4eec6cc566
2001-10-29 Aaron Weber <aaron@ximian.com> * C/apx-bugs.sgml: typos, redescribe 1.1 bugs. * C/apx-authors.sgml: Added last few authors, a few more credits, etc. Also changed contact info and URL for evolution. * C/menuref.sgml: did we have only 1 item in the calendar? yes. Also, s/Contact Manager/Addressbook/ * C/usage-calendar.sgml: phrasing. UI. Spelling. Validation. * C/Makefile.am: removed config-encryption and usage-encryption. Stray files. Do not use, ship, etc. All encryption info is in the mail docs. * C/config-sync.sgml: call it the addressbook. added : for <terms> * C/config-prefs.sgml: commented out empty section. * C/figures/print-preview.png: ch. screenshot * C/usage-contact.sgml: address book--> addressbook * C/usage-mail-org.sgml: added "the note below" (duplicate of data in mainwindow.sgml, but so is all the import information. The import process is available in two places, we should document it in two places. Also typos. removed a commented-out section on subscription management-- now in usage-mail and mainwindow. * C/usage-mail.sgml: mdash correction. * C/usage-mainwindow.sgml: replaced — with : * C/apx-gloss.sgml: typo. * C/preface.sgml: gnome-help-browser doesn't understand — svn path=/trunk/; revision=14421
1174 lines
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Plaintext
1174 lines
40 KiB
Plaintext
<!--
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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-->
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<chapter id="usage-mainwindow">
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<title>Getting Started with Ximian Evolution</title>
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<sect1 id="what">
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<title>What is Ximian Evolution, and What Can It Do for Me?</title>
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<para>
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Information is useless unless it's organized and accessible;
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it's hardly even worth the name if you can't look at it and be
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<emphasis>informed</emphasis>. The goal of
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<application>Ximian Evolution</application> is to make the
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tasks of storing, organizing, and retrieving your personal
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information easier, so you can work and communicate with
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others. That is, it's a highly evolved <glossterm
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linkend="groupware">groupware</glossterm> program, an integral
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part of the Internet-connected desktop.
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</para>
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<para>
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In other words, <application>Ximian Evolution</application> is
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a tool to help you get your work done.
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</para>
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<para>
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<application>Ximian Evolution</application> is Free Software. The
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program and its source code are released under the terms of
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the GNU <ulink type="help"
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url="gnome-help:gpl"><citetitle>General Public License
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(GPL)</citetitle></ulink>, and the documentation falls under
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the <ulink type="help" url="gnome-help:fdl"><citetitle>Free
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Documentation License</citetitle></ulink> (FDL). For more
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information about the GPL and the FDL, visit the Free Software
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Foundation's website at <ulink
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url="http://www.fsf.org">http://www.fsf.org</ulink>.
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</para>
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<para>
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<application>Ximian Evolution</application> can help you work in a
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group by handling email, address and other contact
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information, and one or more calendars. It can do that on one
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or several computers, connected directly or over a network,
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for one person or for large groups.
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</para>
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<para>
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With <application>Ximian Evolution</application>, you can
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accomplish your most common daily tasks faster. For example, it
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takes only one or two clicks to enter an appointment or an
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address card sent to you by email, or to send email to a contact
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or appointment. <application>Ximian Evolution</application>
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makes displays faster and more efficient, so searches are faster
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and memory usage is lower. People who get lots of mail will
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appreciate advanced features like <link
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linkend="usage-mail-organize-vFolders"> Virtual Folders</link>,
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which let you save searches as though they were ordinary mail
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folders.
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</para>
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</sect1>
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<sect1 id="usage-mainwindow-starting">
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<title>The First Time you Start Ximian Evolution</title>
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<para>
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To start <application>Ximian Evolution</application>, do either
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of the following:
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<itemizedlist>
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<listitem>
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<para>
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Select <menuchoice><guimenu>Programs</guimenu>
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<guimenuitem>Evolution</guimenuitem> </menuchoice> from your
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menu panel.
