40c8393cd7
2001-10-01 Aaron Weber <aaron@ximian.com> * help/C/Makefile.am: removed an extraneous tab. * C/usage-mail.sgml: missing directory for figure file ref. svn path=/trunk/; revision=13294
2005 lines
66 KiB
Plaintext
2005 lines
66 KiB
Plaintext
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<chapter id="usage-mail">
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<title>Using Evolution for Email</title>
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<para>
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This chapter, and <xref linkend="usage-mail-organize">, will
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provide you with an in-depth guide to the capabilities of
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Evolution as a mail client. For information about how to set up
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your mail account, see <xref linkend="config-prefs-mail">.
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</para>
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<note>
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<title>If you use IMAP Mail</title>
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<para>
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If you chose IMAP mail during the setup process, you must
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subscribe to your mail folders before you can read mail in
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them. Read <xref linkend="usage-mail-subscriptions"> to find out
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how.
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</para>
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</note>
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<sect1 id="usage-mail-getnsend-read">
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<title>Reading Mail</title>
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<para>
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Start the mail client by clicking on the
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<guibutton>Inbox</guibutton> icon in the shortcut bar, or by
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selecting a mail folder in the folder bar. To read a message,
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select it in the message list; if you'd like to see it in its
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own window, double-click on it or press
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<keycombo action="simul">
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<keycap>Ctrl</keycap>
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<keycap>O</keycap>
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</keycombo>.
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</para>
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<tip id="spaceandbs">
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<title>Reading Mail with the Keyboard</title>
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<para>
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You can click the spacebar to page down while you're reading
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an email, and press backspace to page up in an email. This
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may help to make reading your email faster.
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</para>
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</tip>
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<sect2 id="usage-mail-listorder">
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<title>Sorting the message list</title>
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<para>
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<application>Evolution</application> helps you work by letting you sort
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your email. To sort by sender, subject, or date, click
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on the bars with those labels at the top of the message
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list. The direction of the arrow next to the label indicates
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the direction of the sort, and if you click again, you'll
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sort them in reverse order. For example, click once on
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<guilabel>Date</guilabel> to sort messages by date from
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oldest to newest. Click again, and
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<application>Evolution</application> sorts the list from
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newest to oldest. You can also right-click on the message
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header bars to get a set of sorting options, and add or
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remove columns from the message list. You can find detailed
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instructions on how to customize your message display
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columns in <xref linkend="usage-mail-organize-columns">.
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</para>
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<tip id="view-headers">
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<title>Email Headers</title>
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<para>
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To look at the complete headers for email messages, select
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<menuchoice><guimenu>View</guimenu><guisubmenu>Message
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Display</guisubmenu><guimenuitem>Show Full
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Headers</guimenuitem></menuchoice>. To see absolutely every
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bit, choose
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<menuchoice><guimenu>View</guimenu><guisubmenu>Message
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Display</guisubmenu><guimenuitem>Show Email Source
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</guimenuitem></menuchoice>.
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</para>
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</tip>
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<para>
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You can also choose a threaded message view. Select
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<menuchoice>
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<guimenu>View</guimenu>
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<guimenuitem>Threaded</guimenuitem>
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</menuchoice>
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to turn the threaded view on or off. When you select this option,
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<application>Evolution</application> groups the replies to a
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message with the original, so you can follow the thread of a
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conversation from one message to the next.
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</para>
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<figure>
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<title>Threaded Mail View</title>
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<screenshot>
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<screeninfo>Threaded Mail View</screeninfo>
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<mediaobject><imageobject><imagedata format="png" fileref="figures/mail-threaded" srccredit="Aaron Weber">
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</imageobject></mediaobject>
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</screenshot>
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</figure>
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</sect2>
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<sect2 id="usage-mail-getnsend-delete">
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<title>Deleting Mail</title>
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<para>
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Once you've read your mail, you may want to get rid of
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it.
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To delete a message:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Click the message to select it
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</para>
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</listitem>
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<listitem>
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<para>
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Press delete button or right click on the message and
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choose <guilabel>Delete</guilabel>.
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</para>
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<note>
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<title>Why do I still see deleted mail?</title>
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<para>
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When you press <guibutton>Delete</guibutton> or click
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the trash button, your mail isn't actually deleted,
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but is marked for deletion. Your email is not gone
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until you have expunged it. When you "Expunge" a
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folder, you remove all the mail that you have marked
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for deletion.
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</para>
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<para>
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If you don't like this behavior, select
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<menuchoice><guimenu>View</guimenu><guimenuitem>Hide
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Deleted Messages</guimenuitem></menuchoice>. Then,
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you will only see deleted messages when you look in
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your <guilabel>Trash</guilabel> folder.
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</para>
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</note>
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</listitem>
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<listitem>
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<para>
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Click
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<menuchoice>
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<guimenu>Actions</guimenu>
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<guimenuitem>Expunge</guimenuitem>
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</menuchoice>
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or press
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<keycombo action="simul">
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<keycap>Ctrl</keycap>
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<keycap>E</keycap>
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</keycombo>
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</para>
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</listitem>
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</orderedlist>
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</para>
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<note>
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<title>Trash is Actually a vFolder?</title>
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<para>
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Your trash folder is actually a vFolder that displays all
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messages you have marked for later deletion. For more
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information about vFolders, see <xref
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linkend="usage-mail-organize-vfolders">. If you choose
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<menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty
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Trash</guimenuitem> </menuchoice> you will expunge
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<emphasis>all</emphasis> your folders.
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</para>
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</note>
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</sect2>
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<sect2 id="usage-mail-getnsend-undelete">
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<title>Undeleting Messages</title>
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<para>
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To undelete a message:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Select a message you have marked for deletion.
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</para>
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</listitem>
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<listitem>
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<para>
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Press <keycombo
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action="simul"><keycap>Ctrl</keycap><keycap>U</keycap>
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</keycombo>
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or choose
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<menuchoice>
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<guimenu>Actions</guimenu>
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<guimenuitem>Undelete</guimenuitem>
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</menuchoice>
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</para>
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<note>
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<title>What does Undelete actually do?</title>
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<para>
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If you have marked a message for deletion, undeleting
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it will unmark it, and the message will be removed
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from the Trash folder. However, it can't bring back
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messages that have been expunged.
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</para>
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</note>
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</listitem>
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</orderedlist>
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</para>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-get">
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<title>Checking for New Mail</title>
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<para>
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Now that you've had a look around the
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<interface>Inbox</interface>, it's time to check for new mail.
