e232ded38a
2001-07-02 Kevin Breit <battery841@mediaone.net> * C/apx-common-tasks.sgml: Created its own file. * C/usage-mainwindow.sgml: You name it. * C/preface.sgml: Pulled shortcuts from here into its own apx * C/evolution.sgml: Reordered entities svn path=/trunk/; revision=10686
1061 lines
46 KiB
Plaintext
1061 lines
46 KiB
Plaintext
<chapter id="usage-mail">
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<title>Using Evolution for Email</title>
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<abstract>
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<title> A Guide to the Evolution Mailer</title>
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<para>
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<application>Evolution</application> email is like other email
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programs in all the ways you would hope:
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<itemizedlist>
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<listitem>
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<para>
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It can sort and organize your mail in a wide variety of ways with
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folders, searches, and filters.
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</para>
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</listitem>
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<listitem>
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<para>
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It can send and receive mail in HTML or as plain text, and
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permits multiple file attachments.
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</para>
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</listitem>
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<listitem>
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<para>
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It supports multiple mail sources, including <glossterm
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linkend="imap">IMAP</glossterm>, <glossterm
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linkend="pop">POP3</glossterm>, local
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<systemitem><filename>mbox</filename></systemitem> and
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<systemitem><filename>mh</filename></systemitem> files, and
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even NNTP messages (newsgroups), which aren't technically
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email.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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However, <application>Evolution</application> has some important
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differences. First, it's built to handle very large amounts of
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mail without slowing down or crashing. Both the <link
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linkend="usage-mail-organize-filters">filtering</link> and <link
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linkend="usage-mail-organize-search">searching</link> functions
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were built for speed and efficiency on gargantuan volumes of
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mail. There's also the <application>Evolution</application>
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<link linkend="usage-mail-organize-vFolders">Virtual
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Folder</link>, an advanced organizational feature not found in
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many other mail clients. If you get a lot of mail, or if you keep
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every message you get in case you need to refer to it later,
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you'll find this feature especially useful.
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</para>
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</abstract>
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<sect1 id="usage-mail-getnsend-read">
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<title>Reading Mail</title>
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<para>
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You can start reading email by clicking
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<guibutton>Inbox</guibutton> in the shortcut bar. The first
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time you use <application>Evolution</application>, it will
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start with the <interface>Inbox</interface> open and show you a
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message from Ximian welcoming you to the application.
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</para>
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<para>
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Your <application>Evolution</application>
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<guilabel>Inbox</guilabel> will look something like the one in
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<xref linkend="usage-mail-intro-fig">.
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If you find the <interface>view pane</interface> too small, you can resize
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the pane, enlarge the whole window, or double-click on the
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message in the <interface>message list</interface> to have it
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open in a new window. To change the sizes of a pane, just click
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and hold on the divider between the two panes. Then you can drag
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up and down to select the size of the panes. Just like with
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folders, you can right-click on messages in the message list and
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get a menu of possible actions.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-intro-fig">
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<title>Evolution Mail</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<graphic fileref="fig/mail-inbox.png" srccredit="Kevin Breit">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure============================== -->
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<para>
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<inlinegraphic fileref="fig/full-1.png"></inlinegraphic>
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<guilabel>Email Viewer</guilabel>
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</para>
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<para>
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This is where your email is displayed.
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</para>
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<para>
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<inlinegraphic fileref="fig/full-2.png"></inlinegraphic>
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<guilabel>Email List</guilabel>
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</para>
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<para>
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The <guilabel>Email List</guilabel> lists off all the emails that you
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have. This includes all your read, unread, and email that is flagged to be deleted.
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</para>
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<para>
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Most of the mail-related actions you'll want to perform are
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listed in the <guimenu>Message</guimenu> menu in the menu
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bar. The most frequently used ones, like
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<guimenuitem>Reply</guimenuitem> and
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<guimenuitem>Forward</guimenuitem>, also appear as buttons in
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the toolbar, and almost all of them are duplicated in the
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right-click menu and as keyboard shortcuts, which tend to be
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faster once you get the hang of them. You can choose
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whichever way you like best; the idea is that the software
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should work the way you want, rather than making you work the
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way the it does.
