8ee783370f
2001-09-20 Aaron Weber <aaron@ximian.com> * C/usage-mainwindow.sgml: move to DocBook 4.1 * C/usage-mail-org.sgml: move to DocBook 4.1 * C/usage-mail.sgml: move to DocBook 4.1 * C/config-sync.sgml: move to DocBook 4.1 * C/apx-gloss.sgml: move to DocBook 4.1 * C/evolution.sgml: move to DocBook 4.1 svn path=/trunk/; revision=13034
1106 lines
37 KiB
Plaintext
1106 lines
37 KiB
Plaintext
<!--
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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-->
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<chapter id="usage-mainwindow">
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<title>Getting Started with Ximian Evolution</title>
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<sect1 id="what">
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<title>What is Ximian Evolution, and What Can It Do for Me?</title>
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<para>
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Information is useless unless it's organized and accessible;
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it's hardly even worth the name if you can't look at it and be
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<emphasis>informed</emphasis>. The goal of
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<application>Ximian Evolution</application> is to make the
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tasks of storing, organizing, and retrieving your personal
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information easier, so you can work and communicate with
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others. That is, it's a highly evolved <glossterm
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linkend="groupware">groupware</glossterm> program, an integral
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part of the Internet-connected desktop.
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</para>
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<para>
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In other words, <application>Ximian Evolution</application> is
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a tool to help you get your work done.
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</para>
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<para>
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<application>Ximian Evolution</application> is Free Software. The
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program and its source code are released under the terms of
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the GNU <ulink type="help"
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url="gnome-help:gpl"><citetitle>General Public License
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(GPL)</citetitle></ulink>, and the documentation falls under
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the <ulink type="help" url="gnome-help:fdl"><citetitle>Free
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Documentation License</citetitle></ulink> (FDL). For more
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information about the GPL and the FDL, visit the Free Software
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Foundation's website at <ulink
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url="http://www.fsf.org">http://www.fsf.org</ulink>.
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</para>
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<para>
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<application>Ximian Evolution</application> can help you work in a
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group by handling email, address and other contact
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information, and one or more calendars. It can do that on one
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or several computers, connected directly or over a network,
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for one person or for large groups.
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</para>
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<para>
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With <application>Ximian Evolution</application>, you can
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accomplish your most common daily tasks faster. For example, it
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takes only one or two clicks to enter an appointment or an
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address card sent to you by email, or to send email to a contact
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or appointment. <application>Ximian Evolution</application>
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makes displays faster and more efficient, so searches are faster
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and memory usage is lower. People who get lots of mail will
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appreciate advanced features like <link
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linkend="usage-mail-organize-vFolders"> Virtual Folders</link>,
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which let you save searches as though they were ordinary mail
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folders.
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</para>
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</sect1>
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<sect1 id="usage-mainwindow-starting">
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<title>The First Time you Start Ximian Evolution</title>
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<para>
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To start <application>Ximian Evolution</application>, do either
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of the following:
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<itemizedlist>
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<listitem>
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<para>
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Select <menuchoice><guimenu>Programs</guimenu>
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<guimenuitem>Evolution</guimenuitem> </menuchoice> from your
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menu panel.
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</para>
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</listitem>
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<listitem>
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<para>
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Type <command>evolution</command> at the command line.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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The first time you run the program, it will create a directory
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called <filename>evolution</filename> in your home directory,
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where it will store all of its local data. Then, it will open a
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first-run assistant to help you set up mail accounts and import
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data from other applications.
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</para>
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<para>
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Using the first-run assistant will take approximately two to
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five minutes.
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</para>
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<sect2 id="first-step">
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<title>Defining Your Identity</title>
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<para>
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The Identity window is the first of four steps in the
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assistant. The identity step will ask you to enter your basic
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personal information. You can define multiple identities
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later on with the <menuchoice><guimenu>Tools</guimenu>
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<guimenuitem>Mail Settings</guimenuitem></menuchoice> tool.
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<itemizedlist>
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<listitem>
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<para>
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Full Name — Your full name (Example: John Doe).