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Click <guibutton>Get Mail</guibutton> in the toolbar to check
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your mail. If you haven't entered any mail settings yet, the
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<interface>setup assistant</interface> will ask you for the
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information it needs to check your email.
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</para>
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<para>
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The assistant will give you several dialog boxes where you configure:
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<itemizedlist>
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<listitem>
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<para>
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your personal information
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</para>
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</listitem>
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<listitem>
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<para>
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your outgoing email server information
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</para>
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</listitem>
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<listitem>
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<para>
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your mail account identity name
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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To check your email, press the <guibutton>Check Mail</guibutton>
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button. If this is your first time checking mail, or you
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haven't asked <application>Evolution</application> to store your
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password, you'll be prompted for the password. Enter your
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password and your email will be downloaded.
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</para>
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<note id="badmailsettings">
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<title>Can't Check Mail?</title>
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<para>
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If you get an error message instead of mail, you probably need
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to check your network settings. To learn how to do that, have
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a look at <xref linkend="config-prefs-mail">, or ask your
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system administrator.
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</para>
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</note>
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<tip>
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<title>Sharing Mailboxes with Other Mail Programs</title>
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<para>
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If you want to use <application>Evolution</application>
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and another email client, such as
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<application>Mutt</application>, at the same time,
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here's how:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Download your mail in the other application as
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you would normally.
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</para>
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</listitem>
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<listitem>
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<para>
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In <application>Evolution</application>
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<menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
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Settings</guimenuitem></menuchoice>, and pick the account
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you'd like to use to share mail. You may want to
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create a new account just for this source of
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mail.
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</para>
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</listitem>
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<listitem>
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<para>
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Under the <guilabel>Receiving Mail</guilabel>
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tab, select the type of mail file that your
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other mail application uses, and then enter the
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full path to that file.
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</para>
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</listitem>
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<listitem>
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<para>
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Click the <guibutton>OK</guibutton> button.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</tip>
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<!-- NOT FOR 1.0
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<sect2 id="usage-mail-getnsend-get-news">
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<title>Using Evolution for News</title>
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<para>
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Newsgroups are so similar to email that there's no reason not
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to read them side by side. If you want to do that, add a
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news source to your configuration (see <xref
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linkend="config-prefs-network-news">). The news server will
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appear as a remote server, and will look quite similar to an
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IMAP folder. When you click <guibutton>Get Mail</guibutton>,
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<application>Evolution</application> will also check for news
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messages.
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</para>
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</sect2>
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-->
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<sect2 id="usage-mail-getnsend-get-attach">
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<title>Working with Attachments and HTML Mail</title>
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<para>
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If someone sends you an <glossterm>attachment</glossterm>,
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a file attached to an email,
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<application>Evolution</application> will display the file
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at the bottom of the message to which it's attached. Text,
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including HTML formatting and embedded images, will appear
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as part of the message, rather than at the end of the
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message as an attachment.
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</para>
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<sect3 id="usage-mail-getnsend-get-attach-actions">
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<title>Saving or Opening Attachments</title>
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<para>
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If you get an attachment with an email message,
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<application>Ximian Evolution</application> can help you save
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it or open it with the appropriate applications.
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</para>
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<para>
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To save an attachment to disk:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Click the downward pointing arrow on the attachment icon
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and select <guimenuitem>Save to Disk</guimenuitem>.
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</para>
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</listitem>
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<listitem>
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<para>
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Choose a location and name for the file.
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</para>
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</listitem>
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<listitem>
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<para>
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Click <guibutton>OK</guibutton>.
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</para>
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</listitem>
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</orderedlist>
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</para>
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<para>
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To Open an Attachment in a Program:
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Open the mail message with the attachment you want to read.
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</para>
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</listitem>
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<listitem>
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<para>
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Click the arrow next the attachment icon.
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</para>
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</listitem>
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<listitem>
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<para>
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Select the program you'd like to use. It will start up
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and open the document.
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</para>
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</listitem>
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</orderedlist>
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</para>
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<para>
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-get-attach-html">
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<title>Inline Images in HTML Mail</title>
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<para>
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When someone sends you HTML mail that includes an image in
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the body of the message— like the welcome message in
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your Inbox when you first started <application>Ximian
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Evolution</application>—
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<application>Evolution</application> will display the image
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inside the message. You can create messages like this by
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using the
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<menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice>
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tool in the message composer.
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</para>
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<para>
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If the image isn't included in the message, but is, instead,
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a link to an image, <application>Evolution</application> can
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download the image from the Internet for you. However,
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<application>Evolution</application> will not display the
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image unless you ask it to. This is because remotely hosted
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images can be slow to load and display, and can even be used
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by spammers to track who reads their email. Having images
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not load automatically helps protect your privacy.
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</para>
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<para>
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If you want the images to load for one message, select
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<menuchoice>
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<guimenu>View</guimenu>
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<guisubmenu>Message Display</guisubmenu>
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<guimenuitem>Load Images</guimenuitem>
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</menuchoice>.
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If you want <application>Ximian Evolution</application> to
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load remotely hosted images more often, go to the
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<guilabel>Display</guilabel> tab of the
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<menuchoice>
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<guimenu>Tools</guimenu>
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<guimenuitem>Mail Settings</guimenuitem>
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</menuchoice> dialog.
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</para>
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<note id="http-proxy">
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<title>Loading Images from the Net through an HTTP Proxy</title>
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<para>
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If you use an HTTP proxy,
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<application>Evolution</application> must be able to find
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it through the <systemitem>gnome-vfs</systemitem> subsystem
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before it can load images from the Internet. This is also
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the case if you wish to access weather and news information
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through the Summary tool. You can tell the GNOME Virtual
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File System about your HTTP proxy in one of two ways:
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<variablelist>
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<varlistentry>
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<term>Configure it with Nautilus</term>
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<listitem>
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<para>
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Open a Nautilus window
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</para>
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</listitem>
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<listitem>
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<para>
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Select <menuchoice>
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<guimenu>Preferences</guimenu>
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<guimenuitem>Edit Preferences</guimenuitem>
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</menuchoice>.
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</para>
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</listitem>
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<listitem>
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<para>
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Go to the <guilabel>Navigation</guilabel> tab.
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</para>
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</listitem>
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<listitem>
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<para>
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Click the <guilabel>Use HTTP Proxy</guilabel>
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checkbox and enter the location of your HTTP
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proxy in the <guilabel>Location</guilabel> field.