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<tip id="view-headers">
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<title>Take a look at the headers</title>
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<para>
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To look at the entire source of your email message, including
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all the header information, select
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<menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice>
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</para>
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</tip>
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</para>
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<sect2 id="usage-mail-listorder">
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<title>Sorting the message list</title>
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<para>
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One of the ways <application>Evolution</application> lets
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you choose the way you work is the way it lets you sort your
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message lists. To sort by sender, subject, or date, click
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on the bars with those labels at the top of the message
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list. The direction of the arrow next to the label indicates
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the direction of the sort, and if you click again, you'll
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sort them in reverse order. For example, click once on
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<guilabel>Date</guilabel> to sort messages by date from
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oldest to newest. Click again, and
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<application>Evolution</application> sorts the list from
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newest to oldest. You can also right-click on the message
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header bars to get a set of sorting options, and add or
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remove columns from the message list. You can find detailed
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instructions on how to customize your message display
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columns in <xref linkend="usage-mail-organize-columns">.
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</para>
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<para>
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You can also choose a threaded message view. Select
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<menuchoice> <guimenu>View</guimenu>
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<guimenuitem>Threaded</guimenuitem> </menuchoice> to turn
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the threaded view on or off. When you select this option,
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<application>Evolution</application> groups the replies to a
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message with the original, so you can follow the thread of a
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conversation from one message to the next.
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-delete">
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<title>Deleting Mail</title>
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<para>
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Once you've read your mail, you may want to get rid of
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it. To mark a message for deletion, select it in the the
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<interface>message list</interface> by clicking on it once.
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Then click on the <guibutton>Delete</guibutton> button in
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the tool bar. Or, right-click on a message and choose
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<guimenuitem>Delete</guimenuitem> from the right-click
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menu. The message will appear with a line through it, to
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show that you've marked it for deletion.
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</para>
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<para>
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If you change your mind and decide you want to keep it,
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select <menuchoice> <guimenu>Message</guimenu>
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<guimenuitem>Undelete</guimenuitem></menuchoice>. If you
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really want to get rid of it, choose
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<guimenuitem>Expunge</guimenuitem> from the
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<guimenu>Folder</guimenu> menu. That will delete it
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permanently.
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</para>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-get">
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<title>Checking Mail</title>
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<para>
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Now that you've had a look around the
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<interface>Inbox</interface>, it's time to check for new mail.
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Click <guibutton>Get mail</guibutton> in the toolbar to check
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your mail. If it's the first time you've done so, the
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<interface>mail setup assistant</interface> will ask you for
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the information it needs to check your mail (see <xref
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linkend="config-setupassist"> for more information).
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</para>
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<para>
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Then, you need to enter your email
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password. <application>Evolution</application> will remember
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your password until until you select <menuchoice>
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<guimenu>Settings</guimenu> <guimenuitem>Forget
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Passwords</guimenuitem> </menuchoice>.
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</para>
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<para>
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Once it's validated the password,
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<application>Evolution</application> will check your mail.
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New mail will appear in the local <interface>Inbox</interface>
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if you're using a <glossterm>POP</glossterm> account, and in
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your <glossterm>IMAP</glossterm> folders if you use IMAP. If
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you have chosen to use IMAP, and you have multiple folders on
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your IMAP server, you may need to subscribe to them. To learn
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how to use the subscription manager, read <xref
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linkend="usage-mail-subscriptions">.
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</para>
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<note id="badmailsettings">
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<title>Can't Check Mail?</title>
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<para>
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If you get an error message instead of mail, you probably need
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to change your network settings. To learn how to do that,
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have a look at <xref linkend="config-prefs-mail-network">, or
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ask your system administrator.
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</para>
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</note>
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<sect2 id="usage-mail-getnsend-get-news">
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<title>Using Evolution for News </title>
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<para>
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Newsgroups are so similar to email that there's no reason not
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to read them side by side. If you want to do that, add a
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news source to your configuration (see <xref
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linkend="config-prefs-network-news">). The news server will
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appear as a remote server, and will look quite similar to an
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IMAP folder. When you click <guibutton>Get Mail</guibutton>,
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<application>Evolution</application> will also check for news
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messages.
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-get-attach">
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<title>Attachments and HTML Mail</title>
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<para>
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If someone sends you an <glossterm>attachment</glossterm>, a
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file attached to an email,
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<application>Evolution</application> will display the file
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at the bottom of the message to which it's attached. Text,
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HTML, and most images will be displayed within the message
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itself. For other files,
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<application>Evolution</application> will show an icon at
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the end of the message. Right-click on the icon to get a
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list of options which will vary depending on the type of
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attachment. You will have the option to display most files
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as part of the message, export them to a different
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application (images to Eye of GNOME, spreadsheets to
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Gnumeric, and so forth), or save them to disk.
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</para>
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<para>
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<application>Evolution</application> can also display
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HTML-formatted mail, complete with graphics. HTML
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formatting will display automatically, although you can
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turn it off if you prefer.
