer</title>
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<para>
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<application>Evolution</application> email is like other email
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programs in all the ways that matter:
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<itemizedlist>
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<listitem>
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<para>
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It can sort and organize your mail in a wide variety of ways with
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folders, searches, and filters.
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</para>
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</listitem>
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<listitem>
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<para>
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It can send and receive mail in HTML or as plain text, and
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makes it easy to send and recieve multiple file attachments.
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</para>
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</listitem>
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<listitem>
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<para>
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It supports multiple mail sources, including <glossterm
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linkend="imap">IMAP</glossterm>, <glossterm
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linkend="pop">POP3</glossterm>, local
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<systemitem><filename>mbox</filename></systemitem> and
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<systemitem><filename>mh</filename></systemitem> files, and
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even NNTP messages (newsgroups), which aren't technically
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email.
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</para>
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</listitem>
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<listitem>
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<para>
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Lets you enhance your security with encryption.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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However, <application>Evolution</application> has some important
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differences. First, it's built to handle very large amounts of
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mail without slowing down or crashing. Both the <link
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linkend="usage-mail-organize-filters">filtering</link> and <link
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linkend="usage-mail-organize-search">searching</link> functions
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were built for speed and efficiency on gargantuan volumes of
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mail. There's also the <application>Evolution</application>
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<link linkend="usage-mail-organize-vFolders">Virtual
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Folder</link>, an advanced organizational feature not found in
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mainstream mail clients. If you get a lot of mail, or if you keep
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every message you get in case you need to refer to it later,
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you'll find this feature especially useful.
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</para>
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</abstract>
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<sect1 id="usage-mail-getnsend-read">
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<title>Reading Mail</title>
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<para>
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You can start reading email by clicking
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<guibutton>Inbox</guibutton> in the shortcut bar. The first
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time you use <application>Evolution</application>, it will
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start with the <interface>Inbox</interface> open and show you a
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message from Ximian welcoming you to the application.
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</para>
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<para>
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Your <application>Evolution</application>
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<guilabel>Inbox</guilabel> will look something like the one in
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<xref linkend="usage-mail-intro-fig">.
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If you find the <interface>view pane</interface> too small, you can resize
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the pane, enlarge the whole window, or double-click on the
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message in the <interface>message list</interface> to have it
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open in a new window. To change the sizes of a pane, just click
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and hold on the divider between the two panes. Then you can drag
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up and down to select the size of the panes. Just like with
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folders, you can right-click on messages in the message list and
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get a menu of possible actions.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-intro-fig">
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<title>Evolution Mail</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<graphic fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure============================== -->
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<para>
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<inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic>
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<guilabel>Email Viewer</guilabel>
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</para>
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<para>
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This is where your email is displayed.
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</para>
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<para>
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<inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
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<guilabel>Email List</guilabel>
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</para>
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<para>
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The <guilabel>Email List</guilabel> displays all the emails that you
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have. This includes all your read, unread, and email that is flagged
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to be deleted.
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</para>
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<para>
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Most of the mail-related actions you'll want to perform are
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listed in the <guimenu>Message</guimenu> menu in the menu bar.
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The most frequently used ones, like
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<guimenuitem>Reply</guimenuitem> and
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<guimenuitem>Forward</guimenuitem>, also appear as buttons in
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the toolbar. Almost all of them are also located in the
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right-click menu and as keyboard shortcuts, which tend to be
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faster once you get the hang of them. You can choose whichever
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way you like best; the idea is that the software should work the
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way you want, rather than making you work the way the it does.
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<tip id="view-headers">
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<title>Email Headers</title>
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<para>
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To look at the complete headers for email messages, select
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<menuchoice><guimenu>View</guimenu><guisubmenu>Message
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Display</guisubmenu><guimenuitem>Show Full
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Headers</guimenuitem></menuchoice>. To see absolutely every
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bit, choose
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<menuchoice><guimenu>View</guimenu><guisubmenu>Message
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Display</guisubmenu><guimenuitem>Show Email Source
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</guimenuitem></menuchoice>.
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</para>
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</tip>
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</para>
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<sect2 id="usage-mail-listorder">
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<title>Sorting the message list</title>
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<para>
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<application>Evolution</application> helps you work by letting you sort
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your email. To sort by sender, subject, or date, click
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on the bars with those labels at the top of the message
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list. The direction of the arrow next to the label indicates
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the direction of the sort, and if you click again, you'll
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sort them in reverse order. For example, click once on
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<guilabel>Date</guilabel> to sort messages by date from
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oldest to newest. Click again, and
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<application>Evolution</application> sorts the list from
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newest to oldest. You can also right-click on the message
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header bars to get a set of sorting options, and add or
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remove columns from the message list. You can find detailed
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instructions on how to customize your message display
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columns in <xref linkend="usage-mail-organize-columns">.
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</para>
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<para>
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You can also choose a threaded message view. Select
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<menuchoice>
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<guimenu>View</guimenu>
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<guimenuitem>Threaded</guimenuitem>
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</menuchoice>
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to turn the threaded view on or off. When you select this option,
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<application>Evolution</application> groups the replies to a
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message with the original, so you can follow the thread of a
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conversation from one message to the next.