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</para>
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</listitem>
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</orderedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>Configure it with the gconftool command</term>
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<listitem>
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<para>
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<orderedlist numeration="arabic">
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<listitem>
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<para>
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Open a terminal.
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</para>
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</listitem>
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<listitem>
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<para>
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Enter the command
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<command>
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gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE"
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</command>
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</para>
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</listitem>
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<listitem>
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<para>
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Enter the command
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<command>
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gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url"
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</command>
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</para>
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</listitem>
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<listitem>
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<para>
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Enter the command
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<command>
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gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080"
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</command>
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</para>
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</listitem>
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</orderedlist>
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</para>
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<para>
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For more information about the gconftool command,
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read the gconftool man page.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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</note>
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</sect3>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-send">
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<title>Composing New Email Messages</title>
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<para>
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You can start writing a new email message by selecting
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<menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu> <guimenuitem>
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Mail Message</guimenuitem></menuchoice>, or by pressing the
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<guibutton>Compose</guibutton> button in the Inbox toolbar.
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When you do so, the <interface>New Message</interface> window
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will open, as shown in <xref
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linkend="usage-mail-newmsg-fig">.
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</para>
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<!-- ==============Figure=================================== -->
|
|
<figure id="usage-mail-newmsg-fig">
|
|
<title>New Message Window</title>
|
|
<screenshot>
|
|
<screeninfo>Evolution Main Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/newmsg" format="png" srccredit="Aaron Weber">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure=================================== -->
|
|
|
|
<para>
|
|
Enter an address in the <guilabel>To:</guilabel> field. If you
|
|
wish, enter a subject in the <guilabel>Subject:</guilabel>, and
|
|
a message in the box at the bottom of the window.
|
|
Once you have written your message, press
|
|
<guibutton>Send</guibutton>.
|
|
</para>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-delay">
|
|
<title>Sending Composed Messages Later</title>
|
|
<para>
|
|
<application>Evolution</application> will send mail
|
|
immediately unless you tell it to do otherwise by selecting
|
|
<menuchoice> <guimenu>File</guimenu> <guimenuitem>Send
|
|
Later</guimenuitem></menuchoice>. This will add your
|
|
messages to the <guilabel>Outbox</guilabel> queue. The
|
|
"Send Later" feature is particularly useful if you use a
|
|
modem to connect to the Internet and pay per-minute
|
|
charges: you can remain offline until you need to send
|
|
mail, then connect and send all your mail at once. Mail in
|
|
the outbox is sent when you click
|
|
<guibutton>Send/Recieve</guibutton> in the main window.
|
|
</para>
|
|
<para>
|
|
To learn more about how you can specify message queue and
|
|
filter behavior, see <xref linkend="config-prefs-mail">.
|
|
</para>
|
|
<note>
|
|
<title>Working Offline</title>
|
|
<para>
|
|
Select
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Work
|
|
Offline</guimenuitem></menuchoice> to have
|
|
<application>Ximian Evolution</application> disconnect
|
|
from the Internet while you work. When you want to
|
|
reconnect, choose
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Work
|
|
Online</guimenuitem></menuchoice>. Alternativly, you can click the connection button at the bottom left side of the window.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
You can also choose to save messages as drafts or as text
|
|
files. Your options are:
|
|
<itemizedlist>
|
|
<listitem><para>
|
|
Choose
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Save Draft</guimenuitem>
|
|
</menuchoice>
|
|
to store your messages in the drafts folder for later
|
|
revision.
|
|
</para></listitem>
|
|
|
|
<listitem><para>
|
|
If you'd like to have the message sent later, you
|
|
can choose <guimenuitem>Send Later</guimenuitem>. That way,
|
|
the message will be added to the queue, and you can send a
|
|
batch of messages all at once.
|
|
</para></listitem>
|
|
|
|
<listitem><para>
|
|
If you prefer to save your message as a text file,
|
|
choose <guimenuitem>Save As</guimenuitem> and then choose a
|
|
file name.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-compose">
|
|
<title>More About Mail Composition</title>
|
|
<para>
|
|
In the next few sections, you'll see how
|
|
<application>Evolution</application> handles advanced email
|
|
features, including large recipient lists, attachments, and
|
|
forwarding.
|
|
</para>
|
|
<sect3 id="usage-mail-getnsend-send-attach">
|
|
<title>Attachments</title>
|
|
<para>
|
|
To attach a file to your email:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Push the attach button in the composer toolbar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the file you want to attach
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>OK</guibutton>
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
You can drag a file from your desktop into the composer window to
|
|
attach it as well.
|
|
</para>
|
|
<para>
|
|
To hide the display of files you've attached to the
|
|
message, select <menuchoice>
|
|
<guimenu>View</guimenu> <guimenuitem>Hide
|
|
Attachments</guimenuitem> </menuchoice>; to show them
|
|
again, choose <guimenuitem>Show Attachments</guimenuitem>.
|
|
</para>
|
|
<para>
|
|
When you send the message, a copy of the attached file
|
|
will go with it. Be aware that big attachments can take a
|
|
long time to download.
|
|
</para>
|
|
</sect3>
|
|
|
|
<sect3 id="usage-mail-getnsend-send-to-types">
|
|
<title>Specifying Recipients for Email</title>
|
|
<para>
|
|
<application>Evolution</application>, like most email
|
|
programs, recognizes three types of addressee: primary
|
|
recipients, secondary recipients, and hidden ("blind")
|
|
recipients.
|
|
</para>
|
|
<para>
|
|
The simplest way to direct a message is to put the email
|
|
address or addresses in the <guilabel>To:</guilabel>
|
|
field, which denotes primary recipients. To send mail to
|
|
more than one or two people, you can use the
|
|
<guilabel>Cc:</guilabel> field.
|
|
</para>
|
|
<para>
|
|
Hearkening back to the dark ages when people used
|
|
typewriters and there were no copy machines, "Cc" stands
|
|
for "Carbon Copy." Use it whenever you want to share a
|
|
message you've written to someone else.
|
|
</para>
|
|
<para>
|
|
<guilabel>Bcc:</guilabel> is a little more complex. You
|
|
use it like <guilabel>Cc:</guilabel>, but people on the
|
|
<guilabel>Bcc:</guilabel> list are hidden from the other
|
|
recipients of the message. Use it to send mail to large
|
|
groups of people, especially if they don't know each other
|
|
or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click
|
|
<menuchoice>
|
|
<guimenu>View</guimenu>
|
|
<guimenuitem>Bcc Field</guimenuitem>
|
|
</menuchoice>.