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</para>
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</listitem>
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<listitem>
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<para>
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Email Address — Your email address (Example: john@doe.com)
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</para>
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</listitem>
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<listitem>
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<para>
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Organization — The company where you work (optional).
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</para>
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</listitem>
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<listitem>
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<para>
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Signature file — If you'd like to use an email
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<glossterm linkend="signature">signature</glossterm>,
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select your signature file here. Normally, the
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signature will be the contents of the
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<filename>.signature</filename> file in your home
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directory.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="second-step">
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<title>Recieving Email</title>
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<para>
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The <guilabel>Recieving Email</guilabel> step lets you configure
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receving email people have sent you.
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<itemizedlist>
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<listitem>
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<para>
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Server Type — There are numerous types of servers
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from which <application>Ximian Evolution</application>
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can fetch your mail:
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<itemizedlist>
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<listitem>
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<para>
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POP — Downloads your email to your hard disk for
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permanent storage.
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</para>
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</listitem>
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<listitem>
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<para>
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IMAPv4 — Keeps the email on your server so
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you can access your email from any computer that
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supports IMAPv4 and have everything be the
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same. For more information about how to use IMAP
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mail, see <xref
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linkend="usage-mail-subscriptions">.
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</para>
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</listitem>
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<listitem>
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<para>
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Unix mail spool file — If you run a mail
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server on your desktop computer, choose this optino.
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</para>
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</listitem>
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<listitem>
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<para>
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Standard Unix .mbox file — If you want
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<application>Ximian Evolution</application> to
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read mail from a specific file, or if you download
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mail with another application, choose this option.
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</para>
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</listitem>
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<listitem>
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<para>
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Qmail maildir format files — If you download your
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mail using qmail, you'll want to use this.
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</para>
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</listitem>
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<listitem>
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<para>
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None — How do you have None? figure out!
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Email Server — This is the address of the server you're
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downloading from.
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</para>
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</listitem>
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<listitem>
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<para>
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Username — The username that you login to your email. That
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is often the part before the @ in your email.
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</para>
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<para>
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Authentication Type — Chances are you are using
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<guilabel>Password</guilabel>. Ask your administrator for more
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details. You can have <application>Ximian Evolution</application> check
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by clicking <guibutton>Check for supported types</guibutton>.
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</para>
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<para>
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Remember Password — If you prefer to not enter your
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password every time you check email, press this button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<tip id="exchange-info">
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<title>Can Ximian Evolution Talk to Exchange?</title>
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<para>
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<application>Ximian Evolution</application> can work with the
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<application>Microsoft Exchange</application> server over
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standard protocols such as POP or IMAP. Check with your
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system administrator to see if you can get POP or IMAP
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access to your email server.
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</para>
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</tip>
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</sect2>
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<sect2 id="third-step">
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<title>Sending Email</title>
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<para>
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The <guilabel>Sending Email</guilabel> step lets you configure sending
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email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type — There are numerous server types that
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<application>Ximian Evolution</application> supports for sending your
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mail.
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<itemizedlist>
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<listitem>
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<para>
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SMTP — Downloads mail into your mailbox file.
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</para>
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</listitem>
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<listitem>
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<para>
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Sendmail — Uses another program to download your mail
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to your mailbox files.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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<listitem>
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<para>
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Host — If you chose SMTP, enter the server's name
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or IP address here.
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</para>
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</listitem>
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<listitem>
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<para>
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Server requires authentication — If your server
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requires you to enter a password to send mail, check
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this box.
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</para>
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</listitem>
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<listitem>
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<para>
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Authentication Type — Chances are you are using
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<guilabel>Password</guilabel>. If you're not sure, ask
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your system administrator or ISP, or have
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<application>Ximian Evolution</application> check for you by
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clicking <guibutton>Check for supported
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types</guibutton>.
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</para>
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</listitem>
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<listitem>
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<para>
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Username — The account name you use when you login
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to check your email. Normally, this is the part of your
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email address before the '@' character.