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-delete">
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<title>Deleting Mail</title>
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<para>
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Once you've read your mail, you may want to get rid of
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it.
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To delete a message:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Click the message to select it
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</para>
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</listitem>
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<listitem>
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<para>
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Press delete button or right click on the message and
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choose <guilabel>Delete</guilabel>.
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</para>
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<note>
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<title>Deleted but still here?</title>
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<para>
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When you do this, your message is marked to be
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deleted. Your email is not gone until you have
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expunged it. When you "Expunge" a folder, you remove
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all the mail that you have marked for deletion.
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</para>
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</note>
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</listitem>
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<listitem>
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<para>
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Click
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<menuchoice>
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<guimenu>Actions</guimenu>
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<guimenuitem>Expunge</guimenuitem>
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</menuchoice>
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or press
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<keycombo action="simul">
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<keycap>Ctrl</keycap>
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<keycap>E</keycap>
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</keycombo>
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</para>
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</listitem>
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</orderedlist>
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</para>
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<note>
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<title>Trash is Actually a Virtual Folder?</title>
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<para>
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Your trash bin is actually a Virtual Folder that displays
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all messages you have marked for later deletion. For more
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information about Virtual Folders, see <xref
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linkend="usage-mail-organize-vfolders">. If you choose
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<menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty
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Trash</guimenuitem> </menuchoice> you will expunge
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<emphasis>all</emphasis> your folders.
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</para>
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</note>
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</sect2>
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<sect2 id="usage-mail-getnsend-undelete">
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<title>Undeleting Messages</title>
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<para>
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To undelete a message:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Select a message you have marked for deletion.
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</para>
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</listitem>
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<listitem>
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<para>
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Press <keycombo
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action="simul"><keycap>Ctrl</keycap><keycap>U</keycap>
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</keycombo>
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or choose
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<menuchoice>
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<guimenu>Actions</guimenu>
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<guimenuitem>Undelete</guimenuitem>
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</menuchoice>
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</para>
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<note>
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<title>What does Undelete actually do?</title>
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<para>
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If you have marked a message for deletion, undeleting
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it will unmark it, and the message will be removed
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from the Trash folder. However, it can't bring back
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messages that have been expunged.
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</para>
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</note>
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</listitem>
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</orderedlist>
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</para>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-get">
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<title>Checking Mail</title>
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<para>
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Now that you've had a look around the
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<interface>Inbox</interface>, it's time to check for new mail.
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Click <guibutton>Get Mail</guibutton> in the toolbar to check
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your mail. If you haven't entered any mail settings yet, the
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<interface>setup assistant</interface> will ask you for the
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information it needs to check your email.
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</para>
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<para>
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The assistant will give you several dialog boxes where you configure:
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<itemizedlist>
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<listitem>
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<para>
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your personal information
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</para>
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</listitem>
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<listitem>
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<para>
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your outgoing email server information
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</para>
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</listitem>
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<listitem>
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<para>
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your mail account identity name
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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To check your email, press the <guibutton>Check Mail</guibutton>
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button. If this is your first time checking mail, or you
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haven't asked <application>Evolution</application> to store your
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password, you'll be prompted for the password. Enter your
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password and your email will be downloaded.
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</para>
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<note id="badmailsettings">
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<title>Can't Check Mail?</title>
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<para>
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If you get an error message instead of mail, you probably need to check
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your network settings. To learn how to do that,
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have a look at <xref linkend="config-prefs-mail-network">, or
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ask your system administrator.
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</para>
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</note>
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<sect2 id="usage-mail-getnsend-get-news">
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<title>Using Evolution for News </title>
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<para>
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Newsgroups are so similar to email that there's no reason not
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to read them side by side. If you want to do that, add a
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news source to your configuration (see <xref
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linkend="config-prefs-network-news">). The news server will
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appear as a remote server, and will look quite similar to an
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IMAP folder. When you click <guibutton>Get Mail</guibutton>,
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<application>Evolution</application> will also check for news
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messages.
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-get-attach">
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<title>Attachments and HTML Mail</title>
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<para>
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If someone sends you an <glossterm>attachment</glossterm>,
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a file attached to an email,
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<application>Evolution</application> will display the file
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at the bottom of the message to which it's attached. Text,
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including HTML formatting, will appear as part of the
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message. To minimize download time, and to foil spammers
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who use server information to track their messages, images
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linked from an HTML message <emphasis>not</emphasis>
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display unless you select the
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<menuchoice><guimenu>View</guimenu><guisubmenu>Message
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Display</guisubmenu><guimenuitem>Load Images
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</guimenuitem></menuchoice> option. For other files,
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<application>Evolution</application> will show an icon at
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the end of the message.
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</para>
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<para>
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To Save an Attachment to Disk:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Open up the desired email
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</para>
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</listitem>
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<listitem>
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<para>
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Click on the down arrow at the bottom of the email for the desired
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attachment.
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</para>
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</listitem>
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<listitem>
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<para>
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Select <guibutton>Save to Disk</guibutton>.
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</para>
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</listitem>
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<listitem>
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<para>
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Choose the directory and filename you wish.