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</para>
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</listitem>
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<listitem>
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<para>
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Type <command>evolution</command> at the command line.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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The first time you run the program, it will create a directory
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called <filename>evolution</filename> in your home directory,
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where it will store all of its local data. Then, it will open a
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first-run assistant to help you set up mail accounts and import
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data from other applications.
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</para>
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<para>
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Using the first-run assistant will take approximately two to
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five minutes.
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</para>
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<sect2 id="first-step">
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<title>Defining Your Identity</title>
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<para>
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The Identity window is the first of four steps in the
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assistant. The identity step will ask you to enter your basic
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personal information. You can define multiple identities
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later on with the <menuchoice><guimenu>Tools</guimenu>
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<guimenuitem>Mail Settings</guimenuitem></menuchoice> tool.
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<itemizedlist>
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<listitem>
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<para>
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Full Name: Your full name (Example: John Doe).
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</para>
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</listitem>
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<listitem>
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<para>
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Email Address: Your email address (Example: john@doe.com)
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</para>
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</listitem>
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<listitem>
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<para>
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Organization: The company where you work (optional).
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</para>
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</listitem>
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<listitem>
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<para>
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Signature file: If you'd like to use an email
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<glossterm linkend="signature">signature</glossterm>,
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select your signature file here. Normally, the
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signature will be the contents of the
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<filename>.signature</filename> file in your home
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directory.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="second-step">
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<title>Recieving Email</title>
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<para>
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The <guilabel>Recieving Email</guilabel> step lets you configure
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receving email people have sent you.
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<itemizedlist>
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<listitem>
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<para>
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Server Type: There are numerous types of servers
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from which <application>Ximian Evolution</application>
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can fetch your mail. Ask your system administrator if
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you're not sure which of the following are available to
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you:
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<itemizedlist>
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<listitem>
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<para>
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POP: Downloads your email to your hard disk for
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permanent storage.
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</para>
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</listitem>
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<listitem>
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<para>
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IMAP: Keeps the email on your server so you
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can access your email from multiple systems.
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</para>
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</listitem>
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<listitem>
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<para>
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Unix mail spool file: If you run a mail
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server on your desktop computer, choose this
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option.
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</para>
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</listitem>
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<listitem>
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<para>
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Standard Unix .mbox file: If you want
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<application>Ximian Evolution</application> to
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read mail from a specific file, or if you download
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mail with another application, choose this option.
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</para>
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</listitem>
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<listitem>
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<para>
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Qmail maildir format files: If you download your
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mail using qmail, you'll want to use this.
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</para>
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</listitem>
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<listitem>
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<para>
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None: Select this if you do not plan to
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check mail with this account.
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</para>
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</listitem>
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</itemizedlist>
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<note id="imap-note-one">
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<title>What's an IMAP Namespace?</title>
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<para>
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For IMAP mail servers, your sysadmin may provide
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you with a specific namespace, the path on the
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IMAP server where you check for mail. If you
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check your IMAP mail and your folder list includes
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files that don't look like mail folders, you
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probably need to change your mail
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namespace. Typical values are "mail" and "Mail."
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If you prefer, you can choose to subscribe to
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individual mail folders one at a time. For more
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information about how to use IMAP mail, see <xref
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linkend="usage-mail-subscriptions">.
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</para>
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</note>
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</para>
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</listitem>
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<listitem>
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<para>
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Email Server: This is the address of the server you're
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downloading from.
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</para>
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</listitem>
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<listitem>
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<para>
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Username: The username that you login to your email. That
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is often the part before the @ in your email.
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</para>
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<para>
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Authentication Type: Chances are you are using
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<guilabel>Password</guilabel>. Ask your administrator
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for more details. You can have <application>Ximian
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Evolution</application> make sure you've chosen
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correctly by clicking <guibutton>Check for supported
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types</guibutton>.