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</para>
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</listitem>
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<listitem>
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<para>
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Remember Password — If you prefer to not enter
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your password every time you check email, press this
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button.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="fourth-step">
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<title>Importing Mail (Optional)</title>
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<para>
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If <application>Ximian Evolution</application> finds mail or address
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files from another application, it will offer to import them.
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If you're not sure which file format your mail program uses,
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ask your system administrator.
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</para>
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<para>
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<application>Ximian Evolution</application> can import the following types of
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files:
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<variablelist>
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<varlistentry>
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<term>VCard (.vcf, gcrd)</term>
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<listitem>
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<para>
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The most common addressbook format.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Outlook Express 4 (.mbx)</term>
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<listitem>
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<para>
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Email file format used by Outlook Express 4.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>MBox (mbox)</term>
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<listitem>
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<para>
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The email box format used by Mozilla, Netscape,
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Ximian Evolution, Eudora, and many other email clients.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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<note>
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<title>Outlook 2000 Users</title>
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<para>
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Outlook 2000 uses a proprietary format that
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<application>Ximian Evolution</application> cannot import directly.
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To import files from Outlook 2000, do the following:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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While using Windows, import the files into Mozilla Mail (or
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another mailer, such as Netscape or Eudora, that uses the
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standard mbox format).
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</para>
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</listitem>
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<listitem>
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<para>
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Copy the files to the system or partition you use for
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<application>Ximian Evolution</application>.
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</para>
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</listitem>
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<listitem>
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<para>
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Use the <application>Ximian Evolution</application> import
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tool to import the files. Read the FAQ at the Ximian
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website for more information.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</note>
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<note>
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<title>Netscape Users</title>
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<para>
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Before importing mail from Netscape, make sure you select
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<menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
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Folders</guimenuitem></menuchoice>. If you don't,
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<application>Ximian Evolution</application> will import and undelete
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the messages in your Trash folders.
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</para>
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</note>
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</para>
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<tip>
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<title>Exporting Files From Ximian Evolution</title>
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<para>
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Ximian Evolution uses standard file types for all its information,
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so you should have no trouble taking your information
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elsewhere if you want.
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</para>
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<para>
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For mail, that's <filename>mbox</filename>, for calendar,
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<filename>iCal</filename>, and for the address book, vCards
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in a <filename>.db3</filename> database.
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</para>
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</tip>
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</sect2>
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</sect1>
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<sect1 id="ui-intro">
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<title>What's What in Ximian Evolution</title>
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<para>
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Now that you've gotten the first-run configuration out of the
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way, you're ready to get down to work. Here's a quick
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explanation of what's going on in your main
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<application>Ximian Evolution</application> window.
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</para>
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<figure id="preface-basic-interface">
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<title>The Ximian Evolution Main Window</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<mediaobject><imageobject><imagedata
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fileref="figures/mainwindow-pic" format="png" srccredit="Kevin
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Breit"> </imageobject></mediaobject>
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</screenshot>
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</figure>
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="png"></imageobject></inlinemediaobject>
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<guilabel>Menubar</guilabel>
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</para>
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<para>
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The <guilabel>Menubar</guilabel> gives you access to nearly all the
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features that can be found in <application>Ximian Evolution</application>.
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</para>
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
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<guilabel>Toolbar</guilabel>
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</para>
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<para>
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The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
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most used features in each component.
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</para>
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
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<guilabel>Shortcut Bar</guilabel>
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</para>
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<para>
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The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
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components with the click of a click of a button.
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</para>
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="png"></imageobject></inlinemediaobject>
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<guilabel>Status Bar</guilabel>
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</para>
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<para>
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Periodically, <application>Ximian Evolution</application> will need to quietly
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display a message, or tell you the progress of a task. This most
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often happens when you're checking or sending email. These progress
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queues are shown here, in the <guilabel>Status Bar</guilabel>.
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</para>
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<para>
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<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="png"></imageobject></inlinemediaobject>
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<guilabel>Search Tools</guilabel>
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</para>
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<para>
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The <guilabel>Search Tool</guilabel> lets you search through your email
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with precision so you can easily find what you're looking for.