|
|
|
|
</para>
|
|
|
|
<para>
|
|
If you frequently write email to the same groups of people,
|
|
you can create address lists in the Contact Manager, and
|
|
then send them mail as though they had a single address.
|
|
To learn how to do that, read <xref
|
|
linkend="usage-contact-organize-group-list">.
|
|
</para>
|
|
|
|
</sect3>
|
|
|
|
<sect3 id="usage-mail-getnsend-send-to">
|
|
<title>Choosing Recipients Quickly</title>
|
|
<para>
|
|
If you have created address cards in the contact manager,
|
|
you can also enter nicknames or other portions of address
|
|
data, and <application>Evolution</application> will offer a
|
|
drop down list of possible address completions from your
|
|
address book. If you enter a name or nickname that can go
|
|
with more than one card, Evolution will open a dialog box to
|
|
ask you which person you meant.
|
|
|
|
<!-- Also, <application>Evolution</application> will add a
|
|
domain to any unqualified addresses. By default, this is
|
|
your domain, but you can choose which one mail preferences
|
|
dialog. NOTE: Bug filed on this: it's not available now,
|
|
but may be in the future.
|
|
-->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
Alternately, you can click on the
|
|
<guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
|
|
<guibutton>Bcc:</guibutton> buttons to get a list —
|
|
potentially a very long one — of the email addresses
|
|
in your contact manager. Select addresses and click on
|
|
the arrows to move them into the appropriate address
|
|
columns.
|
|
</para>
|
|
<para>
|
|
For more information about using email together with the
|
|
contact manager and the calendar, see <xref
|
|
linkend="contact-automation-basic"> and <xref
|
|
linkend="usage-calendar-apts">.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-reply">
|
|
<title>Replying to Email Messages</title>
|
|
<para>
|
|
To reply to a message, press the
|
|
<guibutton>Reply:</guibutton> button while it is selected,
|
|
or choose <guimenuitem>Reply to Sender:</guimenuitem> from
|
|
the message's right-click menu. That will open the
|
|
<interface>message composer</interface>. The
|
|
<guilabel>To:</guilabel> and <guilabel>Subject:</guilabel>
|
|
fields will already be filled, although you can alter them
|
|
if you wish. In addition, the full text of the old message
|
|
is inserted into the new message, either grey (for
|
|
HTML display) or with the > character before each line
|
|
(in plain text mode), to indicate that it's part of the
|
|
previous message. People often intersperse their message
|
|
with the quoted material as shown in <xref
|
|
linkend="usage-mail-getnsend-reply-fig">.
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
<figure id="usage-mail-getnsend-reply-fig">
|
|
<title>Reply Message Window</title>
|
|
<screenshot>
|
|
<screeninfo>Evolution Main Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/replymsg" format="png" srccredit="Aaron Weber">
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure=================================== -->
|
|
</para>
|
|
<para>
|
|
If you're reading a message with several recipients, you may
|
|
wish to use <guibutton>Reply to All</guibutton> instead of
|
|
<guibutton>Reply</guibutton>. If there are large numbers
|
|
of people in the <guilabel>Cc:</guilabel> or
|
|
<guilabel>To:</guilabel> fields, this can save substantial
|
|
amounts of time.
|
|
<example>
|
|
<title>Using the Reply to All feature</title>
|
|
<para>
|
|
Susan sends an email to a client and sends copies to Tim
|
|
and to an internal company mailing list of co-workers.
|
|
If Tim wants to make a comment for all of them to read,
|
|
he uses <guibutton>Reply to All</guibutton>, but if he
|
|
just wants to tell Susan that he agrees with her, he
|
|
uses <guibutton>Reply</guibutton>. Note that his reply
|
|
will not reach anyone that Susan put on her
|
|
<guilabel>Bcc</guilabel> list, since that list is not
|
|
shared with anyone.
|
|
</para>
|
|
</example>
|
|
</para>
|
|
<para>
|
|
If you're subscribed to a mailing list, and want your reply
|
|
to go just to the list, rather than to the sender, choose
|
|
<guibutton>Reply to List</guibutton> instead of
|
|
<guibutton>Reply</guibutton> or <guibutton>Reply to
|
|
All</guibutton>.
|
|
<note>
|
|
<title>What is a Mailing List?</title>
|
|
<para>
|
|
Mailing Lists are one of the most popular tools for
|
|
group collaboration on the Internet. Here's how they work:
|
|
<simplelist>
|
|
<member>
|
|
Someone sends a message to a single address, like
|
|
<email>evolution@ximian.com</email>.
|
|
</member>
|
|
<member>
|
|
That address belongs to a program that distributes
|
|
the message to a list of recipients.
|
|
</member>
|
|
</simplelist>
|
|
The mail management program lets individuals subscribe
|
|
to or unsubscribe from the list at will, without
|
|
requiring the message writers to remember the addresses
|
|
of every recipient.
|
|
</para>
|
|
<para>
|
|
Mailing list servers can also let network administrators
|
|
control mail flow, list membership, and even moderate
|
|
the content of mailing lists.
|
|
</para>
|
|
</note>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-find">
|
|
<title>Searching and Replacing with the Composer</title>
|
|
<para>
|
|
You are probably familiar with search and replace features
|
|
in any sort of text-editing software, and if you come from
|
|
a Linux or Unix background, you may know what
|
|
<guimenuitem>Find Regex</guimenuitem> does. If you aren't
|
|
among the lucky who already know, here's a quick rundown of
|
|
the automated text searching features that the message
|
|
composer makes available to you.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Find</guimenuitem></term>
|
|
<listitem><para> Enter a word or phrase, and
|
|
<application>Evolution</application> will find it
|
|
in your message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Regex</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Find a regex, also called a
|
|
<glossterm linkend="regular-expression">regular
|
|
expression</glossterm>, in your composer window.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Again</guimenuitem></term>
|
|
<listitem><para>
|
|
Select this item to repeat the last search you performed.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Replace</guimenuitem></term>
|
|
<listitem><para>
|
|
Find a word or phrase, and replace it with
|
|
something else.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
For all of these menu items, you can choose whether or not
|
|
to <guilabel>Search Backwards</guilabel> in the document
|
|
from the point where your cursor is. For all but the
|
|
regular expression search (which doesn't need it), you are
|
|
offered a check box to determine whether the search is to
|
|
be <guilabel>Case Sensitive</guilabel> when it determines
|
|
a match.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-html">
|
|
<title>Enhance your email with HTML</title>
|
|
<para>
|
|
Normally, you can't set text styles or insert pictures in
|
|
emails, which is why email is often regarded as
|
|
uncommunicative and cold, and why people often resort to
|
|
using far too many exclamation points to convey their
|
|
feelings. However, most newer email programs can display
|
|
images and text styles as well as basic alignment and
|
|
paragraph formatting. They do this with <glossterm
|
|
linkend="html">HTML</glossterm>, just like web pages do.