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</para>
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<para>
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Remember Password: If you prefer to not enter your
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password every time you check email, press this button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<tip id="exchange-info">
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<title>Can Ximian Evolution Talk to Exchange?</title>
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<para>
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<application>Ximian Evolution</application> can work with the
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<application>Microsoft Exchange</application> server over
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standard protocols such as POP or IMAP. Check with your
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system administrator to see if you can get POP or IMAP
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access to your email server.
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</para>
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</tip>
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</sect2>
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<sect2 id="third-step">
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<title>Sending Email</title>
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<para>
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The <guilabel>Sending Email</guilabel> step lets you configure sending
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email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type: There are numerous server types that
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<application>Ximian Evolution</application> supports for sending your
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mail.
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<itemizedlist>
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<listitem>
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<para>
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SMTP: Downloads mail into your mailbox file.
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</para>
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</listitem>
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<listitem>
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<para>
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Sendmail: Uses another program to download your mail
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to your mailbox files.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Host: If you chose SMTP, enter the server's name
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or IP address here.
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</para>
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</listitem>
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<listitem>
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<para>
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Server requires authentication: If your server
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requires you to enter a password to send mail, check
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this box.
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</para>
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</listitem>
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<listitem>
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<para>
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Authentication Type: Chances are you are using
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<guilabel>Password</guilabel>. If you're not sure, ask
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your system administrator or ISP, or have
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<application>Ximian Evolution</application> check for you by
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clicking <guibutton>Check for supported
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types</guibutton>.
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</para>
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</listitem>
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<listitem>
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<para>
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Username: The account name you use when you login
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to check your email. Normally, this is the part of your
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email address before the '@' character.
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</para>
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</listitem>
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<listitem>
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<para>
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Remember Password: If you prefer to not enter
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your password every time you check email, press this
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button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="fourth-step">
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<title>Importing Mail (Optional)</title>
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<para>
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If <application>Ximian Evolution</application> finds mail or
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address files from another application, it will offer to
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import them. If you're not sure which file format your mail
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program uses, ask your system administrator. If you want, you
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can skip this step and return to it at a later time by
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selecting
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<menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.
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</para>
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<para>
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<application>Ximian Evolution</application> can import the following types of
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files:
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<variablelist>
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<varlistentry>
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<term>VCard (.vcf, gcrd):</term>
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<listitem>
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<para>
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The addressbook format used by the GNOME, KDE, and
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many other contact management applications. You
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should be able to export to VCard format from any
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address book application.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Microsoft Outlook Express 4 (.mbx):</term>
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<listitem>
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<para>
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Email file format used by Microsoft Outlook Express
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4. For other versions of Microsoft Outlook and Outlook Express, see
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the workaround described in the note below.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>MBox (mbox):</term>
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<listitem>
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<para>
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The email box format used by Mozilla, Netscape,
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Ximian Evolution, Eudora, and many other email clients.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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<note>
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<title>Microsoft Outlook and Outlook Express Users</title>
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<para>
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Microsoft Outlook, and versions of Outlook Express after
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version 4, use proprietary formats that <application>Ximian
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Evolution</application> cannot read or import. For contacts,
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you may have to email them to yourself and import them that
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way. For email, there is a simpler workaround:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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While using Windows, import the files into Mozilla Mail (or
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another mailer, such as Netscape or Eudora, that uses the
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standard mbox format).
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</para>
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</listitem>
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<listitem>
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<para>
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Copy the files to the system or partition you use for
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<application>Ximian Evolution</application>.
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</para>
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</listitem>
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<listitem>
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<para>
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Use the <application>Ximian Evolution</application> import
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tool to import the files. There's more information about
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why this works, and how, at the Ximian support website.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</note>
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<note>
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<title>Netscape Users</title>
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<para>
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Before importing mail from Netscape, make sure you select
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<menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
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Folders</guimenuitem></menuchoice>. If you don't,
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<application>Ximian Evolution</application> will import and undelete
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the messages in your Trash folders.