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</para>
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<sect2 id="usage-mainwindow-shortcutbar">
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<title>The Shortcut Bar</title>
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<para>
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<application>Ximian Evolution</application>'s most important job is
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to give you access to your information and help you use it
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quickly. One way it does that is through the
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<interface>shortcut bar</interface>, the column on the left
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hand side of the main window. The large buttons with names
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like <guilabel>Inbox</guilabel> and
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<guilabel>Contacts</guilabel> are the shortcuts, and you can
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select different groups of shortcuts by clicking the
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rectangular group buttons.
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</para>
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<para>
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Take a look at the <guilabel>Shortcut Bar</guilabel>
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The shortcut buttons in that category are:
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<variablelist>
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<varlistentry>
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<term> <guibutton>Summary</guibutton></term>
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<listitem>
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<para>
|
|
Start your day here. The Ximian Evolution
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<guilabel>Summary</guilabel> gives you a quick
|
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summary of new or important messages, daily
|
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appointments and urgent tasks. You can customize
|
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its appearance and content, and use it to access
|
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Ximian Evolution services.
|
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</para>
|
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</listitem>
|
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</varlistentry>
|
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<varlistentry>
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<term> <guibutton>Inbox</guibutton></term>
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<listitem>
|
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<para>
|
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Click the <guibutton>Inbox</guibutton> button to start
|
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reading your mail. Your Inbox is also where you can
|
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access Ximian Evolution's tools to filter, sort, organize, and
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search your mail.
|
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</para>
|
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</listitem>
|
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</varlistentry>
|
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|
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<varlistentry>
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<term><guibutton>Calendar</guibutton></term>
|
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<listitem>
|
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<para>
|
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The Calendar can store your appointments and task lists
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for you. Connected to a network, you can use it to keep
|
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a group of people on schedule and up to date.
|
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</para>
|
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</listitem>
|
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</varlistentry>
|
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<varlistentry>
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<term><guibutton>Tasks</guibutton></term>
|
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<listitem>
|
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<para>
|
|
A full-size view of your calendar's task pad.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guibutton>Contacts</guibutton></term>
|
|
<listitem>
|
|
<para>
|
|
The Contact Manager holds your addresses, phone numbers,
|
|
and contact information. Like calendar information,
|
|
contact data can be synchronized with hand-held devices
|
|
and shared over a network.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<!-- NOT IMPLEMENTED YET
|
|
|
|
|
|
<varlistentry>
|
|
<term> <guibutton>Notes:</guibutton></term>
|
|
<listitem>
|
|
<para> The note pad is your catch-all tool: use it to take
|
|
messages from phone conversations, keep small things
|
|
organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
|
|
you like. This feature is not yet implemented, but will be
|
|
soon. See <xref linkend="usage-notes"> for more
|
|
information.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
-->
|
|
|
|
</variablelist>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="usage-mainwindow-folderbar">
|
|
<title>Folders and The Folder Bar</title>
|
|
<para>
|
|
The <interface>folder bar</interface> is a more comprehensive
|
|
way to view the information you've stored with
|
|
<application>Ximian Evolution</application>. It displays all your
|
|
appointments, address cards, and email in a tree that's a lot
|
|
like a <glossterm linkend="filetree">file
|
|
tree</glossterm>— it starts small at the top, and branches
|
|
downwards. On most computers, there will be three or four
|
|
folders at the base. First, of course, is the
|
|
<guilabel>Summary</guilabel>, a customizable summary of your
|
|
information. Below that are your <guilabel>Local
|
|
Folders</guilabel>, which hold all the
|
|
<application>Ximian Evolution</application> data that's stored on your
|
|
computer. After that are your network servers: <glossterm
|
|
linkend="ldap">LDAP</glossterm> servers that host shared contact
|
|
directories, and <glossterm linkend="imap">IMAP</glossterm> mail
|
|
folders to which you subscribe. Lastly, there are
|
|
<guilabel>vFolders</guilabel>, or virtual folders, discussed in
|
|
<xref linkend="usage-mail-organize-vfolders">,
|
|
</para>
|
|
<para>
|
|
|
|
A typical <guilabel>Local</guilabel> folder contains the following folders:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Calendar</guilabel>, for appointments and
|
|
event listings.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Contacts</guilabel>, for address cards.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Drafts</guilabel>, for messages you started and didn't finish.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Inbox</guilabel>, for incoming mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Outbox</guilabel>, for messages you have written
|
|
but not yet sent. This will be empty unless you use
|
|
<application>Ximian Evolution</application> while offline.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Sent</guilabel>, for sent mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Trash</guilabel>, a vFolder view of all the
|
|
messages you have marked for deletion but not yet
|
|
<glossterm linkend="expunge">expunged</glossterm>.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
<tip id="foldertips">
|
|
<title>Navigating without the Folder Bar or the Shortcut Bar</title>
|
|
<para>
|
|
You don't need the folder bar or the shortcut bar to move
|
|
around the main window. You can use <keycap>Tab</keycap> to
|
|
switch from one part of the window to another. When you hide the folder
|
|
bar,
|
|
there is a menu on the left side of the window just below the toolbar
|
|
to move about the folder tree, even with the folder and
|
|
shortcut bars hidden.
