fd6e3e1eaa
2001-02-09 Aaron Weber <aaron@helixcode.com> * C/config-sync.sgml: Overhaul. Now accurate and truthful and clear. * C/usage-calendar.sgml: Minor Changes. svn path=/trunk/; revision=8155
1489 lines
58 KiB
Plaintext
1489 lines
58 KiB
Plaintext
<!--
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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-->
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<chapter id="usage-mail">
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<title>Evolution Mail</title>
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<abstract>
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<title> An Overview of the Evolution Mailer</title>
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<para>
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<application>Evolution</application> email is like other email
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programs in all the ways you would hope:
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<itemizedlist>
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<listitem>
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<para>
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It can sort and organize your mail in a wide variety of ways with
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folders, searches, and filters.
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</para>
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</listitem>
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<listitem>
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<para>
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It can send and receive mail in HTML or as plain text, and
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permits multiple file attachments.
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</para>
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</listitem>
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<listitem>
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<para>
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It supports multiple mail sources, including <glossterm
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linkend="imap">IMAP</glossterm>, <glossterm
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linkend="pop">POP3</glossterm>, local
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<systemitem><filename>mbox</filename></systemitem> and
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<systemitem><filename>mh</filename></systemitem> files, and
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even NNTP messages (newsgroups), which aren't technically
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email.
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</para>
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</listitem>
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</itemizedlist>
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</para>
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<para>
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However, <application>Evolution</application> has some important
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differences. First, it's built to handle very large amounts of
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mail without slowing down or crashing. Both the <link
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linkend="usage-mail-organize-filters">filtering</link> and <link
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linkend="usage-mail-organize-search">searching</link> functions
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were built for speed and efficiency on gargantuan volumes of
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mail. There's also the <application>Evolution</application>
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<link linkend="usage-mail-organize-vFolders">Virtual
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Folder</link>, an advanced organizational feature not found in
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other mail clients. If you get a lot of mail, or if you keep
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every message you get in case you need to refer to it later,
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you'll find this feature especially useful.
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</para>
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</abstract>
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<sect1 id="usage-mail-getnsend">
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<title>Reading, Getting and Sending Mail</title>
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<sect2 id="usage-mail-getnsend-read">
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<title>Reading Mail</title>
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<para>
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You can start reading email by clicking
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<guibutton>Inbox</guibutton> in the shortcut bar. The first
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time you use <application>Evolution</application>, it will
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start with the <interface>Inbox</interface> open and show you a
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message from Ximian welcoming you to the application.
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</para>
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<para>
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Your <application>Evolution</application>
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<guilabel>Inbox</guilabel> will look something like the one in
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<xref linkend="usage-mail-intro-fig">. Just below the toolbar
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is the <interface>message list</interface>, showing message
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header information like <guilabel>Subject</guilabel> and
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<guilabel>Date</guilabel>. The message itself appears below
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that, in the <interface>view pane</interface>. If you find
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the <interface>view pane</interface> too small, you can resize
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the pane, enlarge the whole window, or double-click on the
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message in the <interface>message list</interface> to have it
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open in a new window. Just like with folders, you can
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right-click on messages in the message list and get a menu of
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possible actions.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-intro-fig">
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<title>Evolution Mail</title>
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<screenshot>
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<screeninfo>Inbox</screeninfo>
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<graphic fileref="fig/mail-pic" format="png" srccredit="Aaron Weber">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure============================== -->
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<para>
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Most of the mail-related actions you'll want to perform are
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listed in the <guimenu>Message</guimenu> menu in the menu
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bar. The most frequently used ones, like
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<guimenuitem>Reply</guimenuitem> and
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<guimenuitem>Forward</guimenuitem>, also appear as buttons in
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the toolbar, and almost all of them are duplicated in the
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right-click menu and as keyboard shortcuts, which tend to be
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faster once you get the hang of them. You can choose
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whichever way you like best; the idea is that the software
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should work the way you want, rather than making you work the
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way the it does.
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<tip id="view-headers">
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<title>Take a look at the headers</title>
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<para>
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To look at the entire source of your email message, including
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all the header information, select
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<menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice>
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</para>
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</tip>
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</para>
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<sect3 id="usage-mail-listorder">
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<title>Sorting the message list</title>
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<para>
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One of the ways <application>Evolution</application> lets
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you choose the way you work is the way it lets you sort your
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message lists. To sort by sender, subject, or date, click
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on the bars with those labels at the top of the message
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list. The direction of the arrow next to the label indicates
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the direction of the sort, and if you click again, you'll
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sort them in reverse order. For example, click once on
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<guilabel>Date</guilabel> to sort messages by date from
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oldest to newest. Click again, and
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<application>Evolution</application> sorts the list from
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newest to oldest. You can also right-click on the message
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header bars to get a set of sorting options, and add or
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remove columns from the message list. You can find detailed
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instructions on how to customize your message display
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columns in <xref linkend="usage-mail-organize-columns">.
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</para>
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<para>
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You can also choose a threaded message view. Select
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<menuchoice> <guimenu>View</guimenu>
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<guimenuitem>Threaded</guimenuitem> </menuchoice> to turn
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the threaded view on or off. When you select this option,
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<application>Evolution</application> groups the replies to a
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message with the original, so you can follow the thread of a
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conversation from one message to the next.
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-delete">
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<title>Deleting Mail</title>
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<para>
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Once you've read your mail, you may want to get rid of
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it. To mark a message for deletion, select it in the the
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<interface>message list</interface> by clicking on it once.
