1003 lines
34 KiB
XML
1003 lines
34 KiB
XML
<chapter id="usage-exchange">
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<title>The Ximian Connector for Microsoft Exchange</title>
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<para>
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The Ximian Connector for Microsoft Exchange allows Ximian
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Evolution clients to access accounts on Microsoft Exchange 2000
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servers. It is available through Ximian Red Carpet in its own
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channel, but cannot be used without a license file. The license
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file may be purchased from the Ximian online store at <ulink
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url="http://store.ximian.com">store.ximian.com</ulink>. Unlike the
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regular Ximian Evolution client, the Ximian Connector for
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Microsoft Exchange is proprietary software and source code is not
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available.
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</para>
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<warning id="licensing">
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<title>Requirements</title>
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<para>
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Ximian Connector works only with Exchange 2000, and requires
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that Outlook Web Access be enabled. Each user will need a
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valid Microsoft Exchange 2000 server account, including license.
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</para>
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</warning>
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<sect1 id="new-in-connector">
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<title>What's New in Connector &appversion;</title>
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<para>
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Ximian Connector &appversion; has added the <guilabel>Out of
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Office</guilabel> feature and an automatic configuration tool for
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large Exchange deployments.
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</para>
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<para>
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Previous versions of Ximian Connector for Microsoft Exchange added
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support for the <guibutton>Flag for Followup</guibutton> feature,
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public folders, delegation, direct booking, and more. For
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information on setting up delegation, see <xref
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linkend="exchange-delegate" />.
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</para>
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</sect1>
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<sect1 id="features">
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<title>Connector Features</title>
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<para>
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In addition to the features listed above, <application>Ximian
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Connector</application> supports the following basic
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<application>Microsoft Exchange</application> features:
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<itemizedlist>
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<listitem>
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<para>
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General
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</para>
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<variablelist>
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<varlistentry>
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<term>Remote <application>Exchange</application> Information Store</term>
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<listitem>
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<para>
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Allows you to access mail, address book (including
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Global Address List folder), and calendars, and task
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folders on an Exchange 2000 server from Evolution.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Palm synchronization</term>
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<listitem>
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<para>
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Supported for Contacts and Calendars on Exchange.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</listitem>
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<listitem>
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<para>
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Mail
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</para>
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<variablelist>
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<varlistentry>
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<term>Viewing Mail in Exchange Folder</term>
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<listitem>
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<para></para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Sending Email via Exchange Protocols</term>
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<listitem>
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<para>
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You may use the Microsoft Exchange mail transport
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protocol to send email. Make sure that the address
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you have entered as your email address is exactly
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the one that the Exchange server has on file. This
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may be "yourname@exchange-server.ximian.com" rather
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than "yourname@ximian.com."
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</listitem>
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<listitem>
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<para>
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Calendar
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</para>
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<variablelist>
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<varlistentry>
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<term>Meeting Request/Proposal</term>
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<listitem>
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<para>
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Allows Evolution users to
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schedule meetings and view attendee availability for
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other users (Evolution or
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Outlook users) on
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Exchange.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Adding iCalendar Meeting Requests to Calendar</term>
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<listitem>
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<para>
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If you receive an iCalendar meeting request and add it
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to your calendar, it will be saved to your
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Exchange calendar.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</listitem>
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<listitem>
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<para>
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Contacts
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</para>
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<variablelist>
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<varlistentry>
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<term>Address Completion</term>
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<listitem>
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<para>
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Supported for your Exchange
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Contacts folder. Not yet supported for the Global
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Address List.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Adding VCards to Address Book</term>
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<listitem>
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<para>
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If you receive a VCard attachment and click
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<guibutton>Save in Address Book</guibutton>, it will
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be saved to your Exchange address book.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>New Address Book entries can be created on
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Exchange from received email
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messages with a single click</term>
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<listitem>
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<para>
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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There are, however, some features which are not available:
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<itemizedlist>
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<listitem>
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<para>
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Work Offline (disconnected mode).
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</para>
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</listitem>
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<listitem>
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<para>
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"Recall Message" function.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect1>
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<sect1 id="install">
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<title>Installing the Connector</title>
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<para>
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To install the Ximian Connector, run Ximian Red Carpet by
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selecting <menuchoice><guimenu>System</guimenu><guimenuitem>Get
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Software</guimenuitem></menuchoice>. Subscribe to the Ximian
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Connector for Microsoft Exchange channel, select the Ximian
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Connector for Microsoft
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Exchange2000, and click the
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<guibutton>Install</guibutton> button. You can also install
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the Connector by downloading the individual packages from
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ftp.ximian.com if you wish.