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</para>
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</listitem>
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<listitem>
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<para>
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Click <guibutton>OK</guibutton>
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</para>
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</listitem>
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</orderedlist>
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</para>
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<tip id="spaceandbs">
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<title>Reading email with keyboard</title>
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<para>
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You can click the spacebar to page down while you're reading an email,
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and press backspace to page up in an email. This may help to make
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reading your email faster.
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</para>
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</tip>
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<para>
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To Open an Attachment in a Program:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Open the mail message with the attachment you want to read.
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</para>
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</listitem>
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<listitem>
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<para>
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Click the aarrow next the the attachment icon.
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</para>
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</listitem>
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<listitem>
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<para>
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Select the program you'd like to use. It will start up
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and open the document.
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</para>
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</listitem>
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</orderedlist>
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</para>
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<para>
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<application>Evolution</application> can also display
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HTML-formatted mail, complete with graphics. Graphics
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don't load automatically by default, because they can be
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large and take a long time to download. They can also be
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used by spammers to help track who reads their email. So
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having them not load automatically helps protect your
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privacy.
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</para>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-send">
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<title>Writing and Sending Mail</title>
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<para>
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You can start writing a new email message by selecting
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<menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu> <guimenuitem>
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Mail Message</guimenuitem></menuchoice>, or by pressing the
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<guibutton>Compose</guibutton> button in the Inbox toolbar.
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When you do so, the <interface>New Message</interface> window
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will open, as shown in <xref
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linkend="usage-mail-newmsg-fig">.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-newmsg-fig">
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<title>New Message Window</title>
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<screenshot>
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<screeninfo>Evolution Main Window</screeninfo>
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<graphic fileref="figures/newmsg" format="png" srccredit="Aaron Weber">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure=================================== -->
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<para>
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Enter an address in the <guilabel>To:</guilabel> field. If you wish
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enter a subject in the <guilabel>Subject:</guilabel> and a message in
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the big empty box at the bottom of the window. Once you have revised
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your message, press <guibutton>Send</guibutton>.
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</para>
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<sect2 id="usage-mail-getnsend-send-delay">
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<title>Saving Messages for Later</title>
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<para>
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<application>Evolution</application> will send mail immediately unless you tell it to
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do otherwise by selecting <menuchoice>
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<guimenu>File</guimenu> <guimenuitem>Send
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Later</guimenuitem></menuchoice>. This will add your
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messages to the <guilabel>Outbox</guilabel> queue. Then,
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when you press <guibutton>Send</guibutton> in another
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message, or <guibutton>Get Mail</guibutton> in the main
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mail window, all your unsent messages will go out at once.
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You might want to use "Send Later" becuase it gives
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you a chance to change your mind about a message before you send it.
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</para>
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<para>
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To learn more about how you can specify message queue and
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filter behavior, see <xref linkend="config-prefs-mail">.
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</para>
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<para>
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You can also choose to save messages as drafts or as text
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files. Your options are:
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<itemizedlist>
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<listitem><para>
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Choose
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<menuchoice>
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<guimenu>File</guimenu>
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<guimenuitem>Save Draft</guimenuitem>
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</menuchoice>
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to store your messages in the drafts folder for later
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revision.
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</para></listitem>
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<listitem><para>
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If you'd like to have the message sent later, you
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can choose <guimenuitem>Send Later</guimenuitem>. That way,
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the message will be added to the queue, and you can send a
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batch of messages all at once.
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</para></listitem>
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<listitem><para>
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If you prefer to save your message as a text file,
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choose <guimenuitem>Save As</guimenuitem> and then choose a
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file name.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-send-compose">
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<title>Advanced Mail Composition</title>
|
|
<para>
|
|
In the next few sections, you'll see how
|
|
<application>Evolution</application> handles advanced email
|
|
features, including large recipient lists, attachments, and
|
|
forwarding.
|
|
</para>
|
|
<sect3 id="usage-mail-getnsend-send-attach">
|
|
<title>Attachments</title>
|
|
<para>
|
|
To attach a file to your email:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Push the attach button in the composer toolbar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the file you want to attach
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>OK</guibutton>
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
You can drag a file from your desktop into the composer window to
|
|
attach it as well.
|
|
</para>
|
|
<para>
|
|
To hide the display of files you've attached to the
|
|
message, select <menuchoice>
|
|
<guimenu>View</guimenu> <guimenuitem>Hide
|
|
Attachments</guimenuitem> </menuchoice>; to show them
|
|
again, choose <guimenuitem>Show Attachments</guimenuitem>.
|
|
</para>
|
|
<para>
|
|
When you send the message, a copy of the attached file
|
|
will go with it. Be aware that big attachments can take a
|
|
long time to download.
|
|
</para>
|
|
<para>
|
|
When receiving a message that has an attached image,
|
|
<application>Evolution</application> gives you the choice
|
|
whether to view it or not. You can choose to have it
|
|
always shown, load images only if the sender is in your
|
|
addressbook, or never load images.
|
|
</para>
|
|
</sect3>
|
|
|
|
<sect3 id="usage-mail-getnsend-send-to-types">
|
|
<title>Types of Recipients</title>
|
|
<para>
|
|
<application>Evolution</application>, like most email
|
|
programs, recognizes three types of addressee: primary
|
|
recipients, secondary recipients, and hidden ("blind")
|
|
recipients.
