0dbd0ca1a1
2004-01-07 Aaron Weber <aaron@ximian.com> * help/C/Makefile.am: remove old graphic files * help/C/evolution-1.5.xml updated style notes, date, version * help/C/apx-authors.xml: fix <application> usage * help/C/apx-gloss.xml: fix <application> and <guibutton> usage * help/C/config-prefs.xml: same * help/C/config-sync.xml: same * help/C/menuref.xml: same * help/C/usage-calendar.xml: same * help/C/usage-contact.xml: same * help/C/usage-exchange.xml: same * help/C/usage-mail-org.xml: same * help/C/usage-mail.xml: same * help/C/usage-print.xml: same * help/C/usage-sync.xml : same * help/C/usage-mainwindow.xml same, plus * help/C/preface.xml same, plus removed Summary * help/C/topic.dat Remove Summary * help/C/usage-exec-summary.xml: Remove summary * help/C/figures/folder-bar.png: delete * help/C/figures/summary.png: delete svn path=/trunk/; revision=24098
1434 lines
47 KiB
XML
1434 lines
47 KiB
XML
<chapter id="usage-mainwindow">
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<title>Getting Started with Ximian Evolution</title>
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<sect1 id="what">
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<title>What is Ximian Evolution, and What Can It Do for Me?</title>
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<para>
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Information is useless unless it's organized and accessible;
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it's hardly even worth the name if you can't look at it and be
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<emphasis>informed</emphasis>. The goal of
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Ximian Evolution is to make the
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tasks of storing, organizing, and retrieving your personal
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information easier, so you can work and communicate with
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others. That is, it's a highly evolved <glossterm
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linkend="groupware">groupware</glossterm> program, an integral
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part of the Internet-connected desktop.
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</para>
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<para>
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In other words, Ximian Evolution is
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a tool to help you get your work done. It can help you work in
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a group by handling email, address and other contact
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information, and one or more calendars. It can do that on one
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or several computers, connected directly or over a network,
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for one person or for large groups.
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</para>
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<para>
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With Ximian Evolution, you can
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accomplish your most common daily tasks faster. For example, it
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takes only one or two clicks to enter an appointment or an
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address card sent to you by email, or to send email to a contact
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or appointment. Ximian Evolution
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makes displays faster and more efficient, so searches are faster
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and memory usage is lower. People who get lots of mail will
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appreciate advanced features like <link
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linkend="usage-mail-organize-vfolders"><trademark>VFolders</trademark></link>,
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which let you save searches as though they were ordinary mail
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folders.
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</para>
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</sect1>
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<sect1 id="usage-mainwindow-starting">
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<title>The First Time you Start Ximian Evolution</title>
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<para>
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To start Ximian Evolution, do either
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of the following:
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<itemizedlist>
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<listitem>
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<para>
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Select <menuchoice><guimenu>Programs</guimenu>
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<guimenuitem>Evolution</guimenuitem> </menuchoice> from your
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menu panel.
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</para>
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</listitem>
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<listitem>
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<para>
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Type <command>evolution</command> at the command line.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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<note>
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<title>Command Line Options</title>
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<para>
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Evolution has a number of command-line options that you may
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wish to make use of. You can find the full list by running
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the commands <userinput>man evolution</userinput> or
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<userinput>evolution --help</userinput>. The most
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important ones are:
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<itemizedlist>
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<listitem>
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<para>
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To start Evolution in offline mode: <userinput>evolution --offline</userinput>
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</para>
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</listitem>
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<listitem>
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<para>
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To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput>
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</para>
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</listitem>
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<listitem>
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<para>
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To make your web browser use Evolution as the default
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email client, enter <userinput>evolution "%s"</userinput> as the email
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handler in your web browser or in the GNOME Control Center.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</note>
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</para>
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<para>
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The first time you run the program, it will create a directory
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called <filename>.evolution</filename> in your home directory,
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where it will store all of its local data. Then, it will open a
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first-run assistant to help you set up mail accounts and import
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data from other applications.
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</para>
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<para>
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Using the first-run assistant will take approximately two to
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five minutes.
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</para>
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<para>
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Later on, if you want to change the account you are creating, or
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if you want to create a new one,select
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<menuchoice><guimenu>Tools</guimenu> <guimenuitem>Configure
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</guimenuitem></menuchoice>, and click the <guilabel>Mail
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Accounts</guilabel> button. Then, select the account you want
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to change and click <guilabel>Edit</guilabel>, or click
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<guilabel>Add</guilabel> to add a new account. See <xref
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linkend="config-prefs-mail"/> for details.