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Then click on the <guibutton>Delete</guibutton> button in
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the tool bar. Or, right-click on a message and choose
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<guimenuitem>Delete</guimenuitem> from the right-click
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menu. The message will appear with a line through it, to
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show that you've marked it for deletion.
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</para>
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<para>
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If you change your mind and decide you want to keep it,
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select <menuchoice> <guimenu>Message</guimenu>
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<guimenuitem>Undelete</guimenuitem></menuchoice>. If you
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really want to get rid of it, choose
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<guimenuitem>Expunge</guimenuitem> from the
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<guimenu>Folder</guimenu> menu. That will delete it
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permanently.
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</para>
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</sect3>
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</sect2>
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<sect2 id="usage-mail-getnsend-get">
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<title>Checking Mail</title>
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<para>
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Now that you've had a look around the
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<interface>Inbox</interface>, it's time to check for new mail.
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Click <guibutton>Get mail</guibutton> in the toolbar to check
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your mail. If it's the first time you've done so, the
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<interface>mail setup assistant</interface> will ask you for
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the information it needs to check your mail (see <xref
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linkend="config-setupassist"> for more information).
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</para>
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<para>
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Then, you need to enter your email
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password. <application>Evolution</application> will remember
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your password until until you select <menuchoice>
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<guimenu>Settings</guimenu> <guimenuitem>Forget
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Passwords</guimenuitem> </menuchoice>.
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</para>
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<para>
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Once it's validated the password,
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<application>Evolution</application> will check your mail.
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New mail will appear in the local <interface>Inbox</interface>
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if you're using a <glossterm>POP</glossterm> account, and in
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your <glossterm>IMAP</glossterm> folders if you use IMAP.
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</para>
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<note id="badmailsettings">
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<title>Can't Check Mail?</title>
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<para>
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If you get an error message instead of mail, you probably need
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to change your network settings. To learn how to do that,
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have a look at <xref linkend="config-prefs-mail-network">, or
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ask your system administrator.
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</para>
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</note>
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<sect3 id="usage-mail-getnsend-get-news">
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<title>Using Evolution for News </title>
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<para>
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Newsgroups are so similar to email that there's no reason not
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to read them side by side. If you want to do that, add a
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news source to your configuration (see <xref
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linkend="config-prefs-network-news">). The news server will
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appear as a remote server, and will look quite similar to an
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IMAP folder. When you click <guibutton>Get Mail</guibutton>,
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<application>Evolution</application> will also check for news
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messages.
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-get-attach">
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<title>Attachments and HTML Mail</title>
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<para>
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If someone sends you an <glossterm>attachment</glossterm>, a
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file attached to an email,
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<application>Evolution</application> will display the file
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at the bottom of the message to which it's attached. Text,
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HTML, and most images will be displayed within the message
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itself. For other files,
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<application>Evolution</application> will show an icon at
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the end of the message. Right-click on the icon to get a
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list of options which will vary depending on the type of
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attachment. You will have the option to display most files
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as part of the message, export them to a different
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application (images to Eye of GNOME, spreadsheets to
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Gnumeric, and so forth), or save them to disk.
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</para>
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<para>
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<application>Evolution</application> can also display
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HTML-formatted mail, complete with graphics. HTML
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formatting will display automatically, although you can
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turn it off if you prefer.
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</para>
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</sect3>
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</sect2>
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<sect2 id="usage-mail-getnsend-send">
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<title>Writing and Sending Mail</title>
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<para>
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You can start writing a new email message by selecting
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<menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu> <guimenuitem>
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Mail Message</guimenuitem></menuchoice>, or by pressing the
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<guibutton>Compose</guibutton> button in the Inbox toolbar.
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When you do so, the <interface>New Message</interface> window
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will open, as shown in <xref
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linkend="usage-mail-newmsg-fig">.
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</para>
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<!-- ==============Figure=================================== -->
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<figure id="usage-mail-newmsg-fig">
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<title>New Message Window</title>
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<screenshot>
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<screeninfo>Evolution Main Window</screeninfo>
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<graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit">
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</graphic>
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</screenshot>
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</figure>
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<!-- ==============End of Figure=================================== -->
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<!-- Check the alignment of the following paragraph in the PS and
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HTML output: it's indented for no good reason -->
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<para>
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Enter an address in the <guilabel>To:</guilabel> field, a
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subject in the <guilabel>Subject:</guilabel> and a message in
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the big empty box at the bottom of the window, and press
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<guibutton>Send</guibutton>.
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</para>
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<sect3 id="usage-mail-getnsend-send-delay">
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<title>Saving Messages for Later</title>
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<para>
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Evolution will send mail immediately unless you tell it to
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do otherwise by selecting <menuchoice>
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<guimenu>File</guimenu> <guimenuitem>Send
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Later</guimenuitem></menuchoice>. This will add your
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messages to the <guilabel>Outbox</guilabel> queue. Then,
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when you press <guibutton>Send</guibutton> in another
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message, or <guibutton>Get Mail</guibutton> in the main
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mail window, all your unsent messages will go out at once.
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I like to use "Send Later" because it gives me a chance to
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change my mind about a message before it goes out. That
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way, I don't send anything I'll regret the next day.
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</para>
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<para>
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To learn more about how you can specify message queue and
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filter behavior, see <xref linkend="config-prefs-mail">.
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</para>
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<para>
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You can also choose to save messages as drafts or as text
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files. Choose
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<menuchoice>
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<guimenu>File</guimenu>
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<guimenuitem>Save</guimenuitem>
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</menuchoice>
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or <guimenuitem>Save As</guimenuitem> to save your message
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as a text file. If you prefer to keep your message in a
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folder (the <guilabel>Drafts</guilabel> folder would be the
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obvious place), you can select <menuchoice>
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<guimenu>File</guimenu> <guimenuitem>Save In
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Folder</guimenuitem> </menuchoice>.