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</para>
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</sect2>
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</sect1>
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<sect1 id="usage-mail-getnsend-send">
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<title>Writing and Sending Mail</title>
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<para>
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You can start writing a new email message by selecting
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<menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu> <guimenuitem>
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Mail Message</guimenuitem></menuchoice>, or by pressing the
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<guibutton>Compose</guibutton> button in the Inbox toolbar.
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When you do so, the <interface>New Message</interface> window
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will open, as shown in <xref
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linkend="usage-mail-newmsg-fig">.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-newmsg-fig">
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<title>New Message Window</title>
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<screenshot>
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<screeninfo>Evolution Main Window</screeninfo>
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<graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure=================================== -->
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<!-- Check the alignment of the following paragraph in the PS and
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HTML output: it's indented for no good reason
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Kevin Breit: I dont see a problem with it.
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-->
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<para>
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Enter an address in the <guilabel>To:</guilabel> field, a
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subject in the <guilabel>Subject:</guilabel> and a message in
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the big empty box at the bottom of the window, and press
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<guibutton>Send</guibutton>.
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</para>
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<sect2 id="usage-mail-getnsend-send-delay">
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<title>Saving Messages for Later</title>
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<para>
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Evolution will send mail immediately unless you tell it to
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do otherwise by selecting <menuchoice>
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<guimenu>File</guimenu> <guimenuitem>Send
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Later</guimenuitem></menuchoice>. This will add your
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messages to the <guilabel>Outbox</guilabel> queue. Then,
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when you press <guibutton>Send</guibutton> in another
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message, or <guibutton>Get Mail</guibutton> in the main
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mail window, all your unsent messages will go out at once.
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Many times, one might want to use "Send Later" becuase it gives
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you a chance to change your mind about a message before it
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is sent. This way, you may not say something you may regret.
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</para>
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<para>
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To learn more about how you can specify message queue and
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filter behavior, see <xref linkend="config-prefs-mail">.
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</para>
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<para>
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You can also choose to save messages as drafts or as text
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files. Choose
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<menuchoice>
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<guimenu>File</guimenu>
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<guimenuitem>Save</guimenuitem>
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</menuchoice>
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or <guimenuitem>Save As</guimenuitem> to save your message
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as a text file. If you prefer to keep your message in a
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folder (the <guilabel>Drafts</guilabel> folder would be the
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obvious place), you can select <menuchoice>
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<guimenu>File</guimenu> <guimenuitem>Save In
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Folder</guimenuitem> </menuchoice>.
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</para>
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</sect2>
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<sect2 id="usage-mail-getnsend-send-compose">
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<title>Advanced Mail Composition</title>
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<para>
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You can probably guess the purpose of the buttons labelled
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<guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>,
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<guibutton>Paste</guibutton>, <guibutton>Undo</guibutton>
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and <guibutton>Redo</guibutton>, but there's a bit more to
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sending mail that's less obvious. In the next few sections,
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you'll see how <application>Evolution</application> handles
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additional features, including large recipient lists,
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attachments, and forwarding.
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</para>
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<sect3 id="usage-mail-getnsend-send-attach">
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<title>Attachments</title>
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<para>
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If you want to attach a file to your email message, you
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can drag it from your desktop into the message window, or
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click the button in the toolbar with a paper clip on it,
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labelled <guibutton>Attach</guibutton>. If you click the
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<guibutton>Attach</guibutton> button,
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<application>Evolution</application> will open a file
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selection dialog box to ask you which file you want to
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send. Select the file and click <guilabel>OK</guilabel>.
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</para>
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<para>
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To hide the display of files you've attached to the
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message, select <menuchoice>
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<guimenu>View</guimenu> <guimenuitem>Hide
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Attachments</guimenuitem> </menuchoice>; to show them
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again, choose <guimenuitem>Show Attachments</guimenuitem>.
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</para>
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<para>
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When you send the message, a copy of the attached file
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will go with it. Be aware that big attachments can take a
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long time to download.
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</para>
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<para>
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When recieving a message that has an attached image,
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<application>Evolution</application> gives you the choice
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whether to view it or not. You can choose to have it
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always shown, load images only if the sender is in your
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addressbook, or never load images.
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-send-to-types">
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<title>Types of Recipients</title>
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<para>
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<application>Evolution</application>, like most email
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programs recognizes three types of addressee: primary
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recipients, secondary recipients, and hidden ("blind")
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recipients.
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</para>
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<para>
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The simplest way to direct a message is to put the email
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address or addresses in the <guilabel>To:</guilabel>
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field, which denotes primary recipients. To send mail to
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more than one or two people, you can use the the
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<guilabel>Cc:</guilabel> field.
