933447b399
2001-08-16 Kjartan Maraas <kmaraas@gnome.org> * C/evolution-C.omf: Place it under <category="GNOME|Applications"/> svn path=/trunk/; revision=12113
770 lines
23 KiB
Plaintext
770 lines
23 KiB
Plaintext
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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<chapter id="usage-mainwindow">
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<title>The Evolution Workspace</title>
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<sect1 id="usage-mainwindow-starting">
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<title>The First Time you Start Evolution</title>
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<para>
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Start <application>Evolution</application> by selecting
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<guimenuitem>Evolution</guimenuitem> from your
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<guimenu>Programs</guimenu> menu, or by typing
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<command>evolution</command> at the command line. The first
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time you run the program, it will create a directory called
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<filename>evolution</filename> in your home directory, where it
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will keep all your <application>Evolution</application>-related
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files. Then, it will offer to help you set up mail accounts and
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import data from other applications.
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</para>
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<para>
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The first screen welcomes you to the assistant. It is estimated that
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configuring your mail will take 2 to 5 minutes and importing mail will
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take 1 to 2 minutes.
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</para>
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<sect2 id="first-step">
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<title>Step 1 of 4</title>
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<para>
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The Identity window is the first of four steps in the
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assistant. The identity step will ask you to enter your basic
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personal information.
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<itemizedlist>
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<listitem>
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<para>
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Full Name — Your full name (Example: John Doe).
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</para>
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</listitem>
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<listitem>
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<para>
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Email Address — Your email address (Example: john@doe.com)
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</para>
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</listitem>
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<listitem>
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<para>
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Organization — The company where you work (optional).
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</para>
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</listitem>
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<listitem>
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<para>
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Signature file — If you'd like to use an email
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<glossterm linkend="signature">signature</glossterm>,
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select your signature file here. Normally, the
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signature will be the contents of the
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<filename>.signature</filename> file in your home
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directory.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="second-step">
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<title>Step 2 of 4</title>
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<para>
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The <guilabel>Recieving Email</guilabel> step lets you configure
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receving email people have sent you.
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<itemizedlist>
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<listitem>
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<para>
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Server Type — There are numerous types of servers which
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<application>Evolution</application> can download your email from:
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<itemizedlist>
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<listitem>
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<para>
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POP — Downloads your email to your hard disk for
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permanent storage.
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</para>
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</listitem>
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<listitem>
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<para>
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IMAPv4 — Keeps the email on your server so you can
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access your email from any computer that supports IMAPv4 and
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have everything be the same.
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</para>
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</listitem>
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<listitem>
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<para>
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Unix mbox spool-format file — Bad description, we're
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getting a better definition shortly.
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</para>
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</listitem>
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<listitem>
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<para>
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Standard Unix mailbox file — Bad description, we're
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getting a better definition shortly.
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</para>
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</listitem>
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<listitem>
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<para>
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Qmail maildir format files — If you download your
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mail using qmail, you'll want to use this.
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</para>
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</listitem>
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<listitem>
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<para>
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None &mdash How do you have None? figure out!
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Email Server — This is the address of the server you're
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downloading from.
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</para>
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</listitem>
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<listitem>
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<para>
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Username — The username that you login to your email. That
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is often the part before the @ in your email.
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</para>
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<para>
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Authentication Type — Chances are you are using
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<guilabel>Password</guilabel>. Ask your administrator for more
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details. You can have <application>Evolution</application> check
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by clicking <guibutton>Check for supported types</guibutton>.
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</para>
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<para>
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Remember Password — If you prefer to not enter your
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password everytime you check email, press this button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="third-step">
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<title>Step 3 or 4</title>
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<para>
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The <guilabel>Sending Email</guilabel> step lets you configure sending
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email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type — There are numerous server types that
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<application>Evolution</application> supports for sending your
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mail.
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<itemizedlist>
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<listitem>
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<para>
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SMTP — Downloads mail into your mailbox file.
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</para>
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</listitem>
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<listitem>
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<para>
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Sendmail — Uses another program to download your mail
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to your mailbox files.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Host — If you chose SMTP, enter the server's name
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or IP address here.