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</para>
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</note>
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</para>
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<tip>
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<title>Exporting Files From Ximian Evolution</title>
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<para>
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Ximian Evolution uses standard file types for all its information,
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so you should have no trouble taking your information
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elsewhere if you want.
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</para>
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<para>
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For mail, that's <filename>mbox</filename>, for calendar,
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<filename>iCal</filename>, and for the address book, vCards
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in a <filename>.db3</filename> database.
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</para>
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</tip>
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</sect2>
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</sect1>
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<sect1 id="ui-intro">
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<title>What's What in Ximian Evolution</title>
|
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<para>
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Now that you've gotten the first-run configuration out of the
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way, you're ready to get down to work. Here's a quick
|
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explanation of what's going on in your main
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<application>Ximian Evolution</application> window.
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</para>
|
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<figure id="preface-basic-interface">
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<title>The Ximian Evolution Main Window</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<mediaobject><imageobject><imagedata
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fileref="figures/mainwindow-pic" format="png" srccredit="Kevin
|
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Breit"> </imageobject></mediaobject>
|
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</screenshot>
|
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</figure>
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|
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="png"></imageobject></inlinemediaobject>
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<guilabel>Menubar</guilabel>
|
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</para>
|
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|
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<para>
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The <guilabel>Menubar</guilabel> gives you access to nearly all the
|
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features that can be found in <application>Ximian Evolution</application>.
|
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</para>
|
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|
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
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<guilabel>Toolbar</guilabel>
|
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</para>
|
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|
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<para>
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The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
|
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most used features in each component.
|
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</para>
|
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|
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<para>
|
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
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<guilabel>Shortcut Bar</guilabel>
|
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</para>
|
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|
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<para>
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The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
|
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components with the click of a click of a button.
|
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</para>
|
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|
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<para>
|
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="png"></imageobject></inlinemediaobject>
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<guilabel>Status Bar</guilabel>
|
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</para>
|
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|
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<para>
|
|
Periodically, <application>Ximian Evolution</application> will need to quietly
|
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display a message, or tell you the progress of a task. This most
|
|
often happens when you're checking or sending email. These progress
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queues are shown here, in the <guilabel>Status Bar</guilabel>.
|
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</para>
|
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|
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<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="png"></imageobject></inlinemediaobject>
|
|
<guilabel>Search Tool</guilabel>
|
|
</para>
|
|
|
|
<para>
|
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The <guilabel>Search Tool</guilabel> lets you search through your email
|
|
with precision so you can easily find what you're looking for.
|
|
</para>
|
|
|
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|
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<sect2 id="usage-mainwindow-shortcutbar">
|
|
<title>The Shortcut Bar</title>
|
|
<para>
|
|
<application>Ximian Evolution</application>'s most important job is
|
|
to give you access to your information and help you use it
|
|
quickly. One way it does that is through the
|
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<interface>shortcut bar</interface>, the column on the left
|
|
hand side of the main window. The large buttons with names
|
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like <guilabel>Inbox</guilabel> and
|
|
<guilabel>Contacts</guilabel> are the shortcuts, and you can
|
|
select different groups of shortcuts by clicking the
|
|
rectangular group buttons.