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</para>
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<para>
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Once you have installed the software, you will also need to
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install a license file. The license file is the verification
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that you have paid for a license to use the Ximian
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Connector. You can get the license file from the the Ximian
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online store at <ulink
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url="http://store.ximian.com">store.ximian.com</ulink>. You
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will need a browser with strong (128-bit or greater) encryption
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to access the store. When you purchase a Ximian Connector
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license, the store will mail you the license file with
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instructions for installation. Once installed, the license file
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unlocks the Ximian Connector functionality and you may connect
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to an Exchange server.
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</para>
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</sect1>
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<sect1 id="exchange-configure">
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<title>Adding your Exchange Account in Ximian Evolution</title>
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<para>
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Once you have installed the Connector, you need to set up access
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for your Exchange account on both the
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Exchange server and within Evolution.
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</para>
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<sect2 id="config-server">
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<title>Exchange Server Settings</title>
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<para>
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Check with your system administrator to ensure that:
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<itemizedlist>
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<listitem>
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<para>
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You have a valid account on the Exchange server.
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</para>
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</listitem>
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<listitem>
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<para> You are permitted to access the account with
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WebDAV. This is the default setting for the
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Exchange server, so unless
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your system administrator has specifically turned it
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off, no changes should be necessary.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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The Ximian website knowledge base, at <ulink type="http"
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url="http://support.ximian.com">support.ximian.com</ulink>,
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has additional information about checking to make sure that
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your Exchange server will accept
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connections from Ximian Evolution.
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</para>
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</sect2>
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<sect2 id="config-client">
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<title>Standard Configuration Tool for Ximian Connector</title>
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<para>
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Once you know that your server is ready for you to connect,
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you are ready to add your Exchange account to Ximian Connector.
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</para>
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<sect3 id="config-easy">
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<title>Simple Configuration Tool for Ximian Connector</title>
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<para>
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Ximian Connector 1.4 comes with a simple account creation tool
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for some installations. Other installations will require
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the standard account tool described in <xref
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linkend="config-client" /> below.
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</para>
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<para>
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The simple assistant works in the following cases:
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<itemizedlist>
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<listitem>
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<para>
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If you receive your license key in Ximian Evolution, the
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simple assistant will start when you click the
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license file attachment and choose <guibutton>Open in
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Ximian Connector</guibutton>.
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</para>
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</listitem>
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<listitem>
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<para>
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If you have no accounts configured, and your system
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administrator has preinstalled a license key file,
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the simple assistant will start when you start Ximian
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Evolution. It asks only for the name of your Outlook
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Web Access server, and your username and password. Ximian
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Connector will determine the remaining information on its own.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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If the simple account tool does not run automatically, create
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an account as described below.
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</para>
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</sect3>
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<sect3 id="config-exchange-new-account">
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<title>Creating a New Exchange Account</title>
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<para>
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If you would like to create a new account for your Exchange
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server, select <menuchoice>
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<guimenu>Tools</guimenu>
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<guimenuitem>Mail Settings</guimenuitem>
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</menuchoice>
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from any mail view. Then click the <guibutton>Add</guibutton>
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button in the accounts list. The account creation assistant
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will guide you through the process, which is also described in
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<xref linkend="usage-mainwindow-starting"/>. If you're not
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sure about any of the information you need, just ask your
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system administrator.
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</para>
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<note id="license-file-issues">
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<title>Installing the License File</title>
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<para>
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Your purchase email will contain instructions for installing
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the license file: it may be opened with Ximian Evolution and
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installed automatically that way, or placed in the
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<systemitem>evolution</systemitem> directory in your home
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directory.
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</para>
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<para>
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Be aware that the <systemitem>evolution</systemitem> directory in
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your home directory won't exist if you haven't already run
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Ximian Evolution. If you have not
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done so already, start Ximian
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Evolution and configure an account as described
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below. Then, quit the application and place the
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<systemitem>connector-key.txt</systemitem> file in your
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<systemitem>evolution</systemitem> directory. When you start
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Evolution again, the license will
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be verified and Ximian Connector will work properly.