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</para>
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<sect2 id="first-step">
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<title>Defining Your Identity</title>
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<para>
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The Identity window is the first step in the assistant. Here,
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you will enter some basic personal information. You can
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define multiple identities later on with the
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<menuchoice><guimenu>Tools</guimenu>
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<guimenuitem>Settings</guimenuitem></menuchoice> tool and
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clicking the <guilabel>Mail Accounts</guilabel> button.
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<itemizedlist>
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<listitem>
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<para>
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Full Name: Your full name (Example: John Doe).
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</para>
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</listitem>
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<listitem>
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<para>
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Email Address: Your email address (Example: john@doe.com)
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</para>
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</listitem>
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<listitem>
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<para>
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Reply-To: If you want to have replies sent to another
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email address, enter it here (optional).
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</para>
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</listitem>
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<listitem>
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<para>
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Organization: The company where you work, or the
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organization you represent when you send email
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(optional).
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</sect2>
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<sect2 id="second-step">
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<title>Receiving Email</title>
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<para>
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The <guilabel>Receiving Email</guilabel> lets you determine
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which you will get your email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type: There are numerous types of servers
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from which Ximian Evolution
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can fetch your mail. Ask your system administrator if
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you're not sure which of the following are available to
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you:
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<itemizedlist>
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<listitem>
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<para>
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GroupWise: Select this option if you use a
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GroupWise server. GroupWise keeps mail, calendar,
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and contact information on the server.
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</para>
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</listitem>
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<listitem>
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<para>
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Microsoft Exchange: Available only if you have
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purchased the Ximian Connector for Microsoft
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Exchange, this will allow you to connect to a
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Microsoft Exchange 2000 or 2003 server, which
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stores email, calendar, and contact information on
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the server.
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</para>
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</listitem>
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<listitem>
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<para>
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IMAP: Keeps the email on your server so you can
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access your email from multiple systems.
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</para>
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</listitem>
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<listitem>
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<para>
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POP: Downloads your email to your hard disk for
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permanent storage.
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</para>
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</listitem>
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<listitem>
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<para>
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Local Delivery: Choose this option if you want to
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move mail from the spool and store it in your home
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directory. If you would rather leave mail in your
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system's spool files, choose the
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<guimenuitem>Standard Unix mbox
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spools</guimenuitem> option instead. You'll need
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to provide the path to the mail spool you want to
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use.
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</para>
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</listitem>
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<listitem>
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<para>
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MH format mail directories: If you download your
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mail using mh or another MH-style program, you'll
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want to use this option. You'll need to provide
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the path to the mail directory you want to use.
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</para>
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</listitem>
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<listitem>
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<para>
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Maildir format mail directories: If you download
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your mail using qmail or another maildir-style
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program, you'll want to use this option. You'll need
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to provide the path to the mail directory you want to
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use.
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</para>
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</listitem>
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<listitem>
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<para>
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Standard Unix mbox spool or directory: If you want
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to read and store mail in the mail spool on your
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local system, choose this option. You'll need to
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provide the path to the mail spool
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you want to use.
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</para>
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</listitem>
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<listitem>
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<para>
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None: Select this if you do not plan to
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check mail with this account.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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If you selected POP, Microsoft Exchange, or IMAP as your mail
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server, you'll need to enter some more information:
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</para>
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<itemizedlist>
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<listitem>
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<para>The host name of your mail server. Ask
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your system administrator if you're not
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sure.</para>
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</listitem>
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<listitem>
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<para>The username for the account on that
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system. </para>
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</listitem>
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<listitem>
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<para>Whether you want to use a secure (SSL)
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connection. If your server supports it, it's
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best to enable this security option.
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</para>
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</listitem>
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<listitem>
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<para>The authentication options supported by
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your server. If you're not sure, click the
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<guilabel>Check for supported types</guilabel>
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button or ask your system administrator.
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</para>
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</listitem>
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<listitem>
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<para>Whether you'd like Evolution to remember
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your password.