|
|
</para>
|
|
<para>
|
|
Take a look at the <guilabel>Shortcut Bar</guilabel>
|
|
The shortcut buttons in that category are:
|
|
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guibutton>Summary</guibutton>:</term>
|
|
<listitem>
|
|
<para>
|
|
Start your day here. The Ximian Evolution
|
|
<guilabel>Summary</guilabel> gives you a quick
|
|
summary of new or important messages, daily
|
|
appointments and urgent tasks. You can customize
|
|
its appearance and content, and use it to access
|
|
Ximian Evolution services.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guibutton>Inbox</guibutton>:</term>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Inbox</guibutton> button to start
|
|
reading your mail. Your Inbox is also where you can
|
|
access Ximian Evolution's tools to filter, sort, organize, and
|
|
search your mail.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guibutton>Calendar</guibutton>:</term>
|
|
<listitem>
|
|
<para>
|
|
The Calendar can store your appointments and task lists
|
|
for you. Connected to a network, you can use it to keep
|
|
a group of people on schedule and up to date.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guibutton>Tasks</guibutton>:</term>
|
|
<listitem>
|
|
<para>
|
|
A full-size view of your calendar's task pad.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guibutton>Contacts</guibutton>:</term>
|
|
<listitem>
|
|
<para>
|
|
The Addressbook holds contacts, with address, phone, and
|
|
other personal information. Like calendar information,
|
|
contact data can be synchronized with hand-held devices
|
|
and shared over a network.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<!-- NOT IMPLEMENTED YET
|
|
|
|
|
|
<varlistentry>
|
|
<term> <guibutton>Notes:</guibutton></term>
|
|
<listitem>
|
|
<para> The note pad is your catch-all tool: use it to take
|
|
messages from phone conversations, keep small things
|
|
organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
|
|
you like. This feature is not yet implemented, but will be
|
|
soon. See <xref linkend="usage-notes"> for more
|
|
information.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
-->
|
|
|
|
</variablelist>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="usage-mainwindow-folderbar">
|
|
<title>Folders and The Folder Bar</title>
|
|
<para>
|
|
The <interface>folder bar</interface> is a more comprehensive
|
|
way to view the information you've stored with
|
|
<application>Ximian Evolution</application>. It displays all your
|
|
appointments, address cards, and email in a tree that's a lot
|
|
like a <glossterm linkend="filetree">file
|
|
tree</glossterm>-- it starts small at the top, and branches
|
|
downwards. On most computers, there will be three or four
|
|
folders at the base. First, of course, is the
|
|
<guilabel>Summary</guilabel>, a customizable summary of your
|
|
information. Below that are your <guilabel>Local
|
|
Folders</guilabel>, which hold all the
|
|
<application>Ximian Evolution</application> data that's stored on your
|
|
computer. After that are your network servers: <glossterm
|
|
linkend="ldap">LDAP</glossterm> servers that host shared contact
|
|
directories, and <glossterm linkend="imap">IMAP</glossterm> mail
|
|
folders to which you subscribe. Lastly, there are
|
|
<guilabel>vFolders</guilabel>, or virtual folders, discussed in
|
|
<xref linkend="usage-mail-organize-vfolders">,
|
|
</para>
|
|
<para>
|
|
|
|
A typical <guilabel>Local</guilabel> folder contains the following folders:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Calendar</guilabel>, for appointments and
|
|
event listings.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Contacts</guilabel>, for address cards.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Drafts</guilabel>, for messages you started and didn't finish.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Inbox</guilabel>, for incoming mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Outbox</guilabel>, for messages you have written
|
|
but not yet sent. This will be empty unless you use
|
|
<application>Ximian Evolution</application> while offline.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Sent</guilabel>, for sent mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Trash</guilabel>, a vFolder view of all the
|
|
messages you have marked for deletion but not yet
|
|
<glossterm linkend="expunge">expunged</glossterm>.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
<tip id="foldertips">
|
|
<title>Navigating without the Folder Bar or the Shortcut Bar</title>
|
|
<para>
|
|
You don't need the folder bar or the shortcut bar to move
|
|
around the main window. You can use the <keycap>Tab</keycap>
|
|
key to switch from one part of the window to another. When
|
|
you hide the folder bar, there is a menu on the left side of
|
|
the window just below the toolbar to move about the folder
|
|
tree, even with the folder and shortcut bars hidden.