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</para>
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</note>
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<variablelist>
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<varlistentry>
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<term>Identity</term>
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<listitem>
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<para>Enter your name and email address. If you wish,
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you may add your organization and the location of your
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signature file. Only your name and email address are
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required.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Receiving Mail</term>
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<listitem>
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<para>
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In this step, you'll enter information about the way
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you check mail:
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<orderedlist>
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<listitem>
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<para>
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First, select <guilabel>Microsoft
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Exchange</guilabel> as your server type.
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</para>
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</listitem>
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<listitem>
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<para>
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Enter the name of your Exchange email server, and
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the user name you would use to log in to a
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Windows workstation in your organization.
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</para>
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</listitem>
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<listitem>
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<para>
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If you wish, select the box labeled
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<guilabel>Use secure connection
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(SSL)</guilabel>, to take advantage of a more
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secure connection method. This may allow you to
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connect to the server from outside your
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firewall.
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</para>
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</listitem>
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<listitem>
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<para>
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Select the kind of authentication your network
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uses. You can click the <guibutton>Check for Supported
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Types</guibutton> button to see which kinds will work.
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</para>
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</listitem>
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<listitem>
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<para>
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If you would like Evolution to
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remember your password, check the box labeled
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<guilabel>Remember this password</guilabel>.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Receiving Mail, Step Two</term>
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<listitem>
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<para>There are a few additional options in this step:
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<orderedlist>
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<listitem>
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<para>
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Checking for New Mail: If you would like to
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check for new mail automatically, click the
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checkbox and enter an interval in minutes.
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</para>
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</listitem>
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<listitem>
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<para>
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Global Address List/Active Directory: Enter the
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name of your global catalog server (directory
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server). This will allow you to use the Global
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Address List (GAL). Normally,
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Evolution will fetch
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a maximum of 500 responses to any query, but you
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may increase or decrease this number if you
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wish. A lower number decreases load on the
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server, and many servers will refuse to return
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more than 1000 results, no matter how many you
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ask for.
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<note id="why-you-need-gal">
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<title>The Global Catalog Server</title>
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<para>
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The Global Catalog server provides you with
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access to the Global Address List,
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free/busy information, and folder delegation
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features. These may not work properly if you do
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not have a Global Catalog server.
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</para>
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</note>
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</para>
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</listitem>
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<listitem>
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<para>
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Exchange Server: There are two options here:
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<itemizedlist>
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<listitem>
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<para>
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Exchange mailbox name: Enter your exchange
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mailbox name. The suggested value is
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probably correct.
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</para>
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</listitem>
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<listitem>
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<para>
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Outlook Web Access (OWA) Path: In most cases,
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the URL for Outlook Web Access is
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"http://server.company.com/exchange." If your
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system has a URL that does not end in
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"/exchange," enter the custom path here.
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</para>
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</listitem>
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<listitem>
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<para>
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Public Folder Server: Enter the name of
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your public folder server here.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Apply filters to new messages in Inbox on this
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server: Check this box to filter messages in
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this account.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Sending Mail</term>
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<listitem>
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<para>Select <guilabel>Microsoft Exchange</guilabel> as
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your email sending method. There is nothing else to do
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in this step.</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Account Management</term>
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<listitem>
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<para>Enter a name that you will use to remember this
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account. "Exchange Account" is a good suggestion. Note
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that you cannot have two accounts with the same name.
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If you'd like to make this your default account for
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sending email, check the <guilabel>Make this my default
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account</guilabel> box.</para>
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</listitem>
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</varlistentry>
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</variablelist>
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<para>
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You're done. Click <guibutton>Finish</guibutton> and
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<guibutton>OK</guibutton>, then quit
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Evolution and start it again. Now
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you're ready to get to work on the Exchange server.
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</para>
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|
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|
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|
</sect3>
|
|
|
|
<sect3 id="config-exchange-existing-account">
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|
<title>Changing an Existing Account to Work with Exchange</title>
|
|
<para>
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|
If you have an existing email account, and want to convert it
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|
to use for Exchange, select the account you want to convert
|
|
and click the <guibutton>Edit</guibutton> button. You'll want
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|
to change settings in the following tabs of the account
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|
dialog:
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|
</para>
|
|
|
|
<figure>
|
|
<title>Exchange Account Settings: Identity</title>
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<screenshot>
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|
<screeninfo>Creating an Exchange Account, Step One: Identity</screeninfo>
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|
<mediaobject><imageobject>
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|
<imagedata format="PNG" fileref="figures/exchange-identity" srccredit="Aaron Weber"/>
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|
</imageobject></mediaobject>
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|
</screenshot>
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|
</figure>
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|
|
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|
|
<variablelist>
|
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<varlistentry>
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<term>Identity</term>
|
|
<listitem>
|
|
<para>
|
|
If your email address will change because you are moving
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to a new server, then change it in this tab. Otherwise,
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move to the next tab.