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</para>
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</sect3>
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<sect3 id="usage-mail-getnsend-send-compose">
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<title>Advanced Mail Composition</title>
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<para>
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You can probably guess the purpose of the buttons labelled
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<guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>,
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<guibutton>Paste</guibutton>, <guibutton>Undo</guibutton>
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and <guibutton>Redo</guibutton>, but there's a bit more to
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sending mail that's less obvious. In the next few sections,
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you'll see how <application>Evolution</application> handles
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additional features, including large recipient lists,
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attachments, and forwarding.
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</para>
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<sect4 id="usage-mail-getnsend-send-attach">
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<title>Attachments</title>
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<para>
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If you want to attach a file to your email message, you
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can drag it from your desktop into the message window, or
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click the button in the toolbar with a paper clip on it,
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labelled <guibutton>Attach</guibutton>. If you click the
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<guibutton>Attach</guibutton> button,
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<application>Evolution</application> will open a file
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selection dialog box to ask you which file you want to
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send. Select the file and click <guilabel>OK</guilabel>.
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</para>
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<para>
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To hide the display of files you've attached to the
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message, select <menuchoice>
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<guimenu>View</guimenu> <guimenuitem>Hide
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Attachments</guimenuitem> </menuchoice>; to show them
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again, choose <guimenuitem>Show Attachments</guimenuitem>.
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</para>
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<para>
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When you send the message, a copy of the attached file
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will go with it. Be aware that big attachments can take a
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long time to download.
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</para>
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</sect4>
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<sect4 id="usage-mail-getnsend-send-to-types">
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<title>Types of Recipients</title>
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<para>
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<application>Evolution</application>, like most email
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programs recognizes three types of addressee: primary
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recipients, secondary recipients, and hidden ("blind")
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recipients.
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</para>
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<para>
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The simplest way to direct a message is to put the email
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address or addresses in the <guilabel>To:</guilabel>
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field, which denotes primary recipients. To send mail to
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more than one or two people, you can use the the
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<guilabel>Cc:</guilabel> field.
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</para>
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<para>
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Hearkening back to the dark ages when people used
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typewriters and there were no copy machines, "Cc" stands
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for "Carbon Copy." Use it whenever you want to share a
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message you've written to someone else.
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<example id="ex-mail-cc">
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<title>Using the Cc: field</title>
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<para>
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When Susan sends an email to a client, she puts her
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co-worker, Tim, in the in the
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<guilabel>Cc:</guilabel> field, so that he know
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what's going on. The client can see that Tim also
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received the message, and knows that he can talk to
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Tim about the message as well.
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</para>
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</example>
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</para>
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<para>
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If you have a large number of recipients, or if you want
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to send mail to several people without sharing the
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recipient list, you should use
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<guilabel>Bcc:</guilabel>. "Bcc" stands for "Blind Carbon
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Copy", and it sends messages discreetly. In other words,
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the people in the <guilabel>Bcc:</guilabel> field get the
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message, but nobody sees that they got it. Note that the
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contents of the <guilabel>To:</guilabel> and
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<guilabel>Cc:</guilabel> fields are visible to all
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recipients, even to people on the
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<guilabel>Bcc:</guilabel> list.
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<example id="ex-mail-bcc">
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<title>Using the Bcc: field</title>
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<para>
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Tim is sending an email announcement to all of his
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company's clients, some of whom are in competition
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with each other, and all of whom value their
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privacy. He needs to use the
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<guilabel>Bcc:</guilabel> field here. If he puts
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every address from his address book's "Clients"
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category into the <guilabel>To:</guilabel> or
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<guilabel>Cc:</guilabel> fields, he'll make the
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company's <emphasis>entire</emphasis> client list
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public. It seems like a small difference, but it can
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make a huge difference in some situations.
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</para>
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</example>
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</para>
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</sect4>
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<sect4 id="usage-mail-getnsend-send-to">
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<title>Choosing Recipients Quickly</title>
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<para>
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If you have created address cards in the contact manager,
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you can also enter nicknames or other portions of address
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data, and <application>Evolution</application> will complete
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the address for you. <!-- (INSERT description of UI for this
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feature, once it is decided upon). --> If you enter a name
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or nickname that can go with more than one card, Evolution
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will open a dialog box to ask you which person you meant.
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<!-- (NOT YET) Also, <application>Evolution</application>
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will add a domain to any unqualified addresses. By default,
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this is your domain, but you can choose which one mail
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preferences dialog. -->
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</para>
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<para>
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Alternately, you can click on the
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<guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
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<guibutton>Bcc:</guibutton> buttons to get a list —
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potentially a very long one — of the email addresses
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in your contact manager. Select addresses and click on
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the arrows to move them into the appropriate address
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columns.
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</para>
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<para>
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For more information about using email together with the
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contact manager and the calendar, see <xref
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linkend="usage-contact-automate"> and <xref
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linkend="usage-calendar-apts">.