|
|
</para>
|
|
<note>
|
|
<title>HTML Mail is not a Default Setting</title>
|
|
<para>
|
|
Some people do not have HTML-capable mail clients, or
|
|
prefer not to receive HTML-enhanced mail because it is
|
|
slower to download and display. Because some people may
|
|
prefer not to get HTML mail,
|
|
<application>Evolution</application> sends plain text
|
|
unless you explicitly ask for HTML.
|
|
</para>
|
|
</note>
|
|
|
|
<para> You can change the format of an email message between
|
|
plain text and HTML by choosing <menuchoice>
|
|
<guimenu>Format</guimenu> <guimenuitem>
|
|
HTML</guimenuitem></menuchoice>.
|
|
</para>
|
|
<para>
|
|
To send all your mail as HTML by default, set your mail
|
|
format preferences in the mail configuration dialog. See
|
|
<xref linkend="config-prefs-mail-other"> for more
|
|
information.
|
|
</para>
|
|
<para>
|
|
HTML formatting tools are located in the toolbar just above
|
|
the space where you'll actually compose the message, and
|
|
they also appear in the <guimenu>Insert</guimenu> and
|
|
<guimenu>Format</guimenu> menus.
|
|
</para>
|
|
<para>
|
|
The icons in the toolbar are explained in <glossterm
|
|
linkend="tooltip">tool-tips</glossterm>, which appear when
|
|
you hold your mouse over the buttons. The buttons fall
|
|
into four categories:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Headers and lists</term>
|
|
<listitem>
|
|
<para>
|
|
At the left edge of the toolbar, you can choose
|
|
<guilabel>Normal</guilabel> for a default text style
|
|
or <guilabel>Header 1</guilabel> through
|
|
<guilabel>Header 6</guilabel> for varying sizes of
|
|
header from large (1) to tiny (6). Other styles
|
|
include <guilabel>preformat</guilabel>, to use the HTML
|
|
tag for preformatted blocks of text, and three types
|
|
of bullet points for the highly
|
|
organized.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Text style</term>
|
|
<listitem>
|
|
<para>
|
|
Use these buttons to determine the way your letters
|
|
look. If you have text selected, the style will
|
|
apply to the selected text. If you do not have text
|
|
selected, the style will apply to whatever you type
|
|
next. The buttons are:
|
|
<itemizedlist mark="none">
|
|
<listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
|
|
<listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
|
|
<listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
|
|
<listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Alignment</term>
|
|
<listitem>
|
|
<para>
|
|
Located next to the text style buttons, these three
|
|
paragraph icons should be familiar to users of most
|
|
word processing software. The leftmost button will
|
|
make your text aligned to the left, the center
|
|
button, centered, and the right hand button,
|
|
aligned on the right side.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Indentation rules</term>
|
|
<listitem>
|
|
<para>
|
|
The button with the arrow pointing left will reduce
|
|
a paragraph's indentation, and the right arrow will
|
|
increase its indentation.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Color Selection</term>
|
|
<listitem>
|
|
<para>
|
|
At the far right is the color section tool. The
|
|
colored box displays the current text color; to
|
|
choose a new one, click the arrow button just to the
|
|
right. If you have text selected, the color will
|
|
apply to the selected text. If you do not have text
|
|
selected, the color will apply to whatever you type
|
|
next. You can select a background color or image by
|
|
right-clicking on the message background and
|
|
selecting <guilabel>Page</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
The <guimenu>Insert</guimenu> gives you opinions which let you
|
|
spruce up your email to make it more interesting:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Link</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Lets you link some text to a website. Use this tool to put hyperlinks in your HTML
|
|
messages. If you don't want special link text, you can just enter the address
|
|
directly, and <application>Evolution</application>
|
|
will recognize it as a link. To add a link:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select the text you wish to link from.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Right click on the text and click on <guibutton>Link</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Put the URL you want to use in the <guilabel>URL</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>OK</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<note>
|
|
<para>
|
|
If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link.
|
|
</para>
|
|
</note>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Image</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Lets you put an image alongside text.
|
|
</para>
|
|
<para>
|
|
To insert an image into your email:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a new email by clicking <guibutton>New Message</guibutton>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Make sure that you have the
|
|
<menuchoice>
|
|
<guimenu>Format</guimenu>
|
|
<guimenuitem>HTML</guimenuitem>
|
|
</menuchoice>
|
|
selector checked.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select
|
|
<menuchoice>
|
|
<guimenu>Insert</guimenu>
|
|
<guimenuitem>Image</guimenuitem>
|
|
</menuchoice>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose your image by clicking the <guibutton>Browse</guibutton> button.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>Insert</guibutton> to insert the image.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Rule</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Inserts a horizontal line into the text to help divide two
|
|
sections.
|
|
</para>
|
|
<para>
|
|
To insert a rule:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a new email by clicking <guibutton>New Message</guibutton>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Make sure that you have the
|
|
<menuchoice>
|
|
<guimenu>Format</guimenu>
|
|
<guimenuitem>HTML</guimenuitem>
|
|
</menuchoice>
|
|
selector checked.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Rule</guibutton> button in the <guilabel>Toolbar</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the type of rule. You can use a plain
|
|
line, a 3D line, or a yellow line with flowers.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose the size of the line, as a percentage of the width of the email window.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose the alignment and style. For the plain
|
|
line, you can choose the thickness of the line,
|
|
and whether it will be shaded, or solid. For the
|
|
other types, you can only choose alignment.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>Insert</guibutton> to insert the rule.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Table</term>
|
|
<listitem>
|
|
<para>
|
|
Inserts a table into the text to help divide two
|
|
sections.