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</para>
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</listitem>
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<listitem>
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<para>
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Server requires authentication — If your server
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requires you to enter a password to send mail, check
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this box.
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</para>
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</listitem>
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<listitem>
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<para>
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Authentication Type — Chances are you are using
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<guilabel>Password</guilabel>. If you're not sure, ask
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your system administrator or ISP, or have
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<application>Evolution</application> check for you by
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clicking <guibutton>Check for supported
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types</guibutton>.
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</para>
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</listitem>
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<listitem>
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<para>
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Username — The account name you use when you login
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to check your email. Normally, this is the part of your
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email address before the '@' character.
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</para>
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</listitem>
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<listitem>
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<para>
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Remember Password — If you prefer to not enter
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your password every time you check email, press this
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button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="fourth-step">
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<title>Step 4 of 4</title>
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<para>
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Chances are, <application>Evolution</application> isn't your first email
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program. You're probably switching from another program and will want
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access to your email from your old program. It's for exactly these
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situations that <application>Evolution</application> includes an import
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feature.
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</para>
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<para>
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<application>Evolution</application> can import the following types of
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files:
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<variablelist>
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<varlistentry>
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<term>VCard (.vcf, gcrd)</term>
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<listitem>
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<para>
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The most common addressbook format.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Outlook Express 4 (.mbx)</term>
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<listitem>
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<para>
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Email file format used by Outlook Express 4.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>MBox (mbox)</term>
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<listitem>
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<para>
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The email box format used by Netscape, Evolution,
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Eudora, and many other email clients.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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<note>
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<title>Outlook 2000</title>
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<para>
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Outlook 2000 uses a proprietary format that
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<application>Evolution</application> cannot import directly.
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To import files from Outlook 2000, you will need to boot to
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Windows, import the files into Mozilla mail, then reboot and
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import from Mozilla. Please see the <xref linkend="evolution-faq">FAQ for more
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information.
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</para>
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</note>
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Ask your system administrator if you aren't sure which you use.
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</para>
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<tip>
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<title>Exporting Files From Evolution</title>
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<para>
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Evolution uses standard file types for all its information,
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so you should have no trouble taking your information
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elsewhere if you want.
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</para>
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<para>
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For mail, that's <filename>mbox</filename>, for calendar,
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<filename>iCal</filename>, and for the address book, vCards
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in a <filename>.db3</filename> database.
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</para>
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</tip>
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</sect2>
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</sect1>
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<sect1 id="ui-intro">
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<title>What's What in Evolution</title>
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<para>
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Now that you've gotten the first-run configuration out of the
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way, you're ready to get down to work. Here's a quick
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explanation of what's going on in your main
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<application>Evolution</application> window.
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</para>
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<figure id="preface-basic-interface">
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<title>The Evolution Main Window</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<graphic srccredit="Kevin Breit" fileref="figures/mainwindow-pic"/>
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</graphic>
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</screenshot>
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</figure>
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<para>
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<inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic>
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<guilabel>Menubar</guilabel>
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</para>
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<para>
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The <guilabel>Menubar</guilabel> gives you access to nearly all the
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features that can be found in <application>Evolution</application>.
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</para>
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<para>
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<inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
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<guilabel>Toolbar</guilabel>
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</para>
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<para>
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The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
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most used features in each component.
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</para>
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<para>
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<inlinegraphic fileref="figures/full-3" format="png"></inlinegraphic>
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<guilabel>Shortcut Bar</guilabel>
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</para>
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<para>
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The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
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components with the click of a click of a button.
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</para>
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<para>
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<inlinegraphic fileref="figures/full-4" format="png"></inlinegraphic>
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<guilabel>Status Bar</guilabel>
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</para>
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<para>
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Periodically, <application>Evolution</application> will need to quietly
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display a message, or tell you the progress of a task. This most
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often happens when you're checking or sending email. These progress
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queues are shown here, in the <guilabel>Status Bar</guilabel>.
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</para>
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<para>
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<inlinegraphic fileref="figures/full-5" format="png"></inlinegraphic>
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<guilabel>Search Bar</guilabel>
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</para>
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<para>
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The <guilabel>Search Bar</guilabel> lets you search through your email
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with precision so you can easily find what you're looking for.