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</para>
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</sect4>
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</sect3>
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<sect3 id="usage-mail-getnsend-send-reply">
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<title>Replying to Messages</title>
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<para>
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To reply to a message, press the
|
|
<guibutton>Reply</guibutton> button while it is selected,
|
|
or choose <guimenuitem>Reply to Sender</guimenuitem> from
|
|
the message's right-click menu. That will open the
|
|
<interface>message composer</interface>. The
|
|
<guilabel>To:</guilabel> and <guilabel>Subject</guilabel>
|
|
fields will already be filled, although you can alter them
|
|
if you wish. In addition, the full text of the old message
|
|
is inserted into the new message, either in italics (for
|
|
HTML display) or with the > character before each line
|
|
(in plain text mode), to indicate that it's part of the
|
|
previous message. People often intersperse their message
|
|
with the quoted material as shown in <xref
|
|
linkend="usage-mail-getnsend-reply-fig">.
|
|
|
|
<!-- note that this figure should have a reply message ready to send,
|
|
with quoted materials and the relevant replies interspersed-->
|
|
<!-- ==============Figure=================================== -->
|
|
<figure id="usage-mail-getnsend-reply-fig">
|
|
<title>Reply Message Window</title>
|
|
<screenshot>
|
|
<screeninfo>Evolution Main Window</screeninfo>
|
|
<graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure=================================== -->
|
|
</para>
|
|
|
|
<para>
|
|
If you're reading a message with several recipients, you may
|
|
wish to use <guibutton>Reply to All</guibutton> instead of
|
|
<guibutton>Reply</guibutton>. If there are large numbers
|
|
of people in the <guilabel>Cc:</guilabel> or
|
|
<guilabel>To:</guilabel> fields, this can save substantial
|
|
amounts of time.
|
|
<example>
|
|
<title>Using the Reply to All feature</title>
|
|
<para>
|
|
Susan sends an email to a client and sends copies to Tim
|
|
and to an internal company mailing list of co-workers.
|
|
If Tim wants to make a comment for all of them to read,
|
|
he uses <guibutton>Reply to All</guibutton>, but if he
|
|
just wants to tell Susan that he agrees with her, he
|
|
uses <guibutton>Reply</guibutton>. Note that his reply
|
|
will not reach anyone that Susan put on her
|
|
<guilabel>Bcc</guilabel> list, since that list is not
|
|
shared with anyone.
|
|
</para>
|
|
</example>
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="usage-mail-getnsend-send-find">
|
|
<title>Searching and Replacing with the Composer</title>
|
|
<para>
|
|
You're probably familiar with search and replace features,
|
|
and if you come from a Linux or Unix background, you
|
|
probably know what <guimenuitem>Find Regex</guimenuitem>
|
|
does. If you aren't among the lucky who already know,
|
|
here's a quick rundown of an important section of the
|
|
<guimenu>Edit</guimenu> menu.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Find</guimenuitem></term>
|
|
<listitem><para> Enter a word or phrase, and
|
|
<application>Evolution</application> will find it
|
|
in your message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Regex</guimenuitem></term>
|
|
<listitem>
|
|
<para>
|
|
Find a regex, also called a
|
|
<glossterm linkend="regular-expression">regular
|
|
expression</glossterm>, in your composer window.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Find Again</guimenuitem></term>
|
|
<listitem><para>
|
|
Select this item to repeat the last search you performed.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Replace</guimenuitem></term>
|
|
<listitem><para>
|
|
Find a word or phrase, and replace it with
|
|
something else.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
For all of these menu items, you can choose whether or not
|
|
to <guilabel>Search Backwards</guilabel> in the document
|
|
from the point where your cursor is. For all but the
|
|
regular expression search (which doesn't need it), you are
|
|
offered a check box to determine whether the search is to
|
|
be <guilabel>Case Sensitive</guilabel> when it determines
|
|
a match.
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="usage-mail-getnsend-send-html">
|
|
<title>Embellish your email with HTML</title>
|
|
<para>
|
|
Normally, you can't set text styles or insert pictures in
|
|
emails, which is why you've probably seen people use far
|
|
too many exclamation points for emphasis, or use
|
|
<glossterm linkend="emoticon">emoticons</glossterm> to
|
|
convey their feelings. However, most newer email programs
|
|
can display images and text styles as well as basic
|
|
alignment and paragraph formatting. They do this with
|
|
<glossterm linkend="html">HTML</glossterm>, just like web
|
|
pages do.
|
|
</para>
|
|
<note>
|
|
<title>HTML Mail is not a Default Setting</title>
|
|
<para>
|
|
Some people do not have HTML-capable mail clients, or
|
|
prefer not to receive HTML-enhanced mail because it is
|
|
slower to download and display. <emphasis>Some</emphasis>
|
|
people refer to HTML mail as "the root of all evil" and
|
|
get very angry if you send them HTML mail, which is why
|
|
<application>Evolution</application> sends plain text
|
|
unless you explicitly ask for HTML. To send HTML mail,
|
|
you will need to select <menuchoice>
|
|
<guimenu>Format</guimenu> <guimenuitem>
|
|
HTML</guimenuitem></menuchoice>. Alternately, you can set
|
|
your default mail format preferences in the mail
|
|
configuration dialog. See <xref
|
|
linkend="config-prefs-mail-other"> for more information.
|
|
</para>
|
|
</note>
|
|
<para>
|
|
HTML formatting tools are located in the toolbar just above
|
|
the space where you'll actually compose the message, and
|
|
they also appear in the <guimenu>Insert</guimenu> and
|
|
<guimenu>Format</guimenu> menus.