|
|
</para>
|
|
</tip>
|
|
|
|
<para>
|
|
If you get large volumes of mail, you'll want more folders than
|
|
just your Inbox. To create a new folder:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice> <guimenu>File</guimenu>
|
|
<guisubmenu>New</guisubmenu>
|
|
<guimenuitem>Folder</guimenuitem></menuchoice>
|
|
<keycombo action="simul">
|
|
<keycap>Shift</keycap>
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>E</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the folder type. The available options are.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Calendar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Contacts
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Mail
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Tasks
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose the location of the new folder.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Subfolders</title>
|
|
<para>
|
|
<application>Ximian Evolution</application> lets you nest folders
|
|
inside of each other, so that you can have a detailed
|
|
organizational system.
|
|
</para>
|
|
|
|
<note>
|
|
<title>Folders Have Limits</title>
|
|
<para>
|
|
Calendars must go in calendar folders, mail in mail
|
|
folders, and contacts in contact folders.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything in
|
|
<application>Ximian Evolution</application>. If you right-click on a
|
|
folder, you'll have a menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
|
|
<listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
<para>
|
|
Any time new mail arrives in a mail folder, that folder
|
|
label is displayed in bold text, along with the number of
|
|
new messages in that folder.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The <interface>menu bar</interface>'s contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. If you're looking at your Inbox, most of the menu items
|
|
will relate to mail; some will relate to other components of
|
|
<application>Ximian Evolution</application> and some, especially those
|
|
in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu>:</term>
|
|
|
|
<listitem><para> Anything related to a file or to the
|
|
operations of the application generally falls under this
|
|
menu: creating things, saving them to disk, printing them,
|
|
and quitting the program itself. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu>:</term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu>:</term>
|
|
<listitem><para>
|
|
This menu lets you decide how <application>Ximian Evolution</application>
|
|
should look. Some of the features control the appearance of
|
|
<application>Ximian Evolution</application> as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu>:</term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action -- for
|
|
example, replying to a message -- you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu>:</term>
|
|
<listitem><para>
|
|
Tools for configuring, changing, and
|
|
setting up preferences go here. For mail, that means things like
|
|
<guimenuitem>Mail Configuration</guimenuitem> and the
|
|
<guimenuitem>Virtual Folder Editor</guimenuitem>. For the
|
|
<interface>Calendar</interface> and the <interface>Contact
|
|
Manager</interface>, it's color, network, and layout
|
|
configuration.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu>:</term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
<application>Help Browser</application>
|
|
and read the <application>Ximian Evolution</application> manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
Once you've familiarized yourself with the <interface>main
|
|
window</interface> you can start doing things with it. We'll
|
|
start with the <guilabel>Summary</guilabel>, which provides a
|
|
quick overview of your <application>Ximian
|
|
Evolution</application> information.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-summary">
|
|
<title>Introducing the Summary</title>
|
|
<para>
|
|
The Ximian Evolution Summary provides you with a quick
|
|
run-down of important information: your appointments for a
|
|
given day, how much new mail you have, headlines from
|
|
selected news services, and so forth. To see the Summary,
|
|
click on the <guibutton>Summary</guibutton> button in the
|
|
shortcut bar, or select the <guilabel>Summary</guilabel>
|
|
folder in the folder bar.
|
|
</para>
|
|
|
|
<para>
|
|
<figure>
|
|
<title>The Evolution Summary</title>
|
|
|
|
<screenshot>
|
|
<graphic format="png" fileref="figures/summary" srccredit="Kevin Breit">
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="png"></imageobject></inlinemediaobject> <guilabel>Weather Summary</guilabel>
|
|
</para>
|
|
<para>
|
|
Shows you the latest weather updates from hundreds of cities around the world.
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject> <guilabel>News Feeds</guilabel>
|
|
</para>
|
|
<para>
|
|
Displays up to the minute news from your favorite websites.
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject> <guilabel>Mail Summary</guilabel>
|
|
</para>
|
|
<para>
|
|
Shows you how many email messages you have in your selected folders, waiting to be read.