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</para>
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<sect2 id="usage-mainwindow-shortcutbar">
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<title>The Shortcut Bar</title>
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<para>
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<application>Evolution</application>'s most important job is
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to give you access to your information and help you use it
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quickly. One way it does that is through the
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<interface>shortcut bar</interface>, the column on the left
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hand side of the main window. The large buttons with names
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like <guilabel>Inbox</guilabel> and
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<guilabel>Contacts</guilabel> are the shortcuts, and you can
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select different groups of shortcuts by clicking the
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rectangular group buttons.
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</para>
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<para>
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Take a look at the <guilabel>Shortcut Bar</guilabel>
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The shortcut buttons in that category are:
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<variablelist>
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<varlistentry>
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<term> <guibutton>My Evolution</guibutton></term>
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<listitem>
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<para>
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Start your day here. <guilabel>My Evolution</guilabel>
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gives you a quick summary of new or important messages,
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daily appointments and urgent tasks. You can customize
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its appearance and content, and use it to access
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Evolution services.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term> <guibutton>Inbox</guibutton></term>
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<listitem>
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<para>
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Click the <guibutton>Inbox</guibutton> button to start
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reading your mail. Your Inbox is also where you can
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access Evolution's tools to filter, sort, organize, and
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search your mail.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Calendar</guibutton></term>
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<listitem>
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<para>
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The Calendar can store your appointments and To do lists
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for you. Connected to a network, you can use it to keep
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a group of people on schedule and up to date.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Tasks</guibutton></term>
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<listitem>
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<para>
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A full-size view of your calendar's task pad.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Contacts</guibutton></term>
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<listitem>
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<para>
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The Contact Manager holds your addresses, phone numbers,
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and contact information. Like calendar information,
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contact data can be synchronized with hand-held devices
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and shared over a network.
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</para>
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</listitem>
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</varlistentry>
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<!-- NOT IMPLEMENTED YET
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<varlistentry>
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<term> <guibutton>Notes:</guibutton></term>
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<listitem>
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<para> The note pad is your catch-all tool: use it to take
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messages from phone conversations, keep small things
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organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
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you like. This feature is not yet implemented, but will be
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soon. See <xref linkend="usage-notes"> for more
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information.
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</para>
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</listitem>
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</varlistentry>
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-->
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</variablelist>
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</para>
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</sect2>
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<sect2 id="usage-mainwindow-folderbar">
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<title>Folders and The Folder Bar</title>
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<para>
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The <interface>folder bar</interface> is a more comprehensive
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way to view the information you've stored with
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<application>Evolution</application>. It displays all your
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appointments, address cards, and email in a tree that's a lot
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like a <glossterm linkend="filetree">file
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tree</glossterm>— it starts small at the top, and branches
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downwards. On most computers, there will be three or four
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folders at the base. First is the <guilabel>Local</guilabel>
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folder, which holds all the <application>Evolution</application>
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data that's stored on your computer. After that are
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<guilabel>Other Contacts</guilabel>, <glossterm
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linkend="ldap">LDAP</glossterm> contact directories stored on a
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network, followed by any <glossterm
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linkend="imap">IMAP</glossterm> mail folders you may have
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available to you over your network. Lastly, there are
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<guilabel>Virtual Folders</guilabel>, discussed in <xref
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linkend="usage-mail-organize-vfolders">,
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</para>
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<para>
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A typical <guilabel>Local</guilabel> folder contains the following folders:
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<itemizedlist>
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<listitem>
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<para>
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<guilabel>My Evolution</guilabel>, a quick summary to help you do
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your tasks.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Calendar</guilabel>, for appointments and
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event listings.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Contacts</guilabel>, for address cards.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Drafts</guilabel>, for messages you started and didn't finish.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Inbox</guilabel>, for incoming mail.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Outbox</guilabel>, for messages you have written
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but not yet sent. This will be empty unless you use
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<application>Evolution</application> while offline.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Sent</guilabel>, for sent mail.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Trash</guilabel>, a virtual folder view of all
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the messages you have marked for deletion but not yet
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<glossterm linkend="expunge">expunged</glossterm>. Note that
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once you have expunged a message, it
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is permanently deleted.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<tip id="foldertips">
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<title>Navigating without the Folder Bar</title>
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<para>
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You don't need the folder bar or the shortcut bar to move
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around the main window. You can use <keycap>Tab</keycap> to
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switch from one part of the window to another. When you hide the folder
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bar,
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there is a menu on the left side of the window just below the toolbar
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to move about the folder tree, even with the folder and
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shortcut bars hidden.