|
|
</para>
|
|
<para>
|
|
The icons in the toolbar are explained in <glossterm
|
|
linkend="tooltip">tool-tips</glossterm>, which appear when
|
|
you hold your mouse over the buttons. The buttons fall
|
|
into four categories:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>Headers and lists</term>
|
|
<listitem>
|
|
<para>
|
|
At the left edge of the toolbar, you can choose
|
|
<guilabel>Normal</guilabel> for a default text style
|
|
or <guilabel>Header 1</guilabel> through
|
|
<guilabel>Header 6</guilabel> for varying sizes of
|
|
header from large (1) to tiny (6). Other styles
|
|
include <guilabel>pre</guilabel>, to use the HTML
|
|
tag for preformatted blocks of text, and three types
|
|
of <guilabel>List Item</guilabel> for the highly
|
|
organized.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Text style</term>
|
|
<listitem>
|
|
<para>
|
|
Use these buttons to determine the way your letters
|
|
look. If you have text selected, the style will
|
|
apply to the selected text. If you do not have text
|
|
selected, the style will apply to whatever you type
|
|
next. The buttons are:
|
|
<itemizedlist mark="none">
|
|
<listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
|
|
<listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
|
|
<listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
|
|
<listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>Alignment</term>
|
|
<listitem>
|
|
<para>
|
|
Located next to the text style buttons, these three
|
|
paragraph icons should be familiar to users of most
|
|
word processing software. The leftmost button will
|
|
make your text aligned to the left, the center
|
|
button, centered, and the right hand button,
|
|
aligned on the right side.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Indentation rules</term>
|
|
<listitem>
|
|
<para>
|
|
The button with the arrow pointing left will reduce
|
|
a paragraph's indentation, and the right arrow will
|
|
increase its indentation.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Color Selection</term>
|
|
<listitem>
|
|
<para>
|
|
At the far right is the color section tool. The
|
|
colored box displays the current text color; to
|
|
choose a new one, click the arrow button just to the
|
|
right. If you have text selected, the color will
|
|
apply to the selected text. If you do not have text
|
|
selected, the color will apply to whatever you type
|
|
next.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
There are three tools that you can find only in the
|
|
<guimenu>Insert</guimenu> menu.
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Link</guimenuitem>:</term>
|
|
<listitem>
|
|
<para>
|
|
Use this tool to put hyperlinks in your HTML
|
|
messages. When you select it,
|
|
<application>Evolution</application> will prompt you
|
|
for the <guilabel>Text</guilabel> that will appear,
|
|
and the <guilabel>Link</guilabel>, where you should
|
|
enter the actual web address (URL). If you don't
|
|
want special link text, you can just enter the address
|
|
directly, and <application>Evolution</application>
|
|
will recognize it as a link.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term> <guimenuitem>Insert Image</guimenuitem>:</term>
|
|
<listitem>
|
|
<para>
|
|
Select this item to embed an image into your email, as
|
|
was done in the welcome message. Images will appear at
|
|
the location of the cursor. This is different from
|
|
attaching them to a message, but not very different.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guimenuitem>Insert Rule</guimenuitem>:</term>
|
|
<listitem><para>
|
|
This will insert a horizontal line, or rule, into your document.
|
|
You'll be presented with a dialog box which gives you
|
|
the choice of size, percentage of screen, shading, and
|
|
alignment; if you leave everything at the default
|
|
values you'll get a thin black rule all the way across
|
|
the screen.</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
<note>
|
|
<title>A Technical note on HTML Tags</title>
|
|
<para>
|
|
The composer is a WYSIWYG (What You See Is What You Get)
|
|
editor for HTML. That means that if you enter HTML
|
|
directly into the composer— say, <markup
|
|
role="html"><B>Bold Text</B></markup>, the
|
|
the composer will assume you meant exactly that string
|
|
of characters, and not "make this text bold," as an HTML
|
|
composition tool or text editor would.
|
|
</para>
|
|
</note>
|
|
</sect3>
|
|
|
|
|
|
<!-- Function not implemented,
|
|
possibly never will be due to security evil. -->
|
|
<!--
|
|
<sect3 id="usage-mail-getnsend-send-live">
|
|
<title>Live Documents</title>
|
|
<para>
|
|
Later versions of <application>Evolution</application>
|
|
will allow you to enliven your email with almost any
|
|
sort of document, and even with entire
|
|
applications. At this point, however, this feature has not
|
|
yet been implemented.
|
|
</para>
|
|
</sect3>
|
|
-->
|
|
|
|
<sect3 id="usage-mail-getnsend-fwd">
|
|
<title>Forwarding Mail</title>
|
|
<para>
|
|
The post office forwards your mail for you when you change
|
|
addresses, and you can forward mail when you get a letter by
|
|
mistake. The email <guilabel>Forward</guilabel> button
|
|
works in much the same way. It's particularly useful if you
|
|
have received a message and you think someone else would
|
|
like to see it. You can forward a message as an attachment
|
|
to a new message (this is the default) or
|
|
you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
|
|
portion of the message you are sending. Attachment
|
|
forwarding is best if you want to send the full, unaltered
|
|
message on to someone else. Inline forwarding is best if
|
|
you want to send portions of a message, or if you have a
|
|
large number of comments on different sections of the
|
|
message you are forwarding. Remember to note from whom the
|
|
message came, and where, if at all, you have removed or
|
|
altered content.
|
|
</para>
|
|
<para>
|
|
To forward a message you are reading, press
|
|
<guibutton>Forward</guibutton> on the toolbar, or select
|
|
<menuchoice> <guimenu>Message</guimenu>
|
|
<guimenuitem>Forward</guimenuitem> </menuchoice>. If you
|
|
prefer to forward the message <glossterm linkend="inline">inline</glossterm>
|
|
instead of attached, select <menuchoice>
|
|
<guimenu>Message</guimenu> <guimenuitem>Forward
|
|
Inline</guimenuitem> </menuchoice> from the menu. Choose an
|
|
addressee as you would when sending a new message; the
|
|
subject will already be entered, but you can alter it.
|
|
Enter your comments on the message in the
|
|
<interface>composition frame</interface>, and press
|
|
<guibutton>Send</guibutton>.