|
|
</para>
|
|
</tip>
|
|
|
|
<para>
|
|
If you get large volumes of mail, you'll want more folders than
|
|
just your Inbox. To create a new folder:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice> <guimenu>File</guimenu>
|
|
<guisubmenu>New</guisubmenu>
|
|
<guimenuitem>Folder</guimenuitem></menuchoice>
|
|
<keycombo action="simul">
|
|
<keycap>Shift</keycap>
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>E</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the folder type. The available options are.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Calendar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Contacts
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Mail
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Tasks
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose the location of the new folder.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Subfolders</title>
|
|
<para>
|
|
<application>Ximian Evolution</application> lets you nest folders
|
|
inside of each other, so that you can have a detailed
|
|
organizational system.
|
|
</para>
|
|
|
|
<note>
|
|
<title>Folders Have Limits</title>
|
|
<para>
|
|
Calendars must go in calendar folders, mail in mail
|
|
folders, and contacts in contact folders.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything in
|
|
<application>Ximian Evolution</application>. If you right-click on a
|
|
folder, you'll have a menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
|
|
<listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
<para>
|
|
Any time new mail arrives in a mail folder, that folder
|
|
label is displayed in bold text, along with the number of
|
|
new messages in that folder.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The <interface>menu bar</interface>'s contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. If you're looking at your Inbox, most of the menu items
|
|
will relate to mail; some will relate to other components of
|
|
<application>Ximian Evolution</application> and some, especially those
|
|
in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu></term>
|
|
|
|
<listitem><para> Anything related to a file or to the
|
|
operations of the application generally falls under this
|
|
menu: creating things, saving them to disk, printing them,
|
|
and quitting the program itself. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu></term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu></term>
|
|
<listitem><para>
|
|
This menu lets you decide how <application>Ximian Evolution</application>
|
|
should look. Some of the features control the appearance of
|
|
<application>Ximian Evolution</application> as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu></term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action — for
|
|
example, replying to a message — you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu></term>
|
|
<listitem><para>
|
|
Tools for configuring, changing, and
|
|
setting up preferences go here. For mail, that means things like
|
|
<guimenuitem>Mail Configuration</guimenuitem> and the
|
|
<guimenuitem>Virtual Folder Editor</guimenuitem>. For the
|
|
<interface>Calendar</interface> and the <interface>Contact
|
|
Manager</interface>, it's color, network, and layout
|
|
configuration.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu></term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
<application>Help Browser</application>
|
|
and read the <application>Ximian Evolution</application> manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
Once you've familiarized yourself with the <interface>main
|
|
window</interface> you can start doing things with it. We'll
|
|
start with the <guilabel>Summary</guilabel>, which provides a
|
|
quick overview of your <application>Ximian
|
|
Evolution</application> information.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-summary">
|
|
<title>Introducing the Summary</title>
|
|
<para>
|
|
The Ximian Evolution Summary provides you with a quick
|
|
run-down of important information: your appointments for a
|
|
given day, how much new mail you have, headlines from
|
|
selected news services, and so forth. To see the Summary,
|
|
click on the <guibutton>Summary</guibutton> button in the
|
|
shortcut bar, or select the <guilabel>Summary</guilabel>
|
|
folder in the folder bar.
