e232ded38a
2001-07-02 Kevin Breit <battery841@mediaone.net> * C/apx-common-tasks.sgml: Created its own file. * C/usage-mainwindow.sgml: You name it. * C/preface.sgml: Pulled shortcuts from here into its own apx * C/evolution.sgml: Reordered entities svn path=/trunk/; revision=10686
408 lines
14 KiB
Plaintext
408 lines
14 KiB
Plaintext
<!--
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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-->
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<chapter id="usage-mainwindow">
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<title>The Evolution Workspace</title>
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<sect1 id="usage-mainwindow-starting">
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<title>Starting Evolution</title>
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<para>
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Start <application>Evolution</application> by selecting
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<guimenuitem>Evolution</guimenuitem> from your
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<guimenu>Programs</guimenu> menu, or by typing
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<command>evolution</command> at the command line. The first time
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you run the program, it will create a directory called
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<filename>evolution</filename> in your home directory, where it
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will keep all your <application>Evolution</application>-related
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files. At this point, it will also offer to import old messages
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from other mail clients, such as Netscape mail.
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</para>
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</sect1>
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<sect1 id="usage-mainwindow-basics">
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<title>Evolution Basics</title>
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<para>
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After <application>Evolution</application> starts up, you will
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see the <interface>main window</interface>, with the
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<interface>Inbox</interface> open. It should look a lot like the
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picture in <xref linkend="usage-mainwindow-fig">. On the left of
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the <interface>main window</interface> is the <interface>shortcut
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bar</interface>, with several buttons in it. Just underneath the
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title bar is a series of menus in the <interface>menu
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bar</interface>, and below that, the <interface>tool
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bar</interface> with buttons for different functions. The largest
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part of the <interface>main window</interface> is taken up by the
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content view, where your messages are displayed. Above that is
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the message list view, where a summary of your email is displayed.
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If you're running the program for the first time,
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you'll have one message: a welcome from Ximian.
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<!-- ==============Figure=================================== -->
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<figure id="usage-mainwindow-fig">
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<title>Evolution Main Window and Inbox</title>
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<screenshot>
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<screeninfo>Evolution Main Window</screeninfo>
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<graphic fileref="fig/mainwindow-pic" format="png" srccredit="Kevin Breit">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure=================================== -->
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</para>
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<sect2 id="usage-mainwindow-shortcutbar">
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<title>The Shortcut Bar</title>
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<para>
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<application>Evolution</application>'s most important job is
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to give you access to your information and help you use it
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quickly. One way it does that is through the
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<interface>shortcut bar</interface>, the column on the left
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hand side of the main window. The large buttons with names
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like <guilabel>Inbox</guilabel> and
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<guilabel>Contacts</guilabel> are the shortcuts, and you can
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select different groups of shortcuts by clicking the
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rectangular group buttons.
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</para>
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<para>
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Take a look at the <guilabel>Shortcut Bar</guilabel>
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The shortcut buttons in that category are:
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<variablelist>
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<varlistentry>
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<term> <guibutton>My Evolution</guibutton></term>
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<listitem>
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<para>
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Start your day here. <guilabel>My Evolution</guilabel>
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gives you a quick summary of new or important messages,
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daily appointments and urgent tasks. You can customize
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its appearance and content, and use it to access
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Evolution services.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term> <guibutton>Inbox</guibutton></term>
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<listitem>
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<para>
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Click the <guibutton>Inbox</guibutton> button to start
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reading your mail. Your Inbox is also where you can
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access Evolution's tools to filter, sort, organize, and
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search your mail.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Calendar</guibutton></term>
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<listitem>
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<para>
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The Calendar can store your appointments and To do lists
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for you. Connected to a network, you can use it to keep
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a group of people on schedule and up to date.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Tasks</guibutton></term>
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<listitem>
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<para>
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A full-size view of your calendar's task pad.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guibutton>Contacts</guibutton></term>
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<listitem>
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<para>
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The Contact Manager holds your addresses, phone numbers,
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and contact information. Like calendar information,
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contact data can be synchronized with hand-held devices
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and shared over a network.