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="usage-mail-getnsend-ettiquette">
|
|
<title>Seven Tips for Email Courtesy</title>
|
|
<para>
|
|
I started with ten, but four were "Don't send
|
|
<glossterm linkend="spam">spam</glossterm>."
|
|
<itemizedlist>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send spam or forward chain mail. If you must,
|
|
watch out for hoaxes and urban legends, and make sure
|
|
the message doesn't have multiple layers of
|
|
greater-than signs, (>) indicating multiple layers
|
|
of careless in-line forwarding.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Always begin and close with a salutation. Say "please"
|
|
and "thank you," just like you do in real life. You
|
|
can keep your pleasantries short, but be pleasant!
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
|
|
message in capital letters. It hurts people's ears.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Never write anything in email you wouldn't say in
|
|
public. Old messages have a nasty habit of
|
|
resurfacing when you least expect.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Check your spelling and use complete sentences.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Don't send nasty emails (flames). If you get one,
|
|
don't write back.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
When you reply or forward, include just enough of
|
|
the previous message to provide context: not too
|
|
much, not too little.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para> Happy mailing! </para>
|
|
</sect3>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="usage-mail-organize">
|
|
<title>Organizing Your Mail</title>
|
|
<para>
|
|
Even if you only get a few email messages a day, you probably
|
|
want to sort and organize them. When you get a hundred a day
|
|
and you want to refer to a message you received six weeks ago,
|
|
you <emphasis>need</emphasis> to sort and organize them.
|
|
Fortunately, <application>Evolution</application> has the tools
|
|
to help you do it.
|
|
</para>
|
|
<sect2 id="usage-mail-organize-columns">
|
|
<title>Sorting Mail with Column Headers</title>
|
|
<para>
|
|
By default, the message list has columns with the following
|
|
headings: an envelope icon indicating whether you have read
|
|
or replied to a message (closed for unread, open for read,
|
|
and open with an arrow on it to indicate you've sent a
|
|
reply), an exclamation point indicating priority, and the
|
|
<guilabel>From</guilabel>, <guilabel>Subject</guilabel>, and
|
|
<guilabel>Date</guilabel> fields. You can change their order
|
|
and remove them by dragging and dropping them. You can add
|
|
new ones with the <guimenuitem>Field Chooser</guimenuitem>
|
|
item in the right click menu for the column headings.
|
|
</para>
|
|
<para>
|
|
Right-click on one of the column headers to get a list of
|
|
options:
|
|
<variablelist>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Sort Ascending</guimenuitem>,
|
|
<guimenuitem>Sort Descending</guimenuitem>, and
|
|
<guimenuitem>Unsort</guimenuitem></term>
|
|
<listitem><para>Which should be pretty obvious. You
|
|
can also set these sorts by just clicking on the
|
|
column headers.</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Group By this Field</guimenuitem></term>
|
|
<listitem><para>
|
|
Groups messages instead of sorting them. (FIXME: Explain further)
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Remove this
|
|
Column</guimenuitem></term> <listitem><para> Remove
|
|
this column from the display. You can also remove
|
|
columns by dragging the header off the list and
|
|
letting it drop. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guimenuitem>Field
|
|
Chooser</guimenuitem></term> <listitem><para> A list
|
|
of column headers; just drag and drop them into
|
|
place between two existing headers. A red arrow will
|
|
appear to show you where you're about to put the
|
|
column. </para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-organize-folders">
|
|
<title>Getting Organized with Folders</title>
|
|
<para>
|
|
<application>Evolution</application> keeps mail, as well as
|
|
address cards and calendars, in folders. You start out with a
|
|
few, like <guilabel>Inbox</guilabel>,
|
|
<guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>,
|
|
but you can create as many as you like. Create new folders by
|
|
selecting <guisubmenu>New</guisubmenu> and then
|
|
<guimenuitem>Folder</guimenuitem> from the
|
|
<guimenu>File</guimenu> menu.
|
|
<application>Evolution</application> will as you for the name
|
|
and the type of the folder, and will provide you with a folder
|
|
tree so you can pick where it goes.
|
|
</para>
|
|
<para>
|
|
When you click <guibutton>OK</guibutton>, your new folder will
|
|
appear in the <interface>folder view</interface>. You can
|
|
then put messages in it by dragging and dropping them, or by
|
|
using the <guibutton>Move</guibutton> button in the
|
|
toolbar. If you want to move several messages at once, click
|
|
on the ones you want to move while holding down the
|
|
<keycap>CTRL</keycap> key, or use <keycap>Shift</keycap> to
|
|
select a range of messages. If you create a filter with the
|
|
<interface>filter assistant</interface>, you can have mail
|
|
moved to your folder automatically.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-organize-search">
|
|
<title>Searching for Messages</title>
|
|
<para>
|
|
Most mail clients can search through your messages for you,
|
|
but <application>Evolution</application> does it faster. You
|
|
can search through just the message subjects, just the message
|
|
body, or both body and subject.