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</para>
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</listitem>
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</itemizedlist>
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<tip id="exchange-info">
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<title>Use Ximian Evolution with Microsoft Exchange</title>
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<para>
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If you have purchased Ximian Connector for Microsoft
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Exchange, you can access Microsoft Exchange 2000 servers
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natively. If you do not have the Connector, or if you use
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an older version of Microsoft Exchange, talk to your system
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administrator about access to standard protocol services
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like POP and IMAP.
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</para>
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</tip>
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</sect2>
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<sect2 id="more-mail-options">
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<title>More Mail Configuration Options</title>
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<para>
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Once you have selected a mail delivery mechanism, you may
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set some preferences for its behavior:
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</para>
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<variablelist>
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<varlistentry>
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<term>If you chose POP mail:</term>
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<listitem><para>
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<itemizedlist>
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<listitem>
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<para>Checking for new mail: If you would like
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Evolution to check for new mail
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automatically, check the box and select a frequency in
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minutes.
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</para>
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</listitem>
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<listitem>
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<para>
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Message Storage: If you'd like to store copies of your
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mail on the server, check this option.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>If you chose Microsoft Exchange:</term>
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<listitem><para>
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<itemizedlist> <listitem>
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<para>Checking for new mail: If you would like
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Evolution to check for new mail
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automatically, check the box and select a frequency in
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minutes.
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</para>
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</listitem>
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<listitem>
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<para>
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Global Address List/Active Directory: Enter the name of
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your global catalog server here. You may also choose to
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limit the server's responses and select a maximum number
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of results for an address search. A maximum number of
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results limits the load on your system and on your
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network.
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</para>
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</listitem>
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<listitem>
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<para>Mailbox Name: If your active directory user name is
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different from your Exchange mailbox name, enter the
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mailbox name here.
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</para>
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</listitem>
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<listitem>
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<para>
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Outlook Web Access (OWA) Path: In most cases, the URL
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for web access is "http://server.company.com/exchange."
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If your system has a path that is not "exchange," enter
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the appropriate value here.
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</para>
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</listitem>
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<listitem>
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<para>Public Folder Server: Enter the name of your organization's public folder server, if any, here.</para>
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</listitem>
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<listitem>
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<para>Apply filters to new messages in Inbox on this
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server: Check this box to use filters when you visit the
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Inbox for this account.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term>If you chose IMAP:</term>
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<listitem>
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<para>
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<itemizedlist>
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<listitem>
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<para>Checking for new mail: If you would like
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Evolution to check for new mail
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automatically, check the box and select a frequency in
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minutes.
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</para>
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</listitem>
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<listitem>
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<para>If you want Evolution
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to check for new messages in <emphasis>all</emphasis> your
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IMAP folders, make sure the <guilabel>Check for new
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messages in all folders</guilabel> box is selected.</para>
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</listitem>
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<listitem>
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<para>Show only subscribed folders: Check this box if you
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have more folders in your IMAP view than you want to
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read.</para>
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</listitem>
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<listitem>
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<para>
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Override server-supplied namespace: If you like, enter a
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specific directory where your server stores mail for
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you. Typical values are "mail" and "Mail." For more
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information about how to use IMAP mail, see <xref
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linkend="usage-mail-subscriptions"/>.</para>
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</listitem>
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<listitem>
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<para>Apply filters to new messages in INBOX on this
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server: If you'd like your filters to work on this account
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as well as on locally downloaded mail, check this box.</para>
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</listitem>
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</itemizedlist>
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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<note id="imap-namespace">
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<title>What's an IMAP Namespace?</title>
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<para>
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For IMAP mail servers, your sysadmin may provide
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you with a specific namespace, the directory on
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where your server stores mail for you. If you
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check your IMAP mail and your folder list includes
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files that don't look like mail folders, you
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probably need to change your mail
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namespace. Typical values are "mail" and "Mail."
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If you prefer, you can choose to subscribe to
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individual mail folders one at a time. For more
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information about how to use IMAP mail, see <xref
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linkend="usage-mail-subscriptions"/>.
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</para>
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</note>
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</sect2>
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<sect2 id="third-step">
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<title>Sending Email</title>
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<para>
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The <guilabel>Sending Email</guilabel> step lets you configure sending
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email.
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<itemizedlist>
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<listitem>
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<para>
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Server Type: There are numerous server types that
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Ximian Evolution supports for sending your
|
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mail.
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<itemizedlist>
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<listitem>
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<para>
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SMTP: Sends mail using an outbound mail
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server. This is the most common choice for sending
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mail.