|
|
</para>
|
|
<para>
|
|
The simplest way to direct a message is to put the email
|
|
address or addresses in the <guilabel>To:</guilabel>
|
|
field, which denotes primary recipients. To send mail to
|
|
more than one or two people, you can use the the
|
|
<guilabel>Cc:</guilabel> field.
|
|
</para>
|
|
<para>
|
|
Hearkening back to the dark ages when people used
|
|
typewriters and there were no copy machines, "Cc" stands
|
|
for "Carbon Copy." Use it whenever you want to share a
|
|
message you've written to someone else.
|
|
</para>
|
|
<para>
|
|
<guilabel>Bcc:</guilabel> is a little more complex. You
|
|
use it like <guilabel>Cc:</guilabel>, but people on the
|
|
<guilabel>Bcc:</guilabel> list are hidden from the other
|
|
recipients of the message. Use it to send mail to large
|
|
groups of people, especially if they don't know each other
|
|
or if privacy is a concern.
|
|
</para>
|
|
|
|
<example id="ex-mail-cc">
|
|
<title>Using the Cc: field</title>
|
|
<para>
|
|
When Susan sends an email to a client, she puts her
|
|
co-worker, Tim, in the in the
|
|
<guilabel>Cc:</guilabel> field, so that he know
|
|
what's going on. The client can see that Tim also
|
|
received the message, and knows that he can talk to
|
|
Tim about the message as well.
|
|
</para>
|
|
</example>
|
|
|
|
<para>
|
|
|
|
<example id="ex-mail-bcc">
|
|
<title>Using the Bcc: field</title>
|
|
<para>
|
|
Tim is sending an email announcement to all of his
|
|
company's clients, some of whom are in competition
|
|
with each other, and all of whom value their
|
|
privacy. He needs to use the
|
|
<guilabel>Bcc:</guilabel> field here. If he puts
|
|
every address from his address book's "Clients"
|
|
category into the <guilabel>To:</guilabel> or
|
|
<guilabel>Cc:</guilabel> fields, he'll make the
|
|
company's <emphasis>entire</emphasis> client list
|
|
public. But putting his "Clients" addressbook
|
|
into the Bcc: section, that will cause them to be hidden
|
|
from the competition. It seems insignificant, but it can
|
|
make a huge difference in some situations.
|
|
</para>
|
|
</example>
|
|
</para>
|
|
</sect3>
|
|
|
|
<sect3 id="usage-mail-getnsend-send-to">
|
|
<title>Choosing Recipients Quickly</title>
|
|
<para>
|
|
If you have created address cards in the contact manager,
|
|
you can also enter nicknames or other portions of address
|
|
data, and <application>Evolution</application> will offer a
|
|
drop down list of possible address completions from your
|
|
address book. If you enter a name or nickname that can go
|
|
with more than one card, Evolution will open a dialog box to
|
|
ask you which person you meant. Also,
|
|
<application>Evolution</application> will add a domain to
|
|
any unqualified addresses. By default, this is your domain,
|
|
but you can choose which one mail preferences dialog.
|
|
</para>
|
|
<para>
|
|
Alternately, you can click on the
|
|
<guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
|
|
<guibutton>Bcc:</guibutton> buttons to get a list —
|
|
potentially a very long one — of the email addresses
|
|
in your contact manager. Select addresses and click on
|
|
the arrows to move them into the appropriate address
|
|
columns.
|
|
</para>
|
|
<para>
|
|
For more information about using email together with the
|
|
contact manager and the calendar, see <xref
|
|
linkend="usage-contact-automate"> and <xref
|
|
linkend="usage-calendar-apts">.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-reply">
|
|
<title>Replying to Messages</title>
|
|
<para>
|
|
To reply to a message, press the
|
|
<guibutton>Reply:</guibutton> button while it is selected,
|
|
or choose <guimenuitem>Reply to Sender:</guimenuitem> from
|
|
the message's right-click menu. That will open the
|
|
<interface>message composer</interface>. The
|
|
<guilabel>To:</guilabel> and <guilabel>Subject:</guilabel>
|
|
fields will already be filled, although you can alter them
|
|
if you wish. In addition, the full text of the old message
|
|
is inserted into the new message, either grey (for
|
|
HTML display) or with the > character before each line
|
|
(in plain text mode), to indicate that it's part of the
|
|
previous message. People often intersperse their message
|
|
with the quoted material as shown in <xref
|
|
linkend="usage-mail-getnsend-reply-fig">.
|
|
|
|
<!-- note that this figure should have a reply message ready to send,
|
|
with quoted materials and the relevant replies interspersed-->
|
|
<!-- I want to wait for the formatting bugs to be fixed first -->
|
|
<!-- ==============Figure=================================== -->
|
|
<figure id="usage-mail-getnsend-reply-fig">
|
|
<title>Reply Message Window</title>
|
|
<screenshot>
|
|
<screeninfo>Evolution Main Window</screeninfo>
|
|
<graphic fileref="figures/replymsg" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure=================================== -->
|
|
</para>
|
|
<para>
|
|
If you're reading a message with several recipients, you may
|
|
wish to use <guibutton>Reply to All</guibutton> instead of
|
|
<guibutton>Reply</guibutton>. If there are large numbers
|
|
of people in the <guilabel>Cc:</guilabel> or
|
|
<guilabel>To:</guilabel> fields, this can save substantial
|
|
amounts of time.