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</para>
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</listitem>
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</varlistentry>
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<!-- NOT IMPLEMENTED YET
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<varlistentry>
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<term> <guibutton>Notes:</guibutton></term>
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<listitem>
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<para> The note pad is your catch-all tool: use it to take
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messages from phone conversations, keep small things
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organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
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you like. This feature is not yet implemented, but will be
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soon. See <xref linkend="usage-notes"> for more
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information.
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</para>
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</listitem>
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</varlistentry>
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-->
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</variablelist>
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</para>
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</sect2>
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<sect2 id="usage-mainwindow-folderbar">
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<title>Folders and The Folder Bar</title>
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<para>
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The <interface>folder bar</interface> is a more comprehensive
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way to view the information you've stored with
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<application>Evolution</application>. It displays all your
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appointments, address cards, and email in a tree that's a lot
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like a <glossterm linkend="filetree">file
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tree</glossterm>— it starts small at the top, and branches
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downwards. On most computers, there will be three or four
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folders at the base. First is the <guilabel>Local</guilabel>
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folder, which holds all the <application>Evolution</application>
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data that's stored on your computer. After that are
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<guilabel>Other Contacts</guilabel>, <glossterm
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linkend="ldap">LDAP</glossterm> contact directories stored on a
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network, followed by any <glossterm
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linkend="imap">IMAP</glossterm> mail folders you may have
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available to you over your network. Lastly, there are
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<guilabel>Virtual Folders</guilabel>, discussed in <xref
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linkend="usage-mail-organize-vfolders">,
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</para>
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<para>
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A typical <guilabel>Local</guilabel> folder contains the following folders:
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<itemizedlist>
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<listitem>
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<para>
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<guilabel>My Evolution</guilabel>, a quick summary to help you do
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your tasks.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Calendar</guilabel>, for appointments and
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event listings.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Contacts</guilabel>, for address cards.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Drafts</guilabel>, for messages you started and didn't finish.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Inbox</guilabel>, for incoming mail.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Outbox</guilabel>, for messages you have written
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but not yet sent. This will be empty unless you use
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<application>Evolution</application> while offline.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Sent</guilabel>, for sent mail.
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</para>
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</listitem>
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<listitem>
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<para>
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<guilabel>Trash</guilabel>, a virtual folder view of all
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the messages you have marked for deletion but not yet
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<glossterm linkend="expunge">expunged</glossterm>. Note that
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once you have expunged a message, it
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is gone for good.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<tip id="foldertips">
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<title>Navigating without the Folder Bar</title>
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<para>
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You don't need the folder bar or the shortcut bar to move
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around the main window. You can use <keycap>Tab</keycap> to
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switch from one part of the window to another, and the folder
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menu on the right side of the window just below the toolbar
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to move about the folder tree, even with the folder and
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shortcut bars hidden.
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</para>
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</tip>
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<para>
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If you get any serious amount of mail, you'll want more folders
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than just your Inbox. To create a new folder, select
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<menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu>
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<guimenuitem>Folder</guimenuitem></menuchoice>
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<keycombo action="simul">
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<keycap>Shift</keycap>
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<keycap>Ctrl</keycap>
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<keycap>E</keycap>
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</keycombo>. You'll be
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asked where you want to put it, and what kind of folder it
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should be. You can choose from three types:
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<guilabel>Mail</guilabel>, for storing mail,
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<guilabel>Calendar</guilabel> for storing calendars, and
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<guilabel>Contacts</guilabel> for storing contacts.
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</para>
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<sect3 id="subfolders">
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<title>Subfolders</title>
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<para>
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<application>Evolution</application> can also manage subfolders.
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Subfolders are folders inside of folders. This works well if
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you want to try to separate your home folders from your work
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folders.