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</para>
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</listitem>
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<listitem>
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<para>
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Microsoft Exchange: Sends mail through a Microsoft
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Exchange server using the Microsoft Exchange 2000
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protocol. Available only if you have are using the
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Ximian Connector for Microsoft Exchange. You must
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have a valid license key purchased from <ulink
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url="http://store.ximian.com">store.ximian.com</ulink>.
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</para>
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</listitem>
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<listitem>
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<para>
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Groupwise: Sends mail through your GroupWise server.
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</para>
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</listitem>
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<listitem>
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<para>
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Sendmail: Uses the Sendmail program to send mail
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from your system. Sendmail is more flexible, but
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is not as easy to configure, so you should only
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select this option if you know how to set up a
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Sendmail service.
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</para>
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</listitem>
|
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</itemizedlist>
|
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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If you choose SMTP, there are a few additional items to enter:
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<itemizedlist>
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<listitem>
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<para>
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Host: enter your mail sending server's name or IP
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address here.
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</para>
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</listitem>
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<listitem>
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<para>
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Server requires authentication: If your server
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requires you to enter a password to send mail, check
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this box.
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</para>
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</listitem>
|
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<listitem>
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<para>
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Authentication Type: Unless you've been told otherwise,
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your best bet is to leave this set at
|
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<guilabel>Password</guilabel>. If you're not sure, ask
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your system administrator or ISP, or have
|
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Ximian Evolution check for
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you by clicking <guilabel>Check for supported
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types</guilabel>.
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</para>
|
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</listitem>
|
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<listitem>
|
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<para>
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Username: The account name you use when you login to
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check your email. Normally, this is the part of your
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email address before the '@' character. For Exchange
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|
servers, it is the username you would use to log in to a
|
|
Windows workstation at your company.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Remember Password: If you prefer to not enter
|
|
your password every time you check email, press this
|
|
button.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="step-three-b">
|
|
<title>Account Management</title>
|
|
<para>
|
|
This is a very short section. You can pick two things: the
|
|
name for the account, and whether it is the default account.
|
|
</para>
|
|
<para>
|
|
The name you choose for the account is used for display within
|
|
Evolution, and is not sent with any emails. The suggested
|
|
name is your email address, but you can use other words or
|
|
phrases, like "Work," "Personal" or "First Account" if you
|
|
like.
|
|
</para>
|
|
<para>
|
|
If you check the box next to the label <guilabel>Make this my
|
|
default account</guilabel>, Evolution will assume that you will
|
|
send messages from this most often, and will set the
|
|
"From" selector to this account whenever you open a new
|
|
message. Only one account can be the default.
|
|
</para>
|
|
<para>
|
|
If you have not done so already, you may also be asked to choose
|
|
a time zone.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="fourth-step">
|
|
<title>Importing Mail (Optional)</title>
|
|
<para>
|
|
If Ximian Evolution finds mail or
|
|
address files from another application, it will offer to
|
|
import them. If you're not sure which file format your mail
|
|
program uses, ask your system administrator. If you want, you
|
|
can skip this step and return to it at a later time by
|
|
selecting
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.
|
|
</para>
|
|
<para>
|
|
Ximian Evolution can import the following types of
|
|
files:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>VCard (.vcf, gcrd):</term>
|
|
<listitem>
|
|
<para>
|
|
The address book format used by the GNOME, KDE, and
|
|
many other contact management applications. You
|
|
should be able to export to VCard format from any
|
|
address book application. Failing that, export to CSV
|
|
format and use the <command>csv2vcard</command>
|
|
utility before importing.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Microsoft Outlook Express 4 (.mbx):</term>
|
|
<listitem>
|
|
<para>
|
|
Email file format used by Microsoft
|
|
<application>Outlook Express 4</application>. For
|
|
other versions of Microsoft Outlook and Outlook
|
|
Express, see the workaround described in the note
|
|
below.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>MBox (mbox):</term>
|
|
<listitem>
|
|
<para>
|
|
The email box format used by Mozilla, Netscape,
|
|
Ximian Evolution, Eudora, and many other email clients.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
<note>
|
|
<title>Microsoft Outlook and Outlook Express Users</title>
|
|
<para>
|
|
<application>Microsoft Outlook</application>, and versions of
|
|
<application>Outlook Express</application> after
|
|
version 4, use proprietary formats that Ximian
|
|
Evolution cannot read or import. For contacts,
|
|
you may have to email them to yourself and import them that
|
|
way. For email, see the instructions in <xref
|
|
linkend="outlook-migration-mail" />
|
|
</para>
|
|
</note>
|
|
|
|
<note>
|
|
<title>Netscape Users</title>
|
|
<para>
|
|
Before importing mail from Netscape, make sure you select
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
|
|
Folders</guimenuitem></menuchoice>. If you don't,
|
|
Ximian Evolution will import and undelete
|
|
the messages in your Trash folders.