|
|
</para>
|
|
|
|
<para>
|
|
FIXME: Insert picture of the Summary and labels here.
|
|
</para>
|
|
|
|
<para>
|
|
To add additional services to your Summary, or to edit the
|
|
existing services, select
|
|
<menuchoice>
|
|
<guimenu>Tools</guimenu>
|
|
<guimenuitem>Summary Settings</guimenuitem>
|
|
</menuchoice>.
|
|
</para>
|
|
|
|
</sect2>
|
|
|
|
<sect2 id="basics-mail">
|
|
<title>Introducing Email</title>
|
|
<para>
|
|
<application>Ximian Evolution</application> email is like other
|
|
email programs in several ways:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
It can sort and organize your mail in a wide variety of
|
|
ways with folders, searches, and filters.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It can send and receive mail in HTML or as plain text,
|
|
and makes it easy to send and recieve multiple file
|
|
attachments.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It supports multiple mail sources, including <glossterm
|
|
linkend="imap">IMAP</glossterm>, <glossterm
|
|
linkend="pop">POP3</glossterm>, local
|
|
<filename>mbox</filename> and
|
|
<filename>mh</filename> files.
|
|
|
|
<!-- NOT FOR 1.0, but maybe later
|
|
and even NNTP messages (newsgroups), which aren't
|
|
technically email.
|
|
-->
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It lets you guard your privacy with encryption.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
However, <application>Ximian Evolution</application> has some
|
|
important differences. First, it's built to handle very large
|
|
amounts of mail. Both the <link
|
|
linkend="usage-mail-organize-filters">filtering</link> and
|
|
<link linkend="usage-mail-organize-search">searching</link>
|
|
functions were built for speed and efficiency on large volumes
|
|
of mail. There's also the <application>Ximian Evolution</application>
|
|
<link linkend="usage-mail-organize-vFolders">vFolder</link>,
|
|
an advanced organizational feature not found in mainstream
|
|
mail clients. If you get a lot of mail, or if you keep every
|
|
message you get in case you need to refer to it later, you'll
|
|
find this feature especially useful.
|
|
</para>
|
|
<para>
|
|
Here's what the mailer looks like:
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
|
|
<figure id="usage-mail-intro-fig">
|
|
<title>Ximian Evolution Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="png" srccredit="Kevin Breit">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure============================== -->
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Email
|
|
Viewer</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
This is where your email is displayed.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Email List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Email List</guilabel> displays all the emails
|
|
that you have. This includes all your read, unread, and email
|
|
that is flagged to be deleted.
|
|
</para>
|
|
|
|
<para>
|
|
If you find the <interface>view pane</interface> too small, you can resize
|
|
the pane, enlarge the whole window, or double-click on the
|
|
message in the <interface>message list</interface> to have it
|
|
open in a new window. To change the sizes of a pane, just click
|
|
and hold on the divider between the two panes. Then you can drag
|
|
up and down to select the size of the panes. Just like with
|
|
folders, you can right-click on messages in the message list and
|
|
get a menu of possible actions.
|
|
</para>
|
|
<para>
|
|
Most of the mail-related actions you'll want to perform are
|
|
listed in the <guimenu>Message</guimenu> menu in the menu bar.
|
|
The most frequently used ones, like
|
|
<guimenuitem>Reply</guimenuitem> and
|
|
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
|
|
the toolbar. Almost all of them are also located in the
|
|
right-click menu and as keyboard shortcuts, which tend to be
|
|
faster once you get the hang of them. You can choose
|
|
whichever way you like best; the idea is that the software
|
|
should work the way you want, rather than making you work the
|
|
way the it does.