|
|
</para>
|
|
<para>
|
|
To start searching, enter a word or phrase in the text area
|
|
right below the toolbar, and choose a search type:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guilabel>Body or subject contains:</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
This will search message subjects and the messages
|
|
themselves for the word or phrase you've entered in
|
|
the search field.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term> <guilabel>Body contains:</guilabel> </term>
|
|
<listitem>
|
|
<para>
|
|
This will search only in message text, not the subject
|
|
lines.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guilabel>Subject contains:</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
This will show you messages where the search text is
|
|
in the subject line. It will not search in the
|
|
message body.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guilabel>Body does not contain:</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
This finds every email message that does not have the
|
|
search text in the message body. It will still show
|
|
messages that have the search text in the subject
|
|
line, if it is not also in the body.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term><guilabel>Subject does not contain:</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
This finds every mail whose subject does not contain
|
|
the search text.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
|
|
When you've entered your search phrase, press
|
|
<keycap>Enter</keycap>. <application>Evolution</application>
|
|
will show your search results in the message list.
|
|
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mail-organize-filters">
|
|
<title>Staying organized: Mail Filters in Evolution</title>
|
|
<para>
|
|
I once worked in the mail room of a large company, where my
|
|
job was to bundle, sort, and distribute mail to the various
|
|
mail boxes and desks throughout the building. Filters do that
|
|
same job with email, but they lose much less mail than I did.
|
|
In addition, you can have multiple filters performing multiple
|
|
actions that may effect the same message in several ways. For
|
|
example, your filters could put copies of one message into
|
|
multiple folders, or keep a copy and send one to another
|
|
person as well. Which is to say, it's quite a bit more
|
|
flexible than an actual person with a pile of envelopes.
|
|
</para>
|
|
<para>
|
|
Most often, you'll want to have
|
|
<application>Evolution</application> put mail into different
|
|
folders, but you can have it do almost anything you like.
|
|
People who get lots of mail, or who often need to refer to old
|
|
messages, find filters especially helpful, but they're good
|
|
for anybody who gets more than a few messages a day. To
|
|
create a filter, open the <interface>filter
|
|
assistant</interface> by selecting
|
|
<menuchoice>
|
|
<guimenu>Settings</guimenu>
|
|
<guimenuitem>Mail Filters</guimenuitem>
|
|
</menuchoice>.
|
|
</para>
|
|
|
|
<figure id="usage-mail-filters-fig-assist">
|
|
<title>The Filter Assistant</title>
|
|
<screenshot>
|
|
<screeninfo>The Filter Assistant</screeninfo>
|
|
<graphic fileref="fig/filter-assist-fig" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
<para>
|
|
The <interface>filter assistant</interface> window contains a
|
|
list of your current filters, sorted by the order in which
|
|
they are used. From the drop-down box at the top of the
|
|
window, choose <guilabel>Incoming</guilabel> to display
|
|
filters for incoming mail, and <guilabel>Outgoing</guilabel>
|
|
for those which sort only outgoing mail.
|
|
</para>
|
|
<para>
|
|
The <interface>filter assistant</interface> also has a set of
|
|
buttons:
|
|
<itemizedlist>
|
|
|
|
<listitem><para>
|
|
<guibutton>Add</guibutton> — Create a new filter.
|
|
</para></listitem>
|
|
|
|
<listitem><para>
|
|
<guibutton>Edit</guibutton> — Edit an existing filter.
|
|
</para></listitem>
|
|
|
|
<listitem><para>
|
|
<guibutton>Delete</guibutton> — Delete the selected filter.
|
|
</para></listitem>
|
|
|
|
<listitem><para> <guibutton>Up</guibutton> — Move the
|
|
selected filter up in the list so it gets applied first.
|
|
</para></listitem>
|
|
|
|
<listitem><para>
|
|
<guibutton>Down</guibutton> — Move the selected filter down
|
|
in the list, so it comes into play later.
|
|
</para></listitem>
|
|
</itemizedlist>
|
|
|
|
If you don't have any filters set up, the only one of those
|
|
buttons you can click is <guibutton>Add</guibutton>, which
|
|
will open a dialog to let you add a filter rule. If you do
|
|
have filters, you can either add a new filter rule, or select
|
|
one from your list and click <guibutton>Edit</guibutton>.
|
|
</para>
|
|
<para>
|
|
The filter rule editor, shown in <xref
|
|
linkend="usage-mail-filters-fig-new">, is where you'll
|
|
actually create your filtering rule.
|
|
|
|
<figure id="usage-mail-filters-fig-new">
|
|
<title>Creating a new Filter</title>
|
|
<screenshot>
|
|
<screeninfo>Creating a new Filter</screeninfo>
|
|
<graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
Enter a name for your filter in the <guilabel>Rule
|
|
Name</guilabel> field, and then begin choosing the criteria
|
|
you'd like to use as you sort your mail. Choose how many
|
|
criteria you'd like by pressing <guibutton>Add
|
|
Criterion</guibutton> and <guibutton>Remove
|
|
Criterion</guibutton>. If you have multiple criteria, you
|
|
should then decide whether to have the filter do its job only
|
|
<guilabel>if all criteria are met</guilabel>, or <guilabel>if
|
|
any criteria are met</guilabel>.