|
|
</para>
|
|
</note>
|
|
<tip>
|
|
<title>Exporting Files From Ximian Evolution</title>
|
|
<para>
|
|
Ximian Evolution uses standard file types for all its information,
|
|
so you should have no trouble taking your information
|
|
elsewhere if you want.
|
|
</para>
|
|
<para>
|
|
For mail, that's <filename>mbox</filename>, for calendar,
|
|
<filename>iCal</filename>, and for the address book, vCards
|
|
in a <filename>.db3</filename> database.
|
|
</para>
|
|
</tip>
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="importing-mail-from-clients">
|
|
<title>Importing Mail from Other Mail Clients</title>
|
|
<para>
|
|
Chances are, you already have your email in another mail program
|
|
and don't want to lose the information. The following section
|
|
describes how to import mail from specific mail clients.
|
|
</para>
|
|
<sect2 id="mutt">
|
|
<title>Importing Mail from mutt</title>
|
|
<para>
|
|
<application>mutt</application> is a text-based mail client
|
|
which is shipped with many Linux and Unix distributions.
|
|
<application>mutt</application> uses the standard mbox,
|
|
maildir, and MH file formats, which makes importing your mail
|
|
into Evolution relatively simple. By default,
|
|
<application>mutt</application> uses the mbox file format.
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open Ximian Evolution
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Import</guimenuitem>
|
|
</menuchoice>
|
|
or press
|
|
<keycombo action="simul">
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>I</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Next</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select <guilabel>Import a Single File</guilabel>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Browse</guilabel> and select the file
|
|
you would like to import from. By default, your email
|
|
is stored in <filename>~/mbox</filename> for the mbox
|
|
format and <filename
|
|
class="directory">~/Maildir</filename> for the Maildir format.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
When prompted for what folder in
|
|
Evolution to import to,
|
|
select a folder. You can also create a new folder and
|
|
drop it in there.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="kmail">
|
|
<title>Importing Mail from KMail</title>
|
|
<para>
|
|
<application>KMail</application>
|
|
is the mail client which is shipped with the KDE desktop
|
|
environment. <application>KMail</application> uses the
|
|
standard mbox file format, which
|
|
means that importing your mail into
|
|
Evolution is easy.
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open Ximian Evolution
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Import</guimenuitem>
|
|
</menuchoice>
|
|
or press
|
|
<keycombo action="simul">
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>I</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Next</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select <guilabel>Import a Single File</guilabel>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Browse</guilabel> and select the file
|
|
you would like to import from. By default, KMail stores
|
|
its information in the Mail directory of your home
|
|
directory.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
When prompted for what folder in
|
|
Evolution to import to,
|
|
select a folder. You can also create a new folder and
|
|
drop it in there.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="ui-intro">
|
|
<title>What's What in Ximian Evolution</title>
|
|
<para>
|
|
Now that you've gotten the first-run configuration out of the
|
|
way, you're ready to get down to work. Here's a quick
|
|
explanation of what's going on in your main
|
|
Ximian Evolution window.
|
|
</para>
|
|
|
|
<figure id="preface-basic-interface">
|
|
<title>The Ximian Evolution Main Window</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject>
|
|
</mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
<para>
|
|
<inlinemediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Menu Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>menu bar</guilabel> gives you access to nearly all
|
|
the features that can be found in Ximian
|
|
Evolution.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Toolbar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
|
|
most used features in each component.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Shortcut Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Shortcut Bar</guilabel> lets you switch between
|
|
folders and between Evolution tools. At the bottom of the
|
|
shortcut bar there are buttons that let you switch tools, and
|
|
above that, all the available folders for the current tool.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Status Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
Periodically, Ximian Evolution will need to quietly
|
|
display a message, or tell you the progress of a task. This most
|
|
often happens when you're checking or sending email. These progress
|
|
queues are shown here, in the <guilabel>Status Bar</guilabel>.