|
|
</para>
|
|
<para>
|
|
To insert a rule:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a new email by clicking <guibutton>New Message</guibutton>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Make sure that you have the
|
|
<menuchoice>
|
|
<guimenu>Format</guimenu>
|
|
<guimenuitem>HTML</guimenuitem>
|
|
</menuchoice>
|
|
selector checked.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Table</guibutton> button in the <guilabel>Toolbar</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Insert</guibutton> button.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
To add a hyperlink to your HTML message:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select the text you want to display as a link.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Right click on text and select
|
|
<guimenuitem>Link</guimenuitem>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the address you wish to link to in the
|
|
<guilabel>URL</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Press <guibutton>OK</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<para>
|
|
To add an image to your HTML message:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice>
|
|
<guimenu>Insert</guimenu>
|
|
<guimenuitem>Image</guimenuitem>
|
|
</menuchoice>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>Browse</guibutton> to select the image
|
|
you want to include in your email.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Along the right side of the window, choose the alignment,
|
|
border, and other attributes of the image. If you change
|
|
the size attributes, the image will be shrunk or stretched
|
|
to fit the size you have chosen.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
If you would like to make the image a clickable link,
|
|
enter a URL in the <guilabel>Link</guilabel> tab of the
|
|
window.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
When you are finished, press
|
|
<guibutton>Insert</guibutton> to include the image in
|
|
your message.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
You can insert an image into the background of your message by
|
|
right-clicking on the message background and selecting
|
|
<guimenuitem>Page</guimenuitem>. From that dialog, you may
|
|
also select background color and set other general options
|
|
about the html message you are composing.
|
|
</para>
|
|
<sect3 id="html-templates">
|
|
<title>HTML Templates</title>
|
|
<para>
|
|
<application>Evolution</application> not only allows you to
|
|
decorate your email with HTML text and graphics, but
|
|
provides you with prebuilt templates for you to use when
|
|
making these improvements. You can use these to emphasize a
|
|
point or frame an image in an attractive manner.
|
|
</para>
|
|
<para>
|
|
To include a template into your HTML based email:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Create a new email by clicking <guibutton>New Message</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Make sure that the
|
|
<menuchoice>
|
|
<guimenu>
|
|
Format
|
|
</guimenu>
|
|
<guimenuitem>
|
|
HTML
|
|
</guimenuitem>
|
|
</menuchoice>
|
|
selector is checked.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>HTML Template</guibutton> button in the
|
|
<guilabel>Toolbar</guilabel> or select
|
|
<menuchoice>
|
|
<guimenu>
|
|
Insert
|
|
</guimenu>
|
|
<guimenuitem>
|
|
HTML Template
|
|
</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the template type in the
|
|
<guilabel>Template</guilabel> selection box. Your
|
|
options are <guilabel>Note</guilabel> and
|
|
<guilabel>Image Frame</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Set the size and alignment of the HTML template.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Click <guibutton>Insert</guibutton> to insert it where the
|
|
cursor is.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Once you have inserted the template, click on the text
|
|
in the template, and enter the text you want to use.
|
|
</para>
|
|
<para>
|
|
If you have selected an image frame template,
|
|
right-click on the image and select
|
|
<guimenuitem>Image</guimenuitem> to select the image
|
|
you want to place in the frame.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="composer-tables">
|
|
<title>Tables in Email</title>
|
|
<para>
|
|
<application>Evolution</application> allows you to put
|
|
tables in your HTML email to help organize your thoughts.
|
|
These tables are a simplified version of what you might find
|
|
in a spreadsheet program like
|
|
<application>Gnumeric</application>.
|
|
</para>
|
|
<para>
|
|
To include a table in your email:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Create a new email by clicking <guibutton>New Message</guibutton>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Make sure you have the
|
|
<menuchoice>
|
|
<guimenu>
|
|
Format
|
|
</guimenu>
|
|
<guimenuitem>
|
|
HTML
|
|
</guimenuitem>
|
|
</menuchoice>
|
|
selector checked.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice>
|
|
<guimenu>
|
|
Insert
|
|
</guimenu>
|
|
<guimenuitem>
|
|
Table
|
|
</guimenuitem>
|
|
</menuchoice>
|
|
or click the <guiicon>Table</guiicon> button in the
|
|
toolbar.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Select the template, or style, you want to use for the
|
|
table.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Set the number of rows and columns you want.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Insert</guibutton> button.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click in a cell and type to insert text into the table.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
You can also edit a table after creation. Just right-click
|
|
on it and select <guimenuitem>Table</guimenuitem> to open
|
|
the table editing window again. Or, you can select items
|
|
from the <guimenu>Table Delete</guimenu> and <guimenu>Table
|
|
Insert</guimenu> menus.
|
|
</para>
|
|
|
|
<para>
|
|
<tip id="table-tip">
|
|
<title>Deleting an Entire Table</title>
|
|
<para>
|
|
You can delete an entire table by right-clicking on
|
|
a table or other HTML object in a message, and selecting
|
|
<menuchoice>
|
|
<guimenu>Table Delete</guimenu>
|
|
<guimenuitem>Table</guimenuitem> </menuchoice>. In an
|
|
HMTL message, your signature, templates, and image
|
|
inclusions all have tables around them, and you can remove
|
|
them completely and quickly with this shortcut.
|
|
</para>
|
|
</tip>
|
|
</para>
|
|
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-fwd">
|
|
<title>Forwarding Mail</title>
|
|
<para>
|
|
The post office forwards your mail for you when you change
|
|
addresses, and you can forward a letter if it comes to you by mistake.
|
|
The email <guilabel>Forward</guilabel> button
|
|
works in much the same way. It's particularly useful if you
|
|
have received a message and you think someone else would
|
|
like to see it. You can forward a message as an attachment
|
|
to a new message (this is the default) or
|
|
you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
|
|
portion of the message you are sending. Attachment
|
|
forwarding is best if you want to send the full, unaltered
|
|
message on to someone else. Inline forwarding is best if
|
|
you want to send portions of a message, or if you have a
|
|
large number of comments on different sections of the
|
|
message you are forwarding. Remember to note from whom the
|
|
message came, and where, if at all, you have removed or
|
|
altered content.
|
|
</para>
|
|
<para>
|
|
To forward a message you are reading, press
|
|
<guibutton>Forward</guibutton> on the toolbar, or select
|
|
<menuchoice> <guimenu>Message</guimenu>
|
|
<guimenuitem>Forward</guimenuitem> </menuchoice>. If you
|
|
prefer to forward the message <glossterm linkend="inline">inline</glossterm>
|
|
instead of attached, select <menuchoice>
|
|
<guimenu>Message</guimenu> <guimenuitem>Forward
|
|
Inline</guimenuitem> </menuchoice> from the menu. Choose an
|
|
addressee as you would when sending a new message; the
|
|
subject will already be entered, but you can alter it.
|
|
Enter your comments on the message in the
|
|
<interface>composition frame</interface>, and press
|
|
<guibutton>Send</guibutton>.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-ettiquette">
|
|
<title>Seven Tips for Email Courtesy</title>
|
|
<para>
|
|
|
|
<itemizedlist>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send spam or forward chain mail. If you must,
|
|
watch out for hoaxes and urban legends, and make sure
|
|
the message doesn't have multiple layers of
|
|
greater-than signs, (>) indicating multiple layers
|
|
of careless in-line forwarding.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Always begin and close with a salutation. Say "please"
|
|
and "thank you," just like you do in real life. You
|
|
can keep your pleasantries short, but be pleasant!