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</para>
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<para>
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Hearkening back to the dark ages when people used
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typewriters and there were no copy machines, "Cc" stands
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for "Carbon Copy." Use it whenever you want to share a
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message you've written to someone else.
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<example id="ex-mail-cc">
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<title>Using the Cc: field</title>
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<para>
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When Susan sends an email to a client, she puts her
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co-worker, Tim, in the in the
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<guilabel>Cc:</guilabel> field, so that he know
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what's going on. The client can see that Tim also
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received the message, and knows that he can talk to
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Tim about the message as well.
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</para>
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</example>
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</para>
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<para>
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<example id="ex-mail-bcc">
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<title>Using the Bcc: field</title>
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<para>
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Tim is sending an email announcement to all of his
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company's clients, some of whom are in competition
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with each other, and all of whom value their
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privacy. He needs to use the
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<guilabel>Bcc:</guilabel> field here. If he puts
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every address from his address book's "Clients"
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category into the <guilabel>To:</guilabel> or
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<guilabel>Cc:</guilabel> fields, he'll make the
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company's <emphasis>entire</emphasis> client list
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public. However, but putting his "Clients" addressbook
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into the Bcc: section, that will cause them to be hidden
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from the competition. It seems insignificant, but it can
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make a huge difference in some situations.
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</para>
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</example>
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-send-to">
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<title>Choosing Recipients Quickly</title>
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<para>
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f you have created address cards in the contact manager,
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you can also enter nicknames or other portions of address
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data, and <application>Evolution</application> will transparently
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complete
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the address for you. <!-- (INSERT description of UI for this
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feature, once it is decided upon). --> If you enter a name
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or nickname that can go with more than one card, Evolution
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will open a dialog box to ask you which person you meant.
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<!-- (NOT YET) Also, <application>Evolution</application>
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will add a domain to any unqualified addresses. By default,
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this is your domain, but you can choose which one mail
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preferences dialog. -->
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</para>
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<para>
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Alternately, you can click on the
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<guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
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<guibutton>Bcc:</guibutton> buttons to get a list —
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potentially a very long one — of the email addresses
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in your contact manager. Select addresses and click on
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the arrows to move them into the appropriate address
|
|
columns.
|
|
</para>
|
|
<para>
|
|
For more information about using email together with the
|
|
contact manager and the calendar, see <xref
|
|
linkend="usage-contact-automate"> and <xref
|
|
linkend="usage-calendar-apts">.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-reply">
|
|
<title>Replying to Messages</title>
|
|
<para>
|
|
To reply to a message, press the
|
|
<guibutton>Reply</guibutton> button while it is selected,
|
|
or choose <guimenuitem>Reply to Sender</guimenuitem> from
|
|
the message's right-click menu. That will open the
|
|
<interface>message composer</interface>. The
|
|
<guilabel>To:</guilabel> and <guilabel>Subject</guilabel>
|
|
fields will already be filled, although you can alter them
|
|
if you wish. In addition, the full text of the old message
|
|
is inserted into the new message, either in italics (for
|
|
HTML display) or with the > character before each line
|
|
(in plain text mode), to indicate that it's part of the
|
|
previous message. People often intersperse their message
|
|
with the quoted material as shown in <xref
|
|
linkend="usage-mail-getnsend-reply-fig">.
|
|
|
|
<!-- note that this figure should have a reply message ready to send,
|
|
with quoted materials and the relevant replies interspersed-->
|
|
<!-- I want to wait for the formatting bugs to be fixed first -->
|
|
<!-- ==============Figure=================================== -->
|
|
<figure id="usage-mail-getnsend-reply-fig">
|
|
<title>Reply Message Window</title>
|
|
<screenshot>
|
|
<screeninfo>Evolution Main Window</screeninfo>
|
|
<graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure=================================== -->
|
|
</para>
|
|
<para>
|
|
If you're reading a message with several recipients, you may
|
|
wish to use <guibutton>Reply to All</guibutton> instead of
|
|
<guibutton>Reply</guibutton>. If there are large numbers
|
|
of people in the <guilabel>Cc:</guilabel> or
|
|
<guilabel>To:</guilabel> fields, this can save substantial
|
|
amounts of time.
|
|
<example>
|
|
<title>Using the Reply to All feature</title>
|
|
<para>
|
|
Susan sends an email to a client and sends copies to Tim
|
|
and to an internal company mailing list of co-workers.
|
|
If Tim wants to make a comment for all of them to read,
|
|
he uses <guibutton>Reply to All</guibutton>, but if he
|
|
just wants to tell Susan that he agrees with her, he
|
|
uses <guibutton>Reply</guibutton>. Note that his reply
|
|
will not reach anyone that Susan put on her
|
|
<guilabel>Bcc</guilabel> list, since that list is not
|
|
shared with anyone.