|
|
The Online/Offline indicator is here, too, in the lower left of the window.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Search Tool</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Search Tool</guilabel> lets you search through your email
|
|
with precision so you can easily find what you're looking for.
|
|
</para>
|
|
|
|
<sect2 id="usage-mainwindow-shortcutbar">
|
|
<title>The Shortcut Bar</title>
|
|
<para>
|
|
Ximian Evolution's most important job is
|
|
to give you access to your information and help you use it
|
|
quickly. One way it does that is through the
|
|
<interface>shortcut bar</interface>, the column on the left
|
|
hand side of the main window. The buttons with names
|
|
like <guilabel>Mail</guilabel> and
|
|
<guilabel>Contacts</guilabel> are the shortcuts. Above them
|
|
is a list of folders for the current Evolution tool.
|
|
</para>
|
|
<para>
|
|
The folder list organizes your mail, calendars, address books,
|
|
and task lists in a tree, similar to a <glossterm linkend="filetree">file
|
|
tree</glossterm>. Most people will find one to four
|
|
folders at the base of the tree, depending on the tool and their
|
|
system configuration. Each Evolution tool will have at least one,
|
|
called <guilabel>On This Computer</guilabel>, for local
|
|
information. For example, the folder list for the email tool will show any
|
|
remote mail storage you have set up, plus local folders and
|
|
<guilabel>vFolders</guilabel>, or virtual folders, discussed in <xref
|
|
linkend="usage-mail-organize-vfolders"/>.
|
|
</para>
|
|
|
|
<para>
|
|
|
|
A typical <guilabel>Local</guilabel> folder contains the following folders:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Calendar</guilabel>, for appointments and
|
|
event listings.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Contacts</guilabel>, for address cards.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Drafts</guilabel>, for messages you started and didn't finish.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Inbox</guilabel>, for incoming mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Outbox</guilabel>, for messages you have written
|
|
but not yet sent. This will be empty unless you use
|
|
Ximian Evolution while offline.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Sent</guilabel>, for sent mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Tasks</guilabel>, for your task list. Portions
|
|
of your task list are reflected in the calendar, as well
|
|
as in the summary folder.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
<guilabel>Trash</guilabel>, a vFolder view of all the
|
|
messages you have marked for deletion but not yet
|
|
<glossterm linkend="expunge">expunged</glossterm>.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
<tip id="foldertips">
|
|
<title>Navigating without the Shortcut Bar</title>
|
|
<para>
|
|
You don't need the folder bar or the shortcut bar to move
|
|
around the main window. You can use the <keycap>Tab</keycap>
|
|
key to switch from one part of the window to another.
|
|
</para>
|
|
</tip>
|
|
|
|
<para>
|
|
If you get large volumes of mail, you'll want more folders than
|
|
just your Inbox. To create a new folder:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Select
|
|
<menuchoice> <guimenu>File</guimenu>
|
|
<guisubmenu>New</guisubmenu>
|
|
<guimenuitem>Folder</guimenuitem></menuchoice>
|
|
or press the keyboard shortcut
|
|
<keycombo action="simul">
|
|
<keycap>Shift</keycap>
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>E</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select the folder type. The available options are.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Calendar
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Contacts
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Mail
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Tasks
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Choose the location of the new folder.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Subfolders</title>
|
|
<para>
|
|
Ximian Evolution lets you nest folders
|
|
inside of each other, so that you can have a detailed
|
|
organizational system.
|
|
</para>
|
|
|
|
<note>
|
|
<title>Folders Have Limits</title>
|
|
<para>
|
|
Calendars must go in calendar folders, mail in mail
|
|
folders, and contacts in contact folders.