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING!
|
|
Don't write a whole message in capital letters. It
|
|
hurts people's ears.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Check your spelling and use complete sentences. By
|
|
default, <application>Evolution</application> will put
|
|
a red line beneath words it doesn't recognize, as you
|
|
type them.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send nasty emails (flames). If you get one,
|
|
don't write back.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
When you reply or forward, include just enough of
|
|
the previous message to provide context: not too
|
|
much, not too little.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send spam.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para> Happy mailing! </para>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="rsvp-stuff">
|
|
<title>RSVPs in Mail</title>
|
|
<para>
|
|
If you create an event in the calendar component, you can then
|
|
send invitations to the attendee list through the
|
|
<application>Ximian Evolution</application> email tool. The
|
|
invitation card is sent as an attachment in iCal format.
|
|
</para>
|
|
<para>
|
|
If you click on the attachment button and click the
|
|
<guibutton>View Inline</guibutton>, <application>Ximian
|
|
Evolution</application> will show you information about the
|
|
meeting, and let you respond to the meeting in several ways.
|
|
Select the response that you would like, and then click the
|
|
<guibutton>OK</guibutton> button.
|
|
</para>
|
|
<para>
|
|
Your options are:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Accept</term>
|
|
<listitem>
|
|
<para>
|
|
Select this entry if you will attend the meeting. When you
|
|
click the <guibutton>OK</guibutton> button, the meeting will
|
|
be entered into your calendar.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>>Accept</term>
|
|
<listitem>
|
|
<para>
|
|
Select this entry if you will probably attend the meeting.
|
|
When you click the <guibutton>OK</guibutton> button, the
|
|
meeting will be entered into your calendar, but marked as
|
|
tentative.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Decline</term>
|
|
<listitem>
|
|
<para>
|
|
Select this item if you will be unable to attend the
|
|
meeting. The meeting will not be entered into your calendar
|
|
when you click the <guibutton>OK</guibutton>, although your
|
|
response will be sent to the meeting host if you have
|
|
checked the <guilabel>RSVP</guilabel> box.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>RSVP</term>
|
|
<listitem>
|
|
<para>
|
|
Check this box if you would like your response sent to
|
|
the meeting organizers.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
</sect1>
|
|
|
|
<sect1 id="usage-mail-subscriptions">
|
|
<title>Subscription Management</title>
|
|
<para>
|
|
Since IMAP folders exist on the server, and opening them or
|
|
checking them takes time, you need fine-grained control over
|
|
the way that you use IMAP folders. That's why
|
|
<application>Evolution</application> has an IMAP
|
|
subscriptions manager.
|
|
</para>
|
|
<para>
|
|
To use it:
|
|
<orderedlist numeration="arabic">
|
|
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe
|
|
to Folders</guimenuitem></menuchoice>.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
If you have accounts on multiple IMAP servers, select the
|
|
server where you'd like to manage your
|
|
subscriptions. <application>Evolution</application> will
|
|
display a list of available files and folders.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Select a file or folder by clicking on it. You will want
|
|
to select at least the <guilabel>INBOX</guilabel>
|
|
folder. Depending upon the way your IMAP server is
|
|
configured, the list of available files may include
|
|
non-mail folders. If it does, you can ignore them.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Subscribe</guibutton> to add it to
|
|
the subscribed list.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
When you have subscribed to the folders you want, close
|
|
the window.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect1>
|
|
|
|
<sect1 id="encryption">
|
|
<title>Encryption</title>
|
|
<sect2 id="encryption-whatis">
|
|
<title>What is Encryption?</title>
|
|
<para>
|
|
Encryption is an ancient method of keeping information safe
|
|
from prying eyes. <application>Evolution</application> helps
|
|
you you protect your privacy by using
|
|
<application>gpg</application>, an implementation of strong
|
|
<glossterm linkend="public-key-encryption">Public Key
|
|
Encryption.</glossterm>
|
|
</para>
|
|
|
|
<note id="pub-priv">
|
|
<title>Public Key? Private Key? What is the difference?</title>
|
|
<para>
|
|
GPG uses two keys: public and private. You can give your
|
|
public key to anyone you want to recieve
|
|
encrypted messages, or put it on a public key server so
|
|
that people can look it up before contacting you.
|
|
<emphasis>Never give your private key to anyone,
|
|
ever</emphasis>. Your private key lets you decrypt any
|
|
message encrypted with your public key.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Using encryption takes a bit of forethought. When you send a
|
|
message that is encrypted, you must encrypt it using your
|
|
intended recipient's public key. To <emphasis>get</emphasis>
|
|
an encrypted message, you must make sure that the sender has
|
|
your public key in advance.
|
|
</para>
|
|
|
|
<para>
|
|
You can use encryption in two different ways:
|
|
<simplelist>
|
|
<member>
|
|
Encrypt the entire message, so that nobody but the recipient can read it.
|
|
</member>
|
|
<member>
|
|
Attach an encrypted signature to a plain text message, so
|
|
that the recipient can read the message without decrypting it, and
|
|
only needs decryption to verify the sender's identity.
|
|
</member>
|
|
</simplelist>
|
|
</para>
|
|
|
|
<example>
|
|
<title>Sending an Encrypted Messagee</title>
|
|
<para>
|
|
Kevin wants to send an encrypted message to his friend
|
|
Rachel. He looks up her public key on a general key
|
|
server, and then tells
|
|
<application>Evolution</application> to encrypt the
|
|
message. The message now reads "@#$23ui7yr87#@!48970fsd."
|
|
When the information gets to Rachel, she decrypts it using
|
|
her private key, and it appears as plain text for her to
|
|
read.
|
|
</para>
|
|
</example>
|
|
<tip id="always-sign">
|
|
<title>Always Sign</title>
|
|
<para>
|
|
You can set <application>Evolution</application> to always sign your email messages:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open your account preferences.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Open the <guilabel>Security</guilabel> tab.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click the <guibutton>Always sign outgoing messages when using this account</guibutton> button.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</tip>
|
|
</sect2>
|
|
|
|
<sect2 id="encryption-keygen">
|
|
<title>Making Encryption Keys</title>
|
|
<para>
|
|
Before you can get or send encrypted mail, you need to
|
|
generate your public and private keys with GPG. Here's how:
|
|
</para>
|
|
<tip>
|
|
<title>GPG Versions</title>
|
|
<para>
|
|
This manual covers version 1.0.6 of GPG. If your version is
|
|
different, this may not be entirely accurate. You may find
|
|
out your version number by typing in: <command>gpg
|
|
--version</command>.
|
|
</para>
|
|
</tip>
|
|
<para>
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open a terminal and type <command>gpg --gen-key</command>.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose the default algorythm, "DSA and ElGamal."