|
|
<example>
|
|
<title>Using the Reply to All feature</title>
|
|
<para>
|
|
Susan sends an email to a client and sends copies to Tim
|
|
and to an internal company mailing list of co-workers.
|
|
If Tim wants to make a comment for all of them to read,
|
|
he uses <guibutton>Reply to All</guibutton>, but if he
|
|
just wants to tell Susan that he agrees with her, he
|
|
uses <guibutton>Reply</guibutton>. Note that his reply
|
|
will not reach anyone that Susan put on her
|
|
<guilabel>Bcc</guilabel> list, since that list is not
|
|
shared with anyone.
|
|
</para>
|
|
</example>
|
|
</para>
|
|
<para>
|
|
If you're subscribed to a mailing list, and want your reply
|
|
to go just to the list, rather than to the sender, choose
|
|
<guibutton>Reply to List</guibutton> instead of
|
|
<guibutton>Reply</guibutton> or <guibutton>Reply to
|
|
All</guibutton>.
|
|
<note>
|
|
<title>What is a Mailing List?</title>
|
|
<para>
|
|
Mailing Lists are one of the most popular tools for
|
|
group collaboration on the Internet. Here's how they work:
|
|
<simplelist>
|
|
<member>
|
|
Someone sends a message to a single address, like
|
|
<email>evolution@ximian.com</email>.
|
|
</member>
|
|
<member>
|
|
That address belongs to a program that distributes
|
|
the message to a list of recipients.
|
|
</member>
|
|
</simplelist>
|
|
The mail management program lets individuals subscribe
|
|
to or unsubscribe from the list at will, without
|
|
requiring the message writers to remember the addresses
|
|
of every recipient.
|
|
</para>
|
|
<para>
|
|
Mailing list servers can also let network administrators
|
|
control mail flow, list membership, and even moderate
|
|
the content of mailing lists.
|
|
</para>
|
|
</note>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-find">
|
|
<title>Searching and Replacing with the Composer</title>
|
|
<para>
|
|
You are probably familiar with search and replace features
|
|
in any sort of text-editing software, and if you come from
|
|
a Linux or Unix background, you may know what
|
|
<guimenuitem>Find Regex</guimenuitem> does. If you aren't
|
|
among the lucky who already know, here's a quick rundown of
|
|
the automated text searching features that the message
|
|
composer makes available to you.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Find</guimenuitem></term>
|
|
<listitem><para> Enter a word or phrase, and
|
|
<application>Evolution</application> will find it
|
|
in your message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Regex</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Find a regex, also called a
|
|
<glossterm linkend="regular-expression">regular
|
|
expression</glossterm>, in your composer window.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Again</guimenuitem></term>
|
|
<listitem><para>
|
|
Select this item to repeat the last search you performed.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Replace</guimenuitem></term>
|
|
<listitem><para>
|
|
Find a word or phrase, and replace it with
|
|
something else.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
For all of these menu items, you can choose whether or not
|
|
to <guilabel>Search Backwards</guilabel> in the document
|
|
from the point where your cursor is. For all but the
|
|
regular expression search (which doesn't need it), you are
|
|
offered a check box to determine whether the search is to
|
|
be <guilabel>Case Sensitive</guilabel> when it determines
|
|
a match.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-html">
|
|
<title>Embellish your email with HTML</title>
|
|
<para>
|
|
Normally, you can't set text styles or insert pictures in
|
|
emails, which is why you've probably seen people use far
|
|
too many exclamation points for emphasis, or use
|
|
<glossterm linkend="emoticon">emoticons</glossterm> to
|
|
convey their feelings. However, most newer email programs
|
|
can display images and text styles as well as basic
|
|
alignment and paragraph formatting. They do this with
|
|
<glossterm linkend="html">HTML</glossterm>, just like web
|
|
pages do.
|
|
</para>
|
|
<note>
|
|
<title>HTML Mail is not a Default Setting</title>
|
|
<para>
|
|
Some people do not have HTML-capable mail clients, or
|
|
prefer not to receive HTML-enhanced mail because it is
|
|
slower to download and display. <emphasis>Some</emphasis>
|
|
people refer to HTML mail as "the root of all evil" and
|
|
get very angry if you send them HTML mail, which is why
|
|
<application>Evolution</application> sends plain text
|
|
unless you explicitly ask for HTML. To send HTML mail,
|
|
you will need to select <menuchoice>
|
|
<guimenu>Format</guimenu> <guimenuitem>
|
|
HTML</guimenuitem></menuchoice>. Alternately, you can set
|
|
your default mail format preferences in the mail
|
|
configuration dialog. See <xref
|
|
linkend="config-prefs-mail-other"> for more information.