|
|
</para>
|
|
</example>
|
|
</para>
|
|
<para>
|
|
You may want to reply to a whole mailing list. For this, you would
|
|
use the <guibutton>Reply to List</guibutton> instead of the standard
|
|
<guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>.
|
|
<note>
|
|
<title>Whats a Mailing List?</title>
|
|
<para>
|
|
Mailing Lists are one of the most popular ways in which group
|
|
collaboration on the internet works. They allow people to send one
|
|
message to one server. The server then knows who is subscribed to the
|
|
mailing list, and sends a copy of your email to all the people on the
|
|
list. As a matter of fact, mailing lists are one of the main ways in
|
|
which <application>Evolution</application> was developed.
|
|
</para>
|
|
<para>
|
|
There are two different types of mailing lists. The first is a
|
|
general submission list. That means that anyone can write to the
|
|
list. The second is a managed list. The managed lists have
|
|
someone running them. They can do as little as limit who
|
|
subscribes to the list or as much as moderate which emails get on
|
|
the list.
|
|
</para>
|
|
</note>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-getnsend-send-find">
|
|
<title>Searching and Replacing with the Composer</title>
|
|
<para>
|
|
You're probably familiar with search and replace features,
|
|
and if you come from a Linux or Unix background, you
|
|
probably know what <guimenuitem>Find Regex</guimenuitem>
|
|
does. If you aren't among the lucky who already know,
|
|
here's a quick rundown of an important section of the
|
|
<guimenu>Edit</guimenu> menu.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Find</guimenuitem></term>
|
|
<listitem><para> Enter a word or phrase, and
|
|
<application>Evolution</application> will find it
|
|
in your message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Regex</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Find a regex, also called a
|
|
<glossterm linkend="regular-expression">regular
|
|
expression</glossterm>, in your composer window.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Again</guimenuitem></term>
|
|
<listitem><para>
|
|
Select this item to repeat the last search you performed.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Replace</guimenuitem></term>
|
|
<listitem><para>
|
|
Find a word or phrase, and replace it with
|
|
something else.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
For all of these menu items, you can choose whether or not
|
|
to <guilabel>Search Backwards</guilabel> in the document
|
|
from the point where your cursor is. For all but the
|
|
regular expression search (which doesn't need it), you are
|
|
offered a check box to determine whether the search is to
|
|
be <guilabel>Case Sensitive</guilabel> when it determines
|
|
a match.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="usage-mail-getnsend-send-html">
|
|
<title>Embellish your email with HTML</title>
|
|
<para>
|
|
Normally, you can't set text styles or insert pictures in
|
|
emails, which is why you've probably seen people use far
|
|
too many exclamation points for emphasis, or use
|
|
<glossterm linkend="emoticon">emoticons</glossterm> to
|
|
convey their feelings. However, most newer email programs
|
|
can display images and text styles as well as basic
|
|
alignment and paragraph formatting. They do this with
|
|
<glossterm linkend="html">HTML</glossterm>, just like web
|
|
pages do.
|
|
</para>
|
|
<note>
|
|
<title>HTML Mail is not a Default Setting</title>
|
|
<para>
|
|
Some people do not have HTML-capable mail clients, or
|
|
prefer not to receive HTML-enhanced mail because it is
|
|
slower to download and display. <emphasis>Some</emphasis>
|
|
people refer to HTML mail as "the root of all evil" and
|
|
get very angry if you send them HTML mail, which is why
|
|
<application>Evolution</application> sends plain text
|
|
unless you explicitly ask for HTML. To send HTML mail,
|
|
you will need to select <menuchoice>
|
|
<guimenu>Format</guimenu> <guimenuitem>
|
|
HTML</guimenuitem></menuchoice>. Alternately, you can set
|
|
your default mail format preferences in the mail
|
|
configuration dialog. See <xref
|
|
linkend="config-prefs-mail-other"> for more information.
|
|
</para>
|
|
</note>
|
|
<para>
|
|
HTML formatting tools are located in the toolbar just above
|
|
the space where you'll actually compose the message, and
|
|
they also appear in the <guimenu>Insert</guimenu> and
|
|
<guimenu>Format</guimenu> menus.