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose a key length. The default, 1024 bits, should be
|
|
long enough.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Decide if you want your key to expire automatically, and if so, when.
|
|
</para>
|
|
</listitem>
|
|
|
|
|
|
<listitem>
|
|
<para>
|
|
Enter your name, email address, and any additional
|
|
personal information you think is appropriate. Do not
|
|
falsify this information, because it will be needed to
|
|
verify your identity later on.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Next, enter your passphrase. It does not have to be the
|
|
same as your email password or your login password. In
|
|
fact, it probably shouldn't. Don't forget it. If you lose
|
|
it, your keys will be useless and you will be unable to
|
|
decrypt messages sent to you with those keys.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Now, GPG will generate your keys. This may take awhile,
|
|
so feel free to do something else while it's
|
|
happening. In fact, using your computer for something
|
|
else actually helps to generate better keys, because it
|
|
increases the randomness in the key generation seeds.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
<para>
|
|
Once the keys are generated, you can view your key information
|
|
by typing <command>gpg --list-keys</command>. You should see
|
|
something similar to this:
|
|
<programlisting>
|
|
/home/you/.gnupg/pubring.gpg
|
|
----------------------------
|
|
pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com>
|
|
sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
|
|
</programlisting>
|
|
</para>
|
|
<para>
|
|
GPG will create one list, or keyring, for your public keys
|
|
and one for your private keys. All the public keys you know
|
|
are stored in the file
|
|
<filename>~/.gnupg/pubring.gpg</filename>. If you want to
|
|
give other people your key, send them that file.
|
|
</para>
|
|
<para>
|
|
If you wish, you can upload your keys to a keyserver. Here's
|
|
how:
|
|
<orderedlist>
|
|
<listitem>
|
|
<para>
|
|
Check your public key ID with <command>gpg
|
|
--list-keys</command>. It will be the string after 1024D on the line
|
|
beginning with "pub." In this example, it's 32j38dk2.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the command <command>gpg --send-keys --keyserver
|
|
wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for
|
|
32j38dk2. You will need your password to do this.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
|
|
<note id="why-keyserver">
|
|
<title>Why Use a Keyserver?</title>
|
|
<para>
|
|
Keyservers store your public keys for you so that your
|
|
friends can decrypt your messages. If you choose not to
|
|
use a keyserver, you can manually send your people public
|
|
key, include it in your signature file, or put it on your
|
|
own web page. However, it's easier to publish them once,
|
|
and then let people download them from the keyserver when
|
|
they want.
|
|
</para>
|
|
</note>
|
|
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-getting-key">
|
|
<title>Getting and Using Public Keys</title>
|
|
<para>
|
|
To encrypt a message to your someone else you'll need to use
|
|
their public key in combination with your private key.
|
|
<application>Evolution</application> does that for you, but
|
|
you still need to get their key and add it to your keyring.
|
|
</para>
|
|
<para>
|
|
To get public keys from a public key server, enter the
|
|
command:
|
|
<command>
|
|
gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
|
|
</command>, substituting "keyid" for your recipient's ID. You
|
|
will need to type in your password, and then their ID will
|
|
automatically be added to your keyring. When you send mail to
|
|
them, <application>Evolution</application> will allow you to
|
|
encrypt your messages.
|
|
</para>
|
|
<para>
|
|
If someone sends you their public key directly, save it as a
|
|
plain text file and enter the command <command>gpg
|
|
filename</command>. This will add it to your keyring.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-evo-integ">
|
|
<title>Setting up Evolution's Encryption</title>
|
|
<para>
|
|
You'll need to open
|
|
<menuchoice>
|
|
<guimenu>Tools</guimenu>
|
|
<guimenuitem>Mail Settings</guimenuitem>
|
|
</menuchoice>
|
|
Once there, select the account with which you'd like to send
|
|
and recieve encrypted mail, and click the
|
|
<guibutton>Edit</guibutton> button. In the
|
|
<guilabel>Security</guilabel> tab is a section labeled
|
|
<guilabel>Pretty Good Privacy</guilabel>. Enter your key ID
|
|
and click <guibutton>OK</guibutton>. Your key is now
|
|
integrated into your identity in
|
|
<application>Evolution</application>.
|
|
</para>
|
|
<note>
|
|
<title>What is my Key ID again?</title>
|
|
<para>
|
|
<application>Evolution</application> requires that you know your key ID. If you don't remember it, you can find it by typing <command>gpg --list-keys</command> in a console window. Your key ID will be an eight character string with random numbers and letters.
|
|
</para>
|
|
</note>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-sending">
|
|
<title>Sending Encrypted Messages</title>
|
|
<para>
|
|
As you know, you can use encryption to hide the entire
|
|
message, or just to verify your signature. Once you've
|
|
generated your public and private keys, and have the public
|
|
keys of the people to whom you want to send mail, here's what
|
|
to do:
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="sign-msg">
|
|
<title>Signing a Message</title>
|
|
<para>
|
|
To sign a message, choose:
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Sign</guimenuitem>
|
|
</menuchoice>
|
|
. You will be prompted for your PGP password. Once you enter it,
|
|
click <guibutton>OK</guibutton> and your message will be signed.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-msg">
|
|
<title>Encrypting a Message</title>
|
|
<para>
|
|
Encrypting a message is very similar to signing a message.
|
|
Just choose the menu item
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Encrypt</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="unencrypting">
|
|
<title>Unencrypting a Recieved Message</title>
|
|
<para>
|
|
If you get an encrypted message, you will need to decrypt it
|
|
before you read it. Remember, the sender has to have your
|
|
public key before they can send you an encrypted message.
|
|
</para>
|
|
<para>
|
|
When you view the message,
|
|
<application>Evolution</application> will ask you for your
|
|
PGP password. Enter it, and the message will be displayed
|
|
properly.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter>
|