|
|
</para>
|
|
|
|
<para>
|
|
For an in-depth guide to the email capabilities of Ximian
|
|
Evolution, read <xref linkend="usage-mail">.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-calendar">
|
|
<title>Introducing the Calendar</title>
|
|
<para>
|
|
To begin using the calendar, select
|
|
<guibutton>Calendar</guibutton> from the <interface>shortcut
|
|
bar</interface>. By default, the calendar starts showing
|
|
today's schedule on a ruled background. At the upper right,
|
|
there's a monthly calendar you can use to switch days. Below
|
|
that, there's a <guilabel>Task</guilabel> pad, where you can
|
|
keep a list of tasks separate from your calendar appointments.
|
|
The day view in the calendar looks like this:
|
|
|
|
<!-- ============== Figure ============================= -->
|
|
<figure id="usage-calendar-fig">
|
|
<title>Ximian Evolution Calendar View</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/calendar" format="png" srccredit="Aaron Weber">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ============== End of Figure ============================= -->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Appointment
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Appointment List</guilabel> is responsible for showing you all of
|
|
your scheduled appointments, whether they are all day appointments or simply one time
|
|
appointments that last a half an hour.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="png"></imageobject></inlinemediaobject>
|
|
<guilabel>Task List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Task List</guilabel> compliments the
|
|
<guilabel>Appointment List </guilabel> as it keeps track of
|
|
tasks which don't have a time associated with them. Tasks can
|
|
have complex notes associated with them, and you can also note
|
|
their completeness on a percentage scale.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="png"></imageobject></inlinemediaobject>
|
|
<guilabel>Calendar Window</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Calendar Window</guilabel> has a graphical representation of
|
|
the calendar, so you can select what days to view in the <guilabel>Appointment
|
|
List</guilabel>.
|
|
</para>
|
|
|
|
<para>
|
|
For more information about the calendar
|
|
read <xref linkend="usage-calendar">.
|
|
</para>
|
|
|
|
</sect2>
|
|
<sect2 id="basics-contacts">
|
|
<title>Introducing the Address Book</title>
|
|
<para>
|
|
The <application>Ximian Evolution</application> address book can
|
|
handle all of the functions of an address book, phone book, or
|
|
Rolodex. Of course, it's a lot easier to update
|
|
<application>Ximian Evolution</application> than it is to change an
|
|
actual paper book. <application>Ximian Evolution</application> also
|
|
allows easy synchronization with hand-held devices. Since
|
|
<application>Ximian Evolution</application> supports the <glossterm
|
|
linkend="ldap">LDAP</glossterm> directory protocol, you can
|
|
use it with almost any type of existing directory server on
|
|
your network.
|
|
</para>
|
|
<para>
|
|
Another advantage of the <application>Ximian Evolution</application>
|
|
address book is its integration with the rest of the
|
|
application. For example, you can create an address card from
|
|
an email just by right-clicking on the sender's email address.
|
|
</para>
|
|
<para>
|
|
To open your address book, click on
|
|
<guibutton>Contacts</guibutton> in the shortcut bar, or select
|
|
one of your contacts folders from the folder bar. <xref
|
|
linkend="usage-contact-fig"> shows the address book in all its
|
|
organizational glory. By default, the address book shows all
|
|
your cards in alphabetical order, in a <glossterm
|
|
linkend="minicard">minicard</glossterm> view. You can select
|
|
other views from the <guimenu>View</guimenu> menu, and adjust
|
|
the width of the columns by clicking and dragging the grey
|
|
column dividers.
|
|
</para>
|
|
<para>
|
|
The address book looks like this:
|
|
|
|
<figure id="usage-contact-fig">
|
|
<title>Ximian Evolution Contact Interface</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact List Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/contact" format="png" srccredit="Kevin Breit">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="png"></imageobject></inlinemediaobject> <guilabel>Contact
|
|
List</guilabel>
|
|
</para>
|
|
<para>
|
|
The <guilabel>Contact List</guilabel> lists your contacts.
|
|
</para>
|
|
<para>
|
|
For detailed instructions on how to use the address book,
|
|
read <xref linkend="usage-contact">.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter> |