|
|
</para>
|
|
<para>
|
|
The icons in the toolbar are explained in <glossterm
|
|
linkend="tooltip">tool-tips</glossterm>, which appear when
|
|
you hold your mouse over the buttons. The buttons fall
|
|
into four categories:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Headers and lists</term>
|
|
<listitem>
|
|
<para>
|
|
At the left edge of the toolbar, you can choose
|
|
<guilabel>Normal</guilabel> for a default text style
|
|
or <guilabel>Header 1</guilabel> through
|
|
<guilabel>Header 6</guilabel> for varying sizes of
|
|
header from large (1) to tiny (6). Other styles
|
|
include <guilabel>pre</guilabel>, to use the HTML
|
|
tag for preformatted blocks of text, and three types
|
|
of <guilabel>List Item</guilabel> for the highly
|
|
organized.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Text style</term>
|
|
<listitem>
|
|
<para>
|
|
Use these buttons to determine the way your letters
|
|
look. If you have text selected, the style will
|
|
apply to the selected text. If you do not have text
|
|
selected, the style will apply to whatever you type
|
|
next. The buttons are:
|
|
<itemizedlist mark="none">
|
|
<listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
|
|
<listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
|
|
<listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
|
|
<listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Alignment</term>
|
|
<listitem>
|
|
<para>
|
|
Located next to the text style buttons, these three
|
|
paragraph icons should be familiar to users of most
|
|
word processing software. The leftmost button will
|
|
make your text aligned to the left, the center
|
|
button, centered, and the right hand button,
|
|
aligned on the right side.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Indentation rules</term>
|
|
<listitem>
|
|
<para>
|
|
The button with the arrow pointing left will reduce
|
|
a paragraph's indentation, and the right arrow will
|
|
increase its indentation.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Color Selection</term>
|
|
<listitem>
|
|
<para>
|
|
At the far right is the color section tool. The
|
|
colored box displays the current text color; to
|
|
choose a new one, click the arrow button just to the
|
|
right. If you have text selected, the color will
|
|
apply to the selected text. If you do not have text
|
|
selected, the color will apply to whatever you type
|
|
next.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
There are three tools that you can find only in the
|
|
<guimenu>Insert</guimenu> menu.
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Link</guimenuitem>:</term>
|
|
<listitem>
|
|
<para>
|
|
Use this tool to put hyperlinks in your HTML
|
|
messages. When you select it,
|
|
<application>Evolution</application> will prompt you
|
|
for the <guilabel>Text</guilabel> that will appear,
|
|
and the <guilabel>Link</guilabel>, where you should
|
|
enter the actual web address (URL). If you don't
|
|
want special link text, you can just enter the address
|
|
directly, and <application>Evolution</application>
|
|
will recognize it as a link.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term> <guimenuitem>Insert Image</guimenuitem>:</term>
|
|
<listitem>
|
|
<para>
|
|
Select this item to embed an image into your email, as
|
|
was done in the welcome message. Images will appear at
|
|
the location of the cursor. This is different from
|
|
attaching them to a message, but not very different.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Rule</guimenuitem>:</term>
|
|
<listitem><para>
|
|
This will insert a horizontal line, or rule, into your document.
|
|
You'll be presented with a dialog box which gives you
|
|
the choice of size, percentage of screen, shading, and
|
|
alignment; if you leave everything at the default
|
|
values you'll get a thin black rule all the way across
|
|
the screen.</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
<note>
|
|
<title>A Technical note on HTML Tags</title>
|
|
<para>
|
|
The composer is a <acronym>WYSIWYG</acronym>
|
|
(What You See Is What You Get)
|
|
editor for HTML. That means that if you enter HTML
|
|
directly into the composer— say, <markup
|
|
role="html"><B>Bold Text</B></markup>, the
|
|
the composer will assume you meant exactly that string
|
|
of characters, and not "make this text bold," as an HTML
|
|
composition tool or text editor would.
|
|
</para>
|
|
</note>
|
|
</sect2>
|
|
|
|
|
|
<!-- Function not implemented, possibly never will be due to security evil. -->
|
|
<!--
|
|
<sect3 id="usage-mail-getnsend-send-live">
|
|
<title>Live Documents</title>
|
|
<para>
|
|
Later versions of <application>Evolution</application>
|
|
will allow you to enliven your email with almost any
|
|
sort of document, and even with entire
|
|
applications. At this point, however, this feature has not
|
|
yet been implemented.
|
|
</para>
|
|
</sect3>
|
|
-->
|
|
|
|
<sect2 id="usage-mail-getnsend-fwd">
|
|
<title>Forwarding Mail</title>
|
|
<para>
|
|
The post office forwards your mail for you when you change
|
|
addresses, and you can forward mail when you get a letter by
|
|
mistake. The email <guilabel>Forward</guilabel> button
|
|
works in much the same way. It's particularly useful if you
|
|
have received a message and you think someone else would
|
|
like to see it. You can forward a message as an attachment
|
|
to a new message (this is the default) or
|
|
you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
|
|
portion of the message you are sending. Attachment
|
|
forwarding is best if you want to send the full, unaltered
|
|
message on to someone else. Inline forwarding is best if
|
|
you want to send portions of a message, or if you have a
|
|
large number of comments on different sections of the
|
|
message you are forwarding. Remember to note from whom the
|
|
message came, and where, if at all, you have removed or
|
|
altered content.