|
|
</para>
|
|
</note>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything in
|
|
Ximian Evolution. If you right-click on a
|
|
folder, you'll have a menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
|
|
<listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
<para>
|
|
Any time new mail arrives in a mail folder, that folder
|
|
label is displayed in bold text, along with the number of
|
|
new messages in that folder.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The <interface>menu bar</interface>'s contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. If you're looking at your Inbox, most of the menu items
|
|
will relate to mail; some will relate to other components of
|
|
Ximian Evolution and some, especially those
|
|
in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu>:</term>
|
|
|
|
<listitem><para> Anything related to a file or to the
|
|
operations of the application generally falls under this
|
|
menu: creating things, saving them to disk, printing them,
|
|
and quitting the program itself. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu>:</term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu>:</term>
|
|
<listitem><para>
|
|
This menu lets you decide how Ximian Evolution
|
|
should look. Some of the features control the appearance of
|
|
Ximian Evolution as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu>:</term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action — for
|
|
example, replying to a message — you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu>:</term>
|
|
<listitem><para>
|
|
Tools for configuring, changing, and
|
|
setting up go here. For mail, that means things like
|
|
and the
|
|
<guimenuitem>Virtual Folder Editor</guimenuitem>. For the
|
|
<interface>Calendar</interface> and the <interface>Contact
|
|
Manager</interface>, it's color, network, and layout
|
|
configuration.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Search</guimenu>:</term>
|
|
<listitem><para>
|
|
Select menu items here to search for messages, or for
|
|
phrases within a message. You can also see previous searches
|
|
you have made. In addition to the <guimenu>Search</guimenu>
|
|
menu, there is a text entry box in the toolbar that you can
|
|
use to search for messages.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu>:</term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
Help Browser
|
|
and read the Ximian Evolution manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
Once you've familiarized yourself with the <interface>main
|
|
window</interface> you can start doing things with it. We'll
|
|
start with the <guilabel>Summary</guilabel>, which provides a
|
|
quick overview of your Ximian
|
|
Evolution information.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="basics-mail">
|
|
<title>Introducing Email</title>
|
|
<para>
|
|
Ximian Evolution email is like other
|
|
email programs in several ways:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
It can sort and organize your mail in a wide variety of
|
|
ways with folders, searches, and filters.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It can send and receive mail in HTML or as plain text,
|
|
and makes it easy to send and receive multiple file
|
|
attachments.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It supports multiple mail sources, including <glossterm
|
|
linkend="imap">IMAP</glossterm>, <glossterm
|
|
linkend="pop">POP3</glossterm>, and local
|
|
<filename>mbox</filename> or <filename>mh</filename>
|
|
spools and files created by other mail programs.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It lets you guard your privacy with encryption.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
However, Ximian Evolution has some
|
|
important differences. First, it's built to handle very large
|
|
amounts of mail. The <link
|
|
linkend="usage-mail-organize-spam">junk mail</link>, message <link
|
|
linkend="usage-mail-organize-filters">filtering</link> and
|
|
<link linkend="usage-mail-organize-search">searching</link>
|
|
functions were built for speed and efficiency on large volumes
|
|
of mail. There's also the <link
|
|
linkend="usage-mail-organize-vfolders">vFolder</link>, an advanced
|
|
organizational feature not found in mainstream mail clients.
|
|
If you get a lot of mail, or if you keep every message you get
|
|
in case you need to refer to it later, you'll find this
|
|
feature especially useful.
|
|
</para>
|
|
<para>
|
|
Here's what the mailer looks like:
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
|
|
<figure id="usage-mail-intro-fig">
|
|
<title>Ximian Evolution Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure============================== -->
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Message List</guilabel> displays all the emails
|
|
that you have. This includes all your read, unread, and email
|
|
that is flagged to be deleted.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email
|
|
Viewer</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
This is where your email is displayed.
|
|
</para>
|
|
|
|
<para>
|
|
If you find the <interface>view pane</interface> too small, you can resize
|
|
the pane, enlarge the whole window, or double-click on the
|
|
message in the <interface>message list</interface> to have it
|
|
open in a new window. To change the sizes of a pane, just click
|
|
and hold on the divider between the two panes. Then you can drag
|
|
up and down to select the size of the panes.
|
|
|
|
</para>
|
|
<para> Just like with folders, you can right-click on messages in the
|
|
message list and get a menu of possible actions: you can move,
|
|
delete, or undelete them, and create filters or vFolders based
|
|
on them.
|
|
</para>
|
|
<para>
|
|
Most of the mail-related actions you'll want to perform are
|
|
listed in the <guimenu>Actions</guimenu> menu in the menu bar.
|
|
The most frequently used ones, like
|
|
<guimenuitem>Reply</guimenuitem> and
|
|
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
|
|
the toolbar. Almost all of them are also located in the
|
|
right-click menu and as keyboard shortcuts, which tend to be
|
|
faster once you get the hang of them. You can choose
|
|
whichever way you like best; the idea is that the software
|
|
should work the way you want, rather than making you work the
|
|
way the it does.