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|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
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<term>Receiving Mail</term>
|
|
<listitem>
|
|
<para>
|
|
Select <guilabel>Microsoft Exchange</guilabel> as your
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|
server type. Enter your name of your server next to
|
|
<guilabel>Host</guilabel>, and the user name for your
|
|
account next to <guilabel>Username</guilabel>. If your
|
|
server supports SSL (Secure Socket Layer) encryption, it
|
|
you can check the <guilabel>Use SSL</guilabel> box to
|
|
take advantage of more secure data transfers.
|
|
|
|
|
|
|
|
<figure>
|
|
<title>Exchange Account Settings: Receiving Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Creating an Exchange Account, Step Two: Receiving Mail</screeninfo>
|
|
<mediaobject><imageobject>
|
|
<imagedata format="PNG" fileref="figures/exchange-receive" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
</para>
|
|
|
|
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
|
|
<varlistentry>
|
|
<term>Receiving Options</term>
|
|
<listitem>
|
|
<para>
|
|
Here, you'll find some additional settings:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Checking for New Mail</term>
|
|
<listitem>
|
|
<para>
|
|
Select whether you would like to check for
|
|
mail automatically, and if so, how often.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Global Address List/Active Directory</term>
|
|
<listitem>
|
|
<para>
|
|
The Global Address List (GAL) is an
|
|
addressbook for everyone represented in
|
|
your organization's Exchange deployment. To
|
|
use the GAL, click the tab labeled
|
|
<guilabel>Receiving Options</guilabel> and
|
|
enter the name of your Global Catalog
|
|
Server. The GAL is maintained by your
|
|
system administrator and you cannot add,
|
|
change, or remove items from it using
|
|
Ximian Evolution. However, you can use it
|
|
to invite people to meetings and to look up
|
|
addresses and other information.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Exchange Server</term>
|
|
<listitem>
|
|
<para>
|
|
If your Exchange server requires you to use a
|
|
different mailbox name from the name you use to
|
|
log in, select the second check-box and enter
|
|
the mailbox name. Check with your system
|
|
administrator to be sure.
|
|
</para>
|
|
<para>
|
|
In most cases, the URL for web access is
|
|
"http://server.company.com/exchange." If your
|
|
system has a path that is not "exchange," check
|
|
the box and enter the custom path here.
|
|
</para>
|
|
<para>
|
|
If your network uses a different server
|
|
for Public Folders than for personal
|
|
folders, enter its name here.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
|
|
<figure>
|
|
<title>Exchange Account Settings: Receiving Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Creating an Exchange Account, Step Three: Mail Options</screeninfo>
|
|
<mediaobject><imageobject>
|
|
<imagedata format="PNG" fileref="figures/exchange-receive-options" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Sending Mail</term>
|
|
<listitem>
|
|
<para>
|
|
If you will use your Exchange server to send as well as
|
|
receive mail, select <guilabel>Microsoft
|
|
Exchange</guilabel> as your server type, and enter the
|
|
server name as the <guilabel>Host</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
<para>
|
|
|
|
Once you have made those changes, click the
|
|
<guibutton>OK</guibutton> button.
|
|
</para>
|
|
<para>
|
|
Then, quit Evolution and start it
|
|
up again. Changes to the Ximian Connector accounts
|
|
configuration are not active until you have restarted the
|
|
application.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="access">
|
|
<title>Accessing the Exchange Server</title>
|
|
<para>
|
|
Like IMAP and LDAP data, information for
|
|
Exchange accounts is stored on the
|
|
server, not on your desktop computer. This means that you can
|
|
access it from multiple locations. It also means that your
|
|
Microsoft Exchange account information
|
|
is in a separate folder tree from the <guilabel>Local</guilabel>
|
|
tree in your folder bar. You'll see it below the local tree,
|
|
with the name you gave the account. If you have multiple
|
|
accounts, you will have multiple folder trees.
|
|
</para>
|
|
<para>
|
|
Click on any of the folder tree items to visit them; you may
|
|
have to enter your server password. You can now create contact
|
|
cards, send and receive email as you would normally. If there
|
|
are items in your local calendar or addressbook that you'd like
|
|
to add to your Exchange stores, you
|
|
can copy and paste them over, or just drag items from one folder
|
|
to another as you would with two local stores.