|
|
</para>
|
|
<para>
|
|
To forward a message you are reading, press
|
|
<guibutton>Forward</guibutton> on the toolbar, or select
|
|
<menuchoice> <guimenu>Message</guimenu>
|
|
<guimenuitem>Forward</guimenuitem> </menuchoice>. If you
|
|
prefer to forward the message <glossterm linkend="inline">inline</glossterm>
|
|
instead of attached, select <menuchoice>
|
|
<guimenu>Message</guimenu> <guimenuitem>Forward
|
|
Inline</guimenuitem> </menuchoice> from the menu. Choose an
|
|
addressee as you would when sending a new message; the
|
|
subject will already be entered, but you can alter it.
|
|
Enter your comments on the message in the
|
|
<interface>composition frame</interface>, and press
|
|
<guibutton>Send</guibutton>.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="usage-mail-getnsend-ettiquette">
|
|
<title>Seven Tips for Email Courtesy</title>
|
|
<para>
|
|
I started with ten, but four were "Don't send
|
|
<glossterm linkend="spam">spam</glossterm>."
|
|
<itemizedlist>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send spam or forward chain mail. If you must,
|
|
watch out for hoaxes and urban legends, and make sure
|
|
the message doesn't have multiple layers of
|
|
greater-than signs, (>) indicating multiple layers
|
|
of careless in-line forwarding.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Always begin and close with a salutation. Say "please"
|
|
and "thank you," just like you do in real life. You
|
|
can keep your pleasantries short, but be pleasant!
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
|
|
messagge in capital letters. It hurts people's ears.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Check your spelling and use complete sentences.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send nasty emails (flames). If you get one,
|
|
don't write back.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
When you reply or forward, include just enough of
|
|
the previous message to provide context: not too
|
|
much, not too little.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para> Happy mailing! </para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
|
|
<sect1 id="usage-mail-subscriptions">
|
|
<title>Subscription Management</title>
|
|
<para>
|
|
<application>Evolution</application> lets you handle your
|
|
IMAP and newsgroup subscriptions with the same tool: the
|
|
subscriptions manager. To start using it, choose
|
|
<menuchoice> <guimenu>Settings</guimenu> <guimenuitem>Manage
|
|
Subscriptions</guimenuitem> </menuchoice>.
|
|
</para>
|
|
<para>
|
|
If you have configured any IMAP (mail) or NNTP (news)
|
|
servers, you will see them listed in the left half of the
|
|
subscription management window. Click on a server to select
|
|
it, and you will see the folders or newsgroups available to
|
|
you. You can then select individual folders and subscribe to
|
|
them, or remove yourself from the subscription list.
|
|
</para>
|
|
<para>
|
|
Once you have subscribed to a folder or newsgroup, your system
|
|
will check for new messages whenever you press the
|
|
<guibutton>Get Mail</guibutton> button.
|
|
</para>
|
|
</sect1>
|
|
|
|
|
|
<sect1 id="encryption">
|
|
<title>Encryption</title>
|
|
<sect2 id="encryption-whatis">
|
|
<title>What is Encryption?</title>
|
|
<para>
|
|
Encryption is an ancient method of changing readable text to unreadable
|
|
text that dates back to Egyptian times. Encryption takes the statement
|
|
"Evolution" and turns it into something which cannot be read without help
|
|
through decryption.
|
|
<example>
|
|
<title>Encryption Example</title>
|
|
<para>
|
|
Kevin orders an <application>Evolution</application> t-shirt from
|
|
Ximian, Inc. over the internet. He puts in his credit card number
|
|
which is 1234-567-8901. For security, his computer encrypts the
|
|
credit card number so it can be safely transmitted over the internet.
|
|
The number now is @#$23ui7yr87#@!48970fsd, which holds no intentional
|
|
resemblance to the inital number. When the information gets to
|
|
Ximian, Inc. it'll be decrypted into the inital number.
|
|
</para>
|
|
</example>
|
|
Encryption can be used in email in two ways: to verify that the sender is
|
|
the real sender, and to hide the message while in transmission.
|
|
<application>Evolution</application> has the capability to do both.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="encryption-keygen">
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|
<title>Generating your PGP key</title>
|
|
<para>
|
|
First, you need to create a PGP key. To do this, you'll need GPG
|
|
installed.