|
|
</para>
|
|
|
|
<para>
|
|
For an in-depth guide to the email capabilities of Ximian
|
|
Evolution, read <xref linkend="usage-mail"/>.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-calendar">
|
|
<title>Introducing the Calendar</title>
|
|
<para>
|
|
To begin using the calendar, click the
|
|
<guilabel>Calendar</guilabel> button in the <interface>shortcut
|
|
bar</interface>. By default, the calendar starts showing
|
|
today's schedule on a ruled background. At the upper right,
|
|
there's a monthly calendar you can use to switch days. Below
|
|
that, there's a <guilabel>Task</guilabel> pad, where you can
|
|
keep a list of tasks separate from your calendar appointments.
|
|
The day view in the calendar looks like this:
|
|
|
|
<!-- ============== Figure ============================= -->
|
|
<figure id="usage-calendar-fig">
|
|
<title>Ximian Evolution Calendar View</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ============== End of Figure ============================= -->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Appointment List</guilabel> is responsible for showing you all of
|
|
your scheduled appointments, whether they are all day appointments or simply one time
|
|
appointments that last a half an hour.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Task List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Task List</guilabel> compliments the
|
|
<guilabel>Appointment List </guilabel> as it keeps track of
|
|
tasks which don't have a time associated with them. Tasks can
|
|
have complex notes associated with them, and you can also note
|
|
their completeness on a percentage scale. To display more
|
|
information about your notes, drag the column border to the
|
|
left. For a very detailed view of your tasks, click the
|
|
<guilabel>Tasks</guilabel> button in the shortcut bar.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Month Pane</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The month pane is a small view of your calendar by month. To
|
|
display more months here, drag the column border to the left.
|
|
To view a specific series of days, select them in the month
|
|
view and they will display all the planned events in the
|
|
<interface>Appointment List</interface>.
|
|
</para>
|
|
|
|
<para>
|
|
For more information about the calendar
|
|
read <xref linkend="usage-calendar"/>.
|
|
</para>
|
|
|
|
</sect2>
|
|
<sect2 id="basics-contacts">
|
|
<title>Introducing the Address Book</title>
|
|
<para>
|
|
The Ximian Evolution address book
|
|
can handle all of the functions of an address book, phone
|
|
book, or Rolodex. Of course, it's a lot easier to update
|
|
Ximian Evolution than it is to
|
|
change an actual paper book. Ximian
|
|
Evolution also allows easy synchronization with
|
|
hand-held devices and functions with <glossterm
|
|
linkend="ldap">LDAP</glossterm> directories on a network.
|
|
</para>
|
|
<para>
|
|
Another advantage of the Ximian Evolution
|
|
address book is its integration with the rest of the
|
|
application. For example, you can create an address card from
|
|
an email just by right-clicking on the sender's email address.
|
|
</para>
|
|
<para>
|
|
To open your address book, click on
|
|
<guilabel>Contacts</guilabel> in the shortcut bar. <xref
|
|
linkend="usage-contact-fig"/> shows the address book in all its
|
|
organizational glory. By default, the address book shows all
|
|
your cards in alphabetical order, in a <glossterm
|
|
linkend="minicard">minicard</glossterm> view. You can select
|
|
other views from the <guimenu>View</guimenu> menu, and adjust
|
|
the width of the columns by clicking and dragging the gray
|
|
column dividers.
|
|
</para>
|
|
<para>
|
|
The address book looks like this:
|
|
|
|
<figure id="usage-contact-fig">
|
|
<title>Ximian Evolution Contact Interface</title>
|
|
<screenshot>
|
|
<screeninfo>Ximian Evolution Contact List Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The largest section of the address book lists your
|
|
contacts. You can also search through the cards in the same way
|
|
that you search email folders, with the search tool on the
|
|
right side of the toolbar.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Alphanumeric Shortcuts</guilabel>
|
|
</para>
|
|
<para>
|
|
Click one of the buttons along the right side of the
|
|
window to view contacts that begin with the letter or number
|
|
you click.
|
|
</para>
|
|
|
|
|
|
<para>
|
|
For detailed instructions on how to use the address book,
|
|
read <xref linkend="usage-contact"/>.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter> |