|
|
</para>
|
|
</note>
|
|
<para>
|
|
HTML formatting tools are located in the toolbar just above
|
|
the space where you'll actually compose the message, and
|
|
they also appear in the <guimenu>Insert</guimenu> and
|
|
<guimenu>Format</guimenu> menus.
|
|
</para>
|
|
<para>
|
|
The icons in the toolbar are explained in <glossterm
|
|
linkend="tooltip">tool-tips</glossterm>, which appear when
|
|
you hold your mouse over the buttons. The buttons fall
|
|
into four categories:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Headers and lists</term>
|
|
<listitem>
|
|
<para>
|
|
At the left edge of the toolbar, you can choose
|
|
<guilabel>Normal</guilabel> for a default text style
|
|
or <guilabel>Header 1</guilabel> through
|
|
<guilabel>Header 6</guilabel> for varying sizes of
|
|
header from large (1) to tiny (6). Other styles
|
|
include <guilabel>preformat</guilabel>, to use the HTML
|
|
tag for preformatted blocks of text, and three types
|
|
of <guilabel>List Item</guilabel> for the highly
|
|
organized.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Text style</term>
|
|
<listitem>
|
|
<para>
|
|
Use these buttons to determine the way your letters
|
|
look. If you have text selected, the style will
|
|
apply to the selected text. If you do not have text
|
|
selected, the style will apply to whatever you type
|
|
next. The buttons are:
|
|
<itemizedlist mark="none">
|
|
<listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
|
|
<listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
|
|
<listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
|
|
<listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Alignment</term>
|
|
<listitem>
|
|
<para>
|
|
Located next to the text style buttons, these three
|
|
paragraph icons should be familiar to users of most
|
|
word processing software. The leftmost button will
|
|
make your text aligned to the left, the center
|
|
button, centered, and the right hand button,
|
|
aligned on the right side.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Indentation rules</term>
|
|
<listitem>
|
|
<para>
|
|
The button with the arrow pointing left will reduce
|
|
a paragraph's indentation, and the right arrow will
|
|
increase its indentation.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Color Selection</term>
|
|
<listitem>
|
|
<para>
|
|
At the far right is the color section tool. The
|
|
colored box displays the current text color; to
|
|
choose a new one, click the arrow button just to the
|
|
right. If you have text selected, the color will
|
|
apply to the selected text. If you do not have text
|
|
selected, the color will apply to whatever you type
|
|
next.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
The <guimenu>Insert</guimenu> gives you three opinions which let you
|
|
spruce up your email to make it more interesting:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Link</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Lets you link some text to a website. Use this tool to put hyperlinks in your HTML
|
|
messages. If you don't want special link text, you can just enter the address
|
|
directly, and <application>Evolution</application>
|
|
will recognize it as a link.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Image</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Lets you put an image alongside text.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Rule</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Inserts a horizontal line into the text to help divide two
|
|
sections.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
To add a hyperlink to your HTML message:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select the text you want to link from
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Right click on text and select
|
|
<guimenuitem>Link</guimenuitem>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the address you wish to link to in the
|
|
<guilabel>URL</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>OK</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
To add an image to your HTML message:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Click
|
|
<menuchoice>
|
|
<guimenu>Insert</guimenu>
|
|
<guimenuitem>Image</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>Browse</guibutton>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the image you want
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>OK</guibutton>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>Insert</guibutton>
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
|
|
</para>
|
|
<note>
|
|
<title>A Technical note on HTML Tags</title>
|
|
<para>
|
|
The composer is a <acronym>WYSIWYG</acronym>
|
|
(What You See Is What You Get)
|
|
editor for HTML. That means that if you enter HTML
|
|
directly into the composer— say,
|
|
<markup role="html"><B>Bold Text</B></markup>, the
|
|
the composer will assume you meant exactly that string
|
|
of characters, and not "make this text bold," as an HTML
|
|
composition tool or text editor would.
|
|
</para>
|
|
</note>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-fwd">
|
|
<title>Forwarding Mail</title>
|
|
<para>
|
|
The post office forwards your mail for you when you change
|
|
addresses, and you can forward a letter if it comes to you by mistake.
|
|
The email <guilabel>Forward</guilabel> button
|
|
works in much the same way. It's particularly useful if you
|
|
have received a message and you think someone else would
|
|
like to see it. You can forward a message as an attachment
|
|
to a new message (this is the default) or
|
|
you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
|
|
portion of the message you are sending. Attachment
|
|
forwarding is best if you want to send the full, unaltered
|
|
message on to someone else. Inline forwarding is best if
|
|
you want to send portions of a message, or if you have a
|
|
large number of comments on different sections of the
|
|
message you are forwarding. Remember to note from whom the
|
|
message came, and where, if at all, you have removed or
|
|
altered content.
|
|
</para>
|
|
<para>
|
|
To forward a message you are reading, press
|
|
<guibutton>Forward</guibutton> on the toolbar, or select
|
|
<menuchoice> <guimenu>Message</guimenu>
|
|
<guimenuitem>Forward</guimenuitem> </menuchoice>. If you
|
|
prefer to forward the message <glossterm linkend="inline">inline</glossterm>
|
|
instead of attached, select <menuchoice>
|
|
<guimenu>Message</guimenu> <guimenuitem>Forward
|
|
Inline</guimenuitem> </menuchoice> from the menu. Choose an
|
|
addressee as you would when sending a new message; the
|
|
subject will already be entered, but you can alter it.