|
|
</para>
|
|
<tip>
|
|
<title>GPG Versions</title>
|
|
<para>
|
|
This manual covers version 1.0.6 of GPG. If your version is different,
|
|
this may not be entirely accurate. You may find out your version number
|
|
by typing in: <command>gpg --version</command>.
|
|
</para>
|
|
</tip>
|
|
<para>
|
|
You can start by typing in: <command>gpg --gen-key</command>. At the
|
|
first question, select 1. The next question asks you about key length.
|
|
The longer the key, more stronger it is. However, the longer the key, the
|
|
longer it takes to generate. This is your choice. However, 1024 bits
|
|
(default) should be adequate. The next question asks you if you want your
|
|
key to expire. Expiring keys make your key invalid after a certain amount
|
|
of time, so old keys don't float around active. This is the same concept
|
|
as a coupon at a supermarket. Next, you'll type in your Real name, your
|
|
email address, and a comment. You should not forge this information, as
|
|
it is used later to verify who you are. Assuming that all your
|
|
information is correct, press "O" to continue. GPG now asks you for a
|
|
passphrase. This is a password which you will need to decrypt and encrypt
|
|
messages. This can be any length, with any characters in it. It is case
|
|
sensitive, which means that it does know the difference between capital
|
|
letters and lower-case. Now your key is generated. It is recommend you
|
|
surf the internet, read your email, or write a letter in a word
|
|
processor. This help creates randomness in the key.
|
|
</para>
|
|
<para>
|
|
Once this is completed, you'll be dropped back to the command line.
|
|
Now you can view your key information by typing <command>gpg
|
|
--list-keys</command>. You should see something similar to this:
|
|
<example id="gpg-list-keys">
|
|
<title>GPG Listing Keys</title>
|
|
<para>
|
|
/home/bob/.gnupg/pubring.gpg
|
|
----------------------------
|
|
pub 1024D/32j38dk2 2001-06-20 bob <bob@bob.com>
|
|
sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
|
|
</para>
|
|
</example>
|
|
You'll now need to upload your public key to a keyserver, so that your
|
|
friends can use your key. You'll need to know the ID of your key, which
|
|
is after the 1024D on the line beginning with pub. For this example, it
|
|
is 32j38dk2. You now type in <command>gpg --send-keys --keyserver
|
|
wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2.
|
|
You will be prompted to type in your password <!-- verify that you need to
|
|
enter your password here --> and your key will be uploaded for your
|
|
friends to download.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="encrypt-evo-integ">
|
|
<title>Setting up Evolution's Encryption</title>
|
|
<para>
|
|
You'll need to open
|
|
<menuchoice>
|
|
<guimenu>Tools</guimenu>
|
|
<guimenuitem>Mail Settings</guimenuitem>
|
|
</menuchoice>
|
|
Once there, select the account you'd like to associate the key to and click
|
|
the <guibutton>Edit</guibutton> button. In the
|
|
<guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty
|
|
Goog Privacy</guilabel>. Enter your key ID and click
|
|
<guibutton>OK</guibutton>. Your key is now integrated into your identity
|
|
in <application>Evolution</application>.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="encrypt-sending">
|
|
<title>Sending Encrypted Messages</title>
|
|
<para>
|
|
You can either sign or encrypt a message. When you sign a message, verify
|
|
that you were the one who sent it, and that no one is forging your
|
|
identity. Encrypting a message makes it impossible for someone with
|
|
prying eyes to view it while it's in tranmission.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="sign-msg">
|
|
<title>Signing a Message</title>
|
|
<para>
|
|
To sign a message, you simply click
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Sign</guimenuitem>
|
|
</menuchoice>
|
|
. You will be prompted for your PGP password. Once you enter it,
|
|
click <guibutton>OK</guibutton> and your message will be signed.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="encrypt-msg">
|
|
<title>Encrypting a Message</title>
|
|
<para>
|
|
Encrypting a message is very similar to signing a message. You simply
|
|
click the menu item
|
|
<menuchoice>
|
|
<guimenu>Security</guimenu>
|
|
<guimenuitem>PGP Encrypt</guimenuitem>
|
|
</menuchoice>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="unencrypting">
|
|
<title>Unencrypting a Recieved Message</title>
|
|
<para>
|
|
Sometimes, a friend will send you a message which is encrypted. In order
|
|
for you to read it, you need to unencrypt it.
|
|
</para>
|
|
<para>
|
|
When you view the encrypted message, <application>Evolution</application>
|
|
will prompt you for your PGP password. You type in your PGP password and
|
|
the message is then decrypted.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter>
|