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</para>
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<note>
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<title>Folders Have Limits</title>
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<para>
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Calendars must go in calendar folders, mail in mail
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folders, and contacts in contact folders.
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</para>
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</note>
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<para>
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Right-clicking will bring up a menu for just about anything
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in GNOME, and <application>Evolution</application> is no
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exception. If you right-click on a folder, you'll have a
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menu with the following options:
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<itemizedlist>
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<listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
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<listitem><para><guimenuitem>Open in New Window</guimenuitem>, to see it in a new Evolution window. </para></listitem>
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<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
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<listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
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<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
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<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
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<listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
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<listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
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<listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
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</itemizedlist>
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</para>
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<para>
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You can also rearrange folders and messages with by dragging and
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dropping them.
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</para>
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<!--
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<tip>
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<title>Context-Sensitive Help</title>
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<para>
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GNOME 2.0 offers context-sensitive help, which means you can
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almost always get help on an item by right-clicking it. If
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you're not sure what something is, or don't know what you can
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do with it, choosing <guimenuitem>Help</guimenuitem> from the
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right-click menu is a good way to find out.
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</para>
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</tip>
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-->
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<para>
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Any time new information arrives in a folder, that folder label
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is displayed in bold text, along with the amount of new messages in
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that folder inside of paranthesis.
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</para>
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</sect3>
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</sect2>
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<sect2 id="usage-mainwindow-menubar">
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<title>The Menu Bar</title>
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<para>
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The <interface>menu bar</interface>'s contents will always
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provide all the possible actions for any given view of your
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data. That means that, depending on the context, menu bar items
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will change. If you're looking at your Inbox, most of the menu
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items will relate to mail; some will relate to other components
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of <application>Evolution</application> and some, especially
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those in the <guimenu>File Menu</guimenu> will relate to the
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application as a whole. The contents of the menu bar are
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described in <xref linkend="menuref">.
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</para>
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<para>
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<variablelist>
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<varlistentry>
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<term> <guimenu>File</guimenu></term>
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<listitem><para>
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Anything even related to a file or to the operations
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of the application generally falls under this
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menu: creating things, saving them to disk,
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printing them, and quitting the program itself.
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</para></listitem>
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</varlistentry>
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<varlistentry>
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<term> <guimenu>Edit</guimenu></term>
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<listitem><para>
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The <guimenu>Edit</guimenu> menu holds
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useful tools that help you edit text and move it around.
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</para></listitem>
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</varlistentry>
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<varlistentry>
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<term> <guimenu>View</guimenu></term>
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<listitem><para>
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This menu lets you decide how <application>Evolution</application>
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should look. Some of the features control the appearance of
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<application>Evolution</application> as a whole, and others
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the way a particular kind of information appears.
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</para></listitem>
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</varlistentry>
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<varlistentry>
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<term> <guimenu>Actions</guimenu></term>
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<listitem><para>
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Holds actions which maybe applied to a message. Normally,
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if there is only one target for the action — for
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example, replying to a message — you can find it in
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the <guimenu>Actions</guimenu> menu.
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</para></listitem>
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</varlistentry>
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<varlistentry>
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<term> <guimenu>Tools</guimenu></term>
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<listitem><para>
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Tools for configuring, changing, and
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setting up preferences go here. For mail, that means things like
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<guimenuitem>Mail Configuration</guimenuitem> and the
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<guimenuitem>Virtual Folder Editor</guimenuitem>. For the
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<interface>Calendar</interface> and the <interface>Contact
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Manager</interface>, it's color, network, and layout
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configuration.
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</para></listitem>
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</varlistentry>
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<varlistentry>
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<term> <guimenu>Help</guimenu></term>
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<listitem><para>
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Select among these items to open the
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<application>Help Browser</application>
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and read the <application>Evolution</application> manual.
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</para></listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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Once you've familiarized yourself with the <interface>main
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window</interface> you can start doing things with it. We'll
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start with your executive summary.
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</para>
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</sect2>
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</sect1>
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</chapter>
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