|
|
Enter your comments on the message in the
|
|
<interface>composition frame</interface>, and press
|
|
<guibutton>Send</guibutton>.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-ettiquette">
|
|
<title>Seven Tips for Email Courtesy</title>
|
|
<para>
|
|
|
|
<itemizedlist>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send spam or forward chain mail. If you must,
|
|
watch out for hoaxes and urban legends, and make sure
|
|
the message doesn't have multiple layers of
|
|
greater-than signs, (>) indicating multiple layers
|
|
of careless in-line forwarding.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Always begin and close with a salutation. Say "please"
|
|
and "thank you," just like you do in real life. You
|
|
can keep your pleasantries short, but be pleasant!
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING!
|
|
Don't write a whole message in capital letters. It
|
|
hurts people's ears.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Check your spelling and use complete sentences.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send nasty emails (flames). If you get one,
|
|
don't write back.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
When you reply or forward, include just enough of
|
|
the previous message to provide context: not too
|
|
much, not too little.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send <glossterm linkend="spam">spam</glossterm>.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para> Happy mailing! </para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="usage-mail-subscriptions">
|
|
<title>Subscription Management</title>
|
|
<para>
|
|
<application>Evolution</application> lets you handle your
|
|
IMAP and newsgroup subscriptions with the same tool: the
|
|
subscriptions manager.
|
|
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
In the <guilabel>Store</guilabel> section, click on the
|
|
folder to which you wish to subscribe.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>Subscribe</guibutton> to add it to the
|
|
subscribed list.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Close the window.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect1>
|
|
|
|
<sect1 id="encryption">
|
|
<title>Encryption</title>
|
|
<sect2 id="encryption-whatis">
|
|
<title>What is Encryption?</title>
|
|
<para>
|
|
Encryption is an ancient method of keeping information safe
|
|
from prying eyes. <application>Evolution</application> can
|
|
help you keep your private messages secret. To do that, it
|
|
makes use of the external application
|
|
<application>gpg</application>, an implementation of strong
|
|
<!-- <glossterm linkend="public-key-encryption"> --> Public Key
|
|
Encryption <!-- </glossterm> -->.
|
|
</para>
|
|
|
|
<note id="pub-priv">
|
|
<title>Public Key? Private Key? Whats the difference?</title>
|
|
<para>
|
|
GPG uses two keys: public and private. You can give your
|
|
public key to anyone from whom you want to recieve
|
|
encrypted messages, or put it on a public key server so
|
|
that people can look it up before contacting you.
|
|
<emphasis>Never give your private key to anyone,
|
|
ever</emphasis>. Your private key lets you decrypt any
|
|
message encrypted with your public key.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Using encryption takes a bit of forethought. When you send a
|
|
message that is encrypted, you must encrypt it using your
|
|
intended recipient's public key. To <emphasis>get</emphasis>
|
|
an encrypted message, you must make sure that the sender has
|
|
your public key in advance.
|
|
</para>
|
|
|
|
<para>
|
|
You can use encryption in two different ways:
|
|
<simplelist>
|
|
<member>
|
|
Encrypt the entire message, so that nobody but the recipient can read it.
|
|
</member>
|
|
<member>
|
|
Attach an encrypted signature to a plain text message, so
|
|
that the recipient can read the message without decrypting it, and
|
|
only needs decryption to verify the sender's identity.
|
|
</member>
|
|
</simplelist>
|
|
</para>
|
|
|
|
<example>
|
|
<title>Sending an Encrypted Messagee</title>
|
|
<para>
|
|
Kevin wants to send an encrypted message to his friend
|
|
Rachel. He looks up her public key on a general key
|
|
server, and then tells
|
|
<application>Evolution</application> to encrypt the
|
|
message. The message now reads "@#$23ui7yr87#@!48970fsd."
|
|
When the information gets to Rachel, she decrypts it using
|
|
her private key, and it appears as plain text for her to
|
|
read.
|
|
</para>
|
|
</example>
|
|
</sect2>
|
|
|
|
<sect2 id="encryption-keygen">
|
|
<title>Making Encryption Keys</title>
|
|
<para>
|
|
Before you can get or send encrypted mail, you need to
|
|
generate your public and private keys with GPG. Here's how:
|
|
</para>
|
|
<tip>
|
|
<title>GPG Versions</title>
|
|
<para>
|
|
This manual covers version 1.0.6 of GPG. If your version is
|
|
different, this may not be entirely accurate. You may find
|
|
out your version number by typing in: <command>gpg
|
|
--version</command>.
|
|
</para>
|
|
</tip>
|
|
<para>
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a terminal and type <command>gpg --gen-key</command>.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose the default algorythm, "DSA and ElGamal."