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="png"></imageobject></inlinemediaobject> <guilabel>Calendar Summary</guilabel>
|
|
</para>
|
|
<para>
|
|
Shows you your calendar.
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="png"></imageobject></inlinemediaobject> <guilabel>Tasks</guilabel>
|
|
</para>
|
|
<para>
|
|
Shows your pending tasks
|
|
</para>
|
|
|
|
|
|
<para>
|
|
To add additional services to your Summary, or to edit the
|
|
existing services, select
|
|
<menuchoice>
|
|
<guimenu>Tools</guimenu>
|
|
<guimenuitem>Summary Settings</guimenuitem>
|
|
</menuchoice>.
|
|
</para>
|
|
|
|
</sect2>
|
|
|
|
<sect2 id="basics-mail">
|
|
<title>Introducing Email</title>
|
|
<para>
|
|
<application>Ximian Evolution</application> email is like other
|
|
email programs in several ways:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
It can sort and organize your mail in a wide variety of
|
|
ways with folders, searches, and filters.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It can send and receive mail in HTML or as plain text,
|
|
and makes it easy to send and recieve multiple file
|
|
attachments.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It supports multiple mail sources, including <glossterm
|
|
linkend="imap">IMAP</glossterm>, <glossterm
|
|
linkend="pop">POP3</glossterm>, local
|
|
<filename>mbox</filename> and <filename>mh</filename>
|
|
spools and files created by other mail programs.
|
|
|
|
<!-- NOT FOR 1.0, but maybe later
|
|
and even NNTP messages (newsgroups), which aren't
|
|
technically email.
|
|
-->
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It lets you guard your privacy with encryption.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
However, <application>Ximian Evolution</application> has some
|
|
important differences. First, it's built to handle very large
|
|
amounts of mail. Both the <link
|
|
linkend="usage-mail-organize-filters">filtering</link> and
|
|
<link linkend="usage-mail-organize-search">searching</link>
|
|
functions were built for speed and efficiency on large volumes
|
|
of mail. There's also the <application>Ximian Evolution</application>
|
|
<link linkend="usage-mail-organize-vFolders">vFolder</link>,
|
|
an advanced organizational feature not found in mainstream
|
|
mail clients. If you get a lot of mail, or if you keep every
|
|
message you get in case you need to refer to it later, you'll
|
|
find this feature especially useful.
|
|
</para>
|
|
<para>
|
|
Here's what the mailer looks like:
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
|
|
<figure id="usage-mail-intro-fig">
|
|
<title>Ximian Evolution Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure============================== -->
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Email
|
|
Viewer</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
This is where your email is displayed.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Message List</guilabel> displays all the emails
|
|
that you have. This includes all your read, unread, and email
|
|
that is flagged to be deleted.
|
|
</para>
|
|
|
|
<para>
|
|
If you find the <interface>view pane</interface> too small, you can resize
|
|
the pane, enlarge the whole window, or double-click on the
|
|
message in the <interface>message list</interface> to have it
|
|
open in a new window. To change the sizes of a pane, just click
|
|
and hold on the divider between the two panes. Then you can drag
|
|
up and down to select the size of the panes.
|
|
|
|
</para>
|
|
<para> Just like with folders, you can right-click on messages in the
|
|
message list and get a menu of possible actions: you can move,
|
|
delete, or undelete them, and create filters or vFolders based
|
|
on them.
|
|
</para>
|
|
<para>
|
|
Most of the mail-related actions you'll want to perform are
|
|
listed in the <guimenu>Message</guimenu> menu in the menu bar.
|
|
The most frequently used ones, like
|
|
<guimenuitem>Reply</guimenuitem> and
|
|
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
|
|
the toolbar. Almost all of them are also located in the
|
|
right-click menu and as keyboard shortcuts, which tend to be
|
|
faster once you get the hang of them. You can choose
|
|
whichever way you like best; the idea is that the software
|
|
should work the way you want, rather than making you work the
|
|
way the it does.