|
|
</para>
|
|
|
|
<note id="save-to-local-or-exchange">
|
|
<title>Saving Attached Addresses and Appointments</title>
|
|
<para>
|
|
If you are using both an Exchange account and a local mail
|
|
account, you should be aware that whenever you save an email
|
|
address or appointment from an email message, it will be
|
|
saved in your Exchange contacts list or calendar, rather
|
|
than in your local account. The same is true of
|
|
synchronization with Palm-OS devices: tasks, appointments,
|
|
and addresses from your Palm-OS device will be synchronized
|
|
with those in the Exchange folders rather than local
|
|
folders.
|
|
</para>
|
|
</note>
|
|
|
|
<tip id="gal-empty">
|
|
<title>The Global Address List Appears Empty At First</title>
|
|
<para>
|
|
To avoid unnecessary strain on the server, the GAL will
|
|
appear empty until you have searched for something in it.
|
|
If you want to display all the cards in the list, click in
|
|
the search box and press <keycap>Enter</keycap>. This
|
|
enters a blank search: since every card contains a blank in
|
|
it, every card will appear.
|
|
</para>
|
|
</tip>
|
|
|
|
</sect1>
|
|
|
|
<sect1 id="exchange-settings">
|
|
<title>Special Connector Only Settings</title>
|
|
<para>
|
|
There are two items in the Evolution preferences window that
|
|
are available only with Ximian Connector. The first is
|
|
delegation and permissions handling, and the second is the
|
|
creation of "Out of Office" messages.
|
|
</para>
|
|
|
|
<sect2 id="exchange-delegate">
|
|
<title>Access Delegation</title>
|
|
<para>
|
|
You can allow other people in your organization's Global
|
|
Address List to access your calendar, address
|
|
book, and messages, and they can let you manage theirs.
|
|
Delegation allows people to do anything from check on each
|
|
other's schedules to completely manage their personal
|
|
information.
|
|
</para>
|
|
|
|
<sect3 id="exchange-delegate-to-others">
|
|
<title>Delegating Access to Others</title>
|
|
<para>
|
|
To add someone to your list of delegates, click the
|
|
<guibutton>Add</guibutton> button and select them from the
|
|
Global Address List. When delegating you can grant different
|
|
levels of access to different types of data. You may also
|
|
decide whether the access you grant applies to items marked
|
|
<guilabel>Private</guilabel>, or only to public items.
|
|
</para>
|
|
|
|
|
|
<figure>
|
|
<title>Exchange Account Delegation</title>
|
|
<screenshot>
|
|
<screeninfo>Exchange Account Delegation Settings</screeninfo>
|
|
<mediaobject><imageobject>
|
|
<imagedata format="PNG" fileref="figures/exchange-delegation" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
|
|
<para>
|
|
For each of the four types of folder, you may select one of
|
|
the following levels of access:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>None</term>
|
|
<listitem>
|
|
<para>
|
|
Do not allow this person to access any folders of
|
|
this type.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Reviewer (read-only)</term>
|
|
<listitem>
|
|
<para>
|
|
Allow the person to see items in this type of
|
|
folder, but not create new items or edit existing
|
|
items.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Author (read, create)</term>
|
|
<listitem>
|
|
<para>
|
|
The delegate may view items in your folders, and may
|
|
create new items, but may not change any existing items.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Editor (read, create, edit)</term>
|
|
<listitem>
|
|
<para>
|
|
The delegate may view, create, and change items in
|
|
your folders.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="exchange-delegated-to-you">
|
|
<title>Acting as a Delegate for Others</title>
|
|
<para>
|
|
To see the list of people who have granted you access to
|
|
their folders, click the <guilabel>Acting as a
|
|
Delegate</guilabel> tab in the Exchange Delegation settings
|
|
window. If you plan to send email on behalf of someone,
|
|
click the checkbox next to their name, and an email identity
|
|
will be created. You can then select that identity in the
|
|
<guilabel>From</guilabel> list in your message composer.
|
|
</para>
|
|
|
|
<para>
|
|
To access the folders delegated to you, do the following:
|
|
<orderedlist>
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Open Other User's Folder</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the email address of the user who
|
|
has delegated to you or click the
|
|
<guibutton>User</guibutton> button to select them from your
|
|
addressbook.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Select the folder you wish to open.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>OK</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
Folders delegated to you appear in your folder list inside a
|
|
folder labeled with the name of their owner. For example, if
|
|
Martha Thompson delegates folders to you, you will see a
|
|
folder called <guilabel>Martha Thompson's Folders</guilabel>
|
|
in the folder tree at the same level as your <guilabel>Personal
|
|
Folders</guilabel> and <guilabel>Public
|
|
Folders</guilabel>.