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose a key length. The default, 1024 bits, should be
|
|
long enough.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Decide if you want your key to expire automatically, and if so, when.
|
|
</para>
|
|
</listitem>
|
|
|
|
|
|
<listitem>
|
|
<para>
|
|
Enter your name, email address, and any additional
|
|
personal information you think is appropriate. Do not
|
|
falsify this information, because it will be needed to
|
|
verify your identity later on.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Next, enter your passphrase. It does not have to be the
|
|
same as your email password or your login password. In
|
|
fact, it probably shouldn't. Don't forget it. If you lose
|
|
it, your keys will be useless and you will be unable to
|
|
decrypt messages sent to you with those keys.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Now, GPG will generate your keys. This may take awhile,
|
|
so feel free to do something else while it's
|
|
happening. In fact, using your computer for something
|
|
else actually helps to generate better keys, because it
|
|
increases the randomness in the key generation seeds.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
Once the keys are generated, you can view your key information
|
|
by typing <command>gpg --list-keys</command>. You should see
|
|
something similar to this:
|
|
<programlisting>
|
|
/home/you/.gnupg/pubring.gpg
|
|
----------------------------
|
|
pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com>
|
|
sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
|
|
</programlisting>
|
|
</para>
|
|
<para>
|
|
GPG will create one list, or keyring, for your public keys
|
|
and one for your private keys. All the public keys you know
|
|
are stored in the file
|
|
<filename>~/.gnupg/pubring.gpg</filename>. If you want to
|
|
give other people your key, send them that file.
|
|
</para>
|
|
<para>
|
|
If you wish, you can upload your keys to a keyserver. Here's
|
|
how:
|
|
<orderedlist>
|
|
<listitem>
|
|
<para>
|
|
Check your public key ID with <command>gpg
|
|
--list-keys</command>. It will be the string after 1024D on the line
|
|
beginning with "pub." In this example, it's 32j38dk2.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the command <command>gpg --send-keys --keyserver
|
|
wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for
|
|
32j38dk2. You will need your password to do this.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
|
|
<note id="why-keyserver">
|
|
<title>Why Use a Keyserver?</title>
|
|
<para>
|
|
Keyservers store your public keys for you so that your
|
|
friends can decrypt your messages. If you choose not to
|
|
use a keyserver, you can manually send your people public
|
|
key, include it in your signature file, or put it on your
|
|
own web page. However, it's easier to publish them once,
|
|
and then let people download them from the keyserver when
|
|
they want.
|
|
</para>
|
|
</note>
|
|
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-getting-key">
|
|
<title>Getting and Using Public Keys</title>
|
|
<para>
|
|
To encrypt a message to your someone else you'll need to use
|
|
their public key in combination with your private key.
|
|
<application>Evolution</application> does that for you, but
|
|
you still need to get their key and add it to your keyring.
|
|
</para>
|
|
<para>
|
|
To get public keys from a public key server, enter the
|
|
command:
|
|
<command>
|
|
gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
|
|
</command>, substituting "keyid" for your recipient's ID. You
|
|
will need to type in your password, and then their ID will
|
|
automatically be added to your keyring. When you send mail to
|
|
them, <application>Evolution</application> will allow you to
|
|
encrypt your messages.
|
|
</para>
|
|
<para>
|
|
If someone sends you their public key directly, save it as a
|
|
plain text file and enter the command <command>gpg
|
|
filename</command>. This will add it to your keyring.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-evo-integ">
|
|
<title>Setting up Evolution's Encryption</title>
|
|
<para>
|
|
You'll need to open
|
|
<menuchoice>
|
|
<guimenu>Tools</guimenu>
|
|
<guimenuitem>Mail Settings</guimenuitem>
|
|
</menuchoice>
|
|
Once there, select the account with which you'd like to send
|
|
and recieve encrypted mail, and click the
|
|
<guibutton>Edit</guibutton> button. In the
|
|
<guilabel>Security</guilabel> tab is a section labeled
|
|
<guilabel>Pretty Good Privacy</guilabel>. Enter your key ID
|
|
and click <guibutton>OK</guibutton>. Your key is now
|
|
integrated into your identity in
|
|
<application>Evolution</application>.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-sending">
|
|
<title>Sending Encrypted Messages</title>
|
|
<para>
|
|
As you know, you can use encryption to hide the entire
|
|
message, or just to verify your signature. Once you've
|
|
generated your public and private keys, and have the public
|
|
keys of the people to whom you want to send mail, here's what
|
|
to do:
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="sign-msg">
|
|
<title>Signing a Message</title>
|
|
<para>
|
|
To sign a message, choose:
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Sign</guimenuitem>
|
|
</menuchoice>
|
|
. You will be prompted for your PGP password. Once you enter it,
|
|
click <guibutton>OK</guibutton> and your message will be signed.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-msg">
|
|
<title>Encrypting a Message</title>
|
|
<para>
|
|
Encrypting a message is very similar to signing a message.
|
|
Just choose the menu item
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Encrypt</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="unencrypting">
|
|
<title>Unencrypting a Recieved Message</title>
|
|
<para>
|
|
If you get an encrypted message, you will need to decrypt it
|
|
before you read it. Remember, the sender has to have your
|
|
public key before they can send you an encrypted message.
|
|
</para>
|
|
<para>
|
|
When you view the message,
|
|
<application>Evolution</application> will ask you for your
|
|
PGP password. Enter it, and the message will be displayed
|
|
properly.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter>
|