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</para>
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</tip>
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<para>
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If you get any serious amount of mail, you'll want more folders
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than just your Inbox.
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To create a new folder:
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<orderedlist numeration="arabic">
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<listitem>
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|
<para>
|
|
Select
|
|
<menuchoice> <guimenu>File</guimenu>
|
|
<guisubmenu>New</guisubmenu>
|
|
<guimenuitem>Folder</guimenuitem></menuchoice>
|
|
<keycombo action="simul">
|
|
<keycap>Shift</keycap>
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>E</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the folder type. The available options are.
|
|
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Calendar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Contacts
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Mail
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Mail Storage
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
My Evolution
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Tasks
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
vTrash
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the folder for the new folder to go in.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Subfolders</title>
|
|
<para>
|
|
<application>Evolution</application> can also manage subfolders,
|
|
subfolders are folders inside of folders. This works well if
|
|
you want to try to separate your home folders from your work
|
|
folders, or if you like to keep very organized.
|
|
</para>
|
|
|
|
|
|
|
|
<note>
|
|
<title>Folders Have Limits</title>
|
|
<para>
|
|
Calendars must go in calendar folders, mail in mail
|
|
folders, and contacts in contact folders.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything
|
|
in GNOME, and <application>Evolution</application> is no
|
|
exception. If you right-click on a folder, you'll have a
|
|
menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Open in New Window</guimenuitem>, to see it in a new Evolution window. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
|
|
<listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
|
|
|
|
</itemizedlist>
|
|
</para>
|
|
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
|
|
|
|
<!--
|
|
<tip>
|
|
<title>Context-Sensitive Help</title>
|
|
<para>
|
|
GNOME 2.0 offers context-sensitive help, which means you can
|
|
almost always get help on an item by right-clicking it. If
|
|
you're not sure what something is, or don't know what you can
|
|
do with it, choosing <guimenuitem>Help</guimenuitem> from the
|
|
right-click menu is a good way to find out.
|
|
</para>
|
|
</tip>
|
|
-->
|
|
|
|
<para>
|
|
Any time new information arrives in a mail folder, that folder label
|
|
is displayed in bold text, along with the number of new messages in
|
|
that folder inside of paranthesis.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The <interface>menu bar</interface>'s contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. That means that, depending on the context, menu bar items
|
|
will change. If you're looking at your Inbox, most of the menu
|
|
items will relate to mail; some will relate to other components
|
|
of <application>Evolution</application> and some, especially
|
|
those in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole. The contents of the menu bar are
|
|
described in <xref linkend="menuref">.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu></term>
|
|
|
|
<listitem><para>
|
|
Anything even related to a file or to the operations
|
|
of the application generally falls under this
|
|
menu: creating things, saving them to disk,
|
|
printing them, and quitting the program itself.
|
|
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu></term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu></term>
|
|
<listitem><para>
|
|
This menu lets you decide how <application>Evolution</application>
|
|
should look. Some of the features control the appearance of
|
|
<application>Evolution</application> as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu></term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action — for
|
|
example, replying to a message — you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu></term>
|
|
<listitem><para>
|
|
Tools for configuring, changing, and
|
|
setting up preferences go here. For mail, that means things like
|
|
<guimenuitem>Mail Configuration</guimenuitem> and the
|
|
<guimenuitem>Virtual Folder Editor</guimenuitem>. For the
|
|
<interface>Calendar</interface> and the <interface>Contact
|
|
Manager</interface>, it's color, network, and layout
|
|
configuration.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu></term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
<application>Help Browser</application>
|
|
and read the <application>Evolution</application> manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
Once you've familiarized yourself with the <interface>main
|
|
window</interface> you can start doing things with it. We'll
|
|
start with <guilabel>My Evolution</guilabel>, the summary of
|
|
everything that's going on.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
</chapter>
|
|
|