|
|
</para>
|
|
|
|
<para>
|
|
For an in-depth guide to the email capabilities of Ximian
|
|
Evolution, read <xref linkend="usage-mail">.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-calendar">
|
|
<title>Introducing the Calendar</title>
|
|
<para>
|
|
To begin using the calendar, select
|
|
<guibutton>Calendar</guibutton> from the <interface>shortcut
|
|
bar</interface>. By default, the calendar starts showing
|
|
today's schedule on a ruled background. At the upper right,
|
|
there's a monthly calendar you can use to switch days. Below
|
|
that, there's a <guilabel>Task</guilabel> pad, where you can
|
|
keep a list of tasks separate from your calendar appointments.
|
|
The day view in the calendar looks like this:
|
|
|
|
<!-- ============== Figure ============================= -->
|
|
<figure id="usage-calendar-fig">
|
|
<title>Ximian Evolution Calendar View</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/calendar" format="png" srccredit="Aaron Weber">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ============== End of Figure ============================= -->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Appointment
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Appointment List</guilabel> is responsible for showing you all of
|
|
your scheduled appointments, whether they are all day appointments or simply one time
|
|
appointments that last a half an hour.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
|
|
<guilabel>Task List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Task List</guilabel> compliments the
|
|
<guilabel>Appointment List </guilabel> as it keeps track of
|
|
tasks which don't have a time associated with them. Tasks can
|
|
have complex notes associated with them, and you can also note
|
|
their completeness on a percentage scale.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
|
|
<guilabel>Calendar Window</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Calendar Window</guilabel> has a graphical representation of
|
|
the calendar, so you can select what days to view in the <guilabel>Appointment
|
|
List</guilabel>.
|
|
</para>
|
|
|
|
<para>
|
|
For more information about the calendar
|
|
read <xref linkend="usage-calendar">.
|
|
</para>
|
|
|
|
</sect2>
|
|
<sect2 id="basics-contacts">
|
|
<title>Introducing the Address Book</title>
|
|
<para>
|
|
The <application>Ximian Evolution</application> address book
|
|
can handle all of the functions of an address book, phone
|
|
book, or Rolodex. Of course, it's a lot easier to update
|
|
<application>Ximian Evolution</application> than it is to
|
|
change an actual paper book. <application>Ximian
|
|
Evolution</application> also allows easy synchronization with
|
|
hand-held devices and functions with <glossterm
|
|
linkend="ldap">LDAP</glossterm> directories on a network.
|
|
</para>
|
|
<para>
|
|
Another advantage of the <application>Ximian Evolution</application>
|
|
address book is its integration with the rest of the
|
|
application. For example, you can create an address card from
|
|
an email just by right-clicking on the sender's email address.
|
|
</para>
|
|
<para>
|
|
To open your address book, click on
|
|
<guibutton>Contacts</guibutton> in the shortcut bar, or select
|
|
one of your contacts folders from the folder bar. <xref
|
|
linkend="usage-contact-fig"> shows the address book in all its
|
|
organizational glory. By default, the address book shows all
|
|
your cards in alphabetical order, in a <glossterm
|
|
linkend="minicard">minicard</glossterm> view. You can select
|
|
other views from the <guimenu>View</guimenu> menu, and adjust
|
|
the width of the columns by clicking and dragging the grey
|
|
column dividers.
|
|
</para>
|
|
<para>
|
|
The address book looks like this:
|
|
|
|
<figure id="usage-contact-fig">
|
|
<title>Ximian Evolution Contact Interface</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact List Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/contact" format="png" srccredit="Kevin Breit">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Contact
|
|
List</guilabel>
|
|
</para>
|
|
<para>
|
|
The <guilabel>Contact List</guilabel> lists your contacts.
|
|
</para>
|
|
<para>
|
|
For detailed instructions on how to use the address book,
|
|
read <xref linkend="usage-contact">.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter> |