117 lines
4.6 KiB
Plaintext
117 lines
4.6 KiB
Plaintext
<page xmlns="http://projectmallard.org/1.0/" xmlns:its="http://www.w3.org/2005/11/its"
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type="topic" id="calendar-free-busy">
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<info>
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<link type="guide" xref="calendar-sharing-information" />
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<revision pkgversion="3.28.2" version="0.6" date="2018-07-09" status="final"/>
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<credit type="author">
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<name its:translate="no">Andre Klapper</name>
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<email its:translate="no">ak-47@gmx.net</email>
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</credit>
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<credit type="author">
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<name its:translate="no">Novell, Inc</name>
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<!-- Content partially from
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https://help.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en
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and
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https://help.gnome.org/users/evolution/2.32/usage-calendar-apts.html.en#usage-calendar-freebusy
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-->
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</credit>
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<include href="legal.xml" xmlns="http://www.w3.org/2001/XInclude"/>
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<desc>Using the Free/Busy view on a groupware server to set up
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meetings.</desc>
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<!-- TODO: Really split this into Exchange/Groupware section and normal people section -->
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</info>
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<title>Free/Busy information</title>
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<p>You can use the Free/Busy search for meetings to determine the
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availability of invitees.</p>
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<p>In addition to the standard meeting scheduling tools, you can use the
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Free/Busy view to check whether people are available in advance. The
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Free/Busy feature is normally a function of dedicated groupware servers such
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as Microsoft Exchange and Novell GroupWise. However, you can also publish
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Free/Busy information online, and access Free/Busy information published
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elsewhere. If not everyone you collaborate with publishes Free/Busy data, you
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can still use
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<link xref="calendar-meetings-sending-invitation">meeting invitations</link>
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to coordinate schedules with other people.</p>
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<p>To access the free/busy view:</p>
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<steps>
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<item>
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<p>Click
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<guiseq><gui>File</gui><gui>New</gui><gui>Meeting</gui></guiseq>.</p>
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</item>
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<item>
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<p>Click <gui style="button">Add</gui> to add the email addresses of
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people you want to invite.</p>
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</item>
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<item>
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<p>Click the <gui style="button">Free/Busy</gui> button on the toolbar,
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or the <gui>Schedule</gui> tab.</p>
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</item>
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<item>
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<p>Adjust the meeting time, either by dragging the meeting borders or by
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using the <gui>Autopick</gui> buttons to choose a time automatically,
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then click <gui style="button">Close</gui>. Attendees on an Exchange
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server have the appointment updated automatically; others receive email
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notification of any change in plans.</p>
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</item>
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</steps>
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<list>
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<item>
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<p>Attendee List:</p>
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<p>The Attendee List shows the people who have been invited to the
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appointment.</p>
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</item>
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<item>
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<p>Schedule Grid:</p>
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<p>The Schedule Grid shows the published Free/Busy information for the
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people you have invited. This is where you compare schedules to find free
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time to schedule the appointment. Individuals have visible scheduling
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information only if they use the same Novell GroupWise or Microsoft
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Exchange server you do (that is, if they are in the same organization as
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you), or if they publish free/busy information at a web address (URL)
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that you can reach and you have entered that web address for the specific
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contact in the
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<link xref="contacts-usage-edit-contact">Contact Editor</link> under
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<guiseq><gui>Personal information</gui>
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<gui>Web Addresses</gui><gui>Free/Busy</gui></guiseq>.</p>
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</item>
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</list>
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<p>You can publish Calendar and Free/Busy information to a WebDAV server, FTP
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server, a remote machine through SSH or to any other web server with HTTP PUT
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support.</p>
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<p>In corporate environments you can publish Calendar and Free/Busy
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information to an Exchange or Groupwise server. Note that you must use the
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top-level Exchange calendar if you want others to be able to access your
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Free/Busy information when inviting you to a meeting.</p> <p>The default
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server can be defined under
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<guiseq><gui>Edit</gui><gui>Preferences</gui>
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<gui>Calendar and Tasks</gui>
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<gui>Publishing Information</gui>
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<gui>Default Free/Busy Server</gui></guiseq>.</p>
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<section id="no-groupware">
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<title>Accessing Free/Busy Data Without a Groupware Server</title>
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<p>If individuals give you a URL for Free/Busy data or for their web
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calendar, you can add the URL under
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<guiseq><gui>Personal Information</gui><gui>Web Addresses</gui></guiseq> in
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the <link xref="contacts-usage-edit-contact">Contact Editor</link>. Then,
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when you schedule a meeting with them,<app>Evolution</app> looks up the
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schedule and displays it in the Free/Busy data.</p>
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</section>
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</page>
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