|
|
</para>
|
|
|
|
<note id="error">
|
|
<title>Error Messages</title>
|
|
<para>
|
|
If the folder fails to open properly, check with the
|
|
folder owner that you have been granted the correct access
|
|
permissions.
|
|
</para>
|
|
</note>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
|
|
<sect2 id="exchange-out-of-office">
|
|
<title>Setting an Out of Office Message</title>
|
|
<para>
|
|
An <guilabel>Out of Office</guilabel> message is
|
|
an automatic reply that you can send to emails, explaining why
|
|
you aren't going to respond to their message. For example, if
|
|
you go on vacation for a week and will be away from email, you
|
|
can set an automatic reply so that people who write to you know
|
|
that you aren't ignoring them.
|
|
</para>
|
|
<para>
|
|
To create an <guilabel>Out of Office</guilabel> message,
|
|
select <menuchoice> <guimenu>Tools</guimenu>
|
|
<guimenuitem>Settings</guimenuitem>
|
|
</menuchoice> and then click the <guibutton>Out of
|
|
Office</guibutton> button.
|
|
</para>
|
|
|
|
<para>
|
|
Then, click <guilabel>I am currently
|
|
out of the office.</guilabel>. Then, enter a short message in
|
|
the text entry box. Click <guilabel>OK</guilabel>.
|
|
</para>
|
|
<para>
|
|
Your message will be sent automatically to
|
|
anyone who sends you mail until you return and click
|
|
<guilabel>I am currently in the office</guilabel>.
|
|
</para>
|
|
</sect2>
|
|
|
|
|
|
</sect1>
|
|
|
|
|
|
<sect1 id="full-advantage">
|
|
<title>Scheduling Appointments with Free/Busy</title>
|
|
<para>
|
|
When you schedule a meeting with your calendar on the
|
|
Exchange server, you can check when
|
|
other local Exchange users are busy according to their
|
|
Exchange calendars. To do so:
|
|
</para>
|
|
<figure>
|
|
<title>Scheduling With Free/Busy Information</title>
|
|
<screenshot>
|
|
<screeninfo>Using the Free/Busy Feature</screeninfo>
|
|
<mediaobject><imageobject>
|
|
<imagedata format="PNG" fileref="figures/schedule" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
<note id="reminders-in-exchange">
|
|
<title>Reminders In Exchange</title>
|
|
<para>
|
|
Reminders for appointments in your Exchange calendar will
|
|
not work until you have run Evolution at least once after
|
|
logging in. This is different from locally stored reminders,
|
|
which will work from the moment you log in, regardless of
|
|
whether you have run Evolution in the session.
|
|
</para>
|
|
</note>
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a new appointment in the calendar.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para> Choose <menuchoice> <guimenu>Actions</guimenu>
|
|
<guimenuitem>Schedule Meeting</guimenuitem>
|
|
</menuchoice> in the meeting editor window.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para> Add attendees, either by entering their email
|
|
addresses into the list, or by clicking the
|
|
<guibutton>Invite Others</guibutton> button. If you choose
|
|
to so, it's best to use the Global Address List (GAL).
|
|
Choose the GAL from the drop-down list of address sources
|
|
at the top of the dialog box.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose <guilabel>Options</guilabel> and then
|
|
<guilabel>Update Free/Busy</guilabel> to check participant
|
|
schedules and, if possible, update the meeting in all
|
|
participants' calendars.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
<tip id="autopick">
|
|
<title>Using Autopick to Adjust Meeting Times</title>
|
|
<para>
|
|
If meeting attendees are not available during the times you
|
|
have scheduled a meeting, you can "nudge" the meeting forward
|
|
or backward to the nearest available time. To do so, just
|
|
click the arrows to the left or right of the
|
|
<guilabel>Autopick</guilabel> button. The Autopick tool will
|
|
move the meeting to the nearest time during which all
|
|
attendees are available. If you aren't satisfied with those
|
|
results, you can drag the edges of the meeting time to the
|
|
hours that you want to select.
|
|
</para>
|
|
</tip>
|
|
</sect1>
|
|
</chapter>
|
|
|