|
|
</para>
|
|
<para>
|
|
For each filter criterion, you must first select what
|
|
part of the message you want the filter to examine:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term><guilabel>Sender</guilabel></term>
|
|
<listitem><para>
|
|
The sender's address.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Recipients</guilabel></term>
|
|
<listitem><para>
|
|
The recipients of the message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Subject</guilabel></term>
|
|
<listitem><para>
|
|
The subject line of the message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Specific Header</guilabel></term>
|
|
<listitem><para>
|
|
The filter can look at any header you
|
|
want, even obscure or custom ones. Enter the header name
|
|
in the first text box, and put your search text in the
|
|
second one.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Message Body</guilabel></term>
|
|
<listitem><para>
|
|
Search in the actual text of the message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Expression</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
Enter a <glossterm linkend="regular-expression">regular
|
|
expression</glossterm>, and
|
|
<application>Evolution</application> will search the
|
|
entire message, including headers, to match it for you.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Date Sent</guilabel></term>
|
|
<listitem><para> Filter messages by when they were sent:
|
|
First, choose the conditions you want a message to
|
|
meet— <guilabel>before</guilabel> a given time,
|
|
<guilabel>after</guilabel> it, and so forth. Then, choose
|
|
the time. The filter will compare the message's time-stamp
|
|
to the system clock when the filter is run, or to a
|
|
specific time and date you choose from a calendar. You
|
|
can even have it look for messages within a range of time
|
|
relative to the filter&mdash perhaps you're looking for
|
|
messages less than two days old. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Date Recieved</guilabel></term>
|
|
<listitem><para>
|
|
This works the same way as the <guilabel>Date Sent</guilabel>
|
|
option, except that it compares the time you got the message
|
|
with the dates you specify.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Priority</guilabel></term>
|
|
<listitem><para>
|
|
Emails have a standard priority range from -3 (least
|
|
important) to 3 (most important). You can have filters set the
|
|
priority of messages you recieve, and then have other filters
|
|
applied only to those messages which have a certain priority.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Regex Match</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
If you know your way around a <glossterm
|
|
linkend="regular-expression">regex</glossterm>, or
|
|
regular expression, put your knowledge to use here.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Source</guilabel></term>
|
|
<listitem>
|
|
<para>
|
|
Filter messages according the server you got them from.
|
|
You can enter a URL or choose one from the drop-down
|
|
list. This ability is only relevant if you use more
|
|
than one mail source.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
Now, tell it what to do with those messages. If you want more
|
|
actions, click <guibutton>Add Action</guibutton>; if you want
|
|
fewer, click <guibutton>Remove Action</guibutton>. And choose
|
|
again:
|
|
<variablelist>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Copy to Folder</guilabel></term>
|
|
<listitem><para>
|
|
If you select this item, <application>Evolution</application>
|
|
will put the messages into a folder you specify. Click the
|
|
<guibutton><click here to select a folder></guibutton> button
|
|
to select a folder.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Move to Folder</guilabel></term>
|
|
<listitem><para>
|
|
If you select this item, <application>Evolution</application>
|
|
will put the messages into a folder you specify. Click the
|
|
<guibutton><click here to select a folder></guibutton> button
|
|
to select a folder.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Forward to Address</guilabel></term>
|
|
<listitem><para>
|
|
Select this, enter an address, and the addressee will
|
|
get a copy of the message.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Delete</guilabel></term>
|
|
<listitem><para>
|
|
Marks the message for deletion. You can still get the message
|
|
back, at least until you <guimenuitem>Expunge</guimenuitem> your
|
|
mail yourself.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Stop Processing</guilabel></term>
|
|
<listitem><para>
|
|
Select this if you want to tell all other filters to ignore
|
|
this message, because whatever you've done with it so far
|
|
is plenty.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Assign Color</guilabel></term>
|
|
<listitem><para>
|
|
Select this item, and <application>Evolution</application>
|
|
will mark the message with whatever color you please.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term><guilabel>Assign Score</guilabel></term>
|
|
<listitem><para> If you know that all mail with
|
|
"important" somewhere in the message body line is
|
|
important, you can give it a high priority score. In a subsequent filter you can
|
|
then arrange your messages by their priority score.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
You're done. Click <guibutton>OK</guibutton> to use this
|
|
filter, or <guibutton>Cancel</guibutton> to close the window
|
|
without saving any changes.
|
|
</para>
|
|
|
|
|
|
|
|
<!-- FIXME: This needs to be in there. But the feature is temporarily
|
|
disabled and I don't know how it will be reimplemented.
|
|
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>When mail arrives:</guilabel> Select
|
|
this option to have messages filtered as they
|
|
arrive.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
<guilabel>When mail is sent:</guilabel> Select
|
|
this option to filter your outgoing mail. You
|
|
can use this feature to keep your
|
|
<interface>Outbox</interface> as organized as
|
|
your <interface>Inbox</interface>.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
|
|
-->
|
|
|
|
<note>
|
|
<title>Two Notable Filter Features</title>
|
|
<para>
|
|
<itemizedlist>
|
|
<listitem><para>
|
|
Incoming email that your filters don't move goes into the Inbox;
|
|
outgoing mail that they don't move ends up in the Sent folder.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem><para>If you move a folder, your filters
|
|
will follow it. </para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</note>
|
|
</sect2>
|
|
|
|
|
|
|
|
<sect2 id="usage-mail-organize-vFolders">
|
|
<title>Getting Really Organized with Virtual Folders</title>
|
|
<para>
|
|
If filters aren't flexible enough for you, or you find
|
|
yourself performing the same search again and again, consider
|
|
a virtual folder. Virtual folders, or vFolders, are an
|
|
advanced way of viewing your email messages within
|
|
<application>Evolution</application>. If you get a lot of
|
|
mail or often forget where you put messages, virtual folders can help
|
|
you stay on top of things.
|
|
</para>
|
|
<para>
|
|
A virtual folder is really a hybrid of all the other organizational
|
|
tools: it looks like a folder, it acts like a search, and you
|
|
set it up like a filter. In other words, while a conventional
|
|
folder actually contains messages, a virtual folder is a view of
|
|
messages that may be in several different folders. The
|
|
messages it contains are determined on the fly using a set of
|
|
criteria you choose in advance.
|
|
</para>
|
|
|
|
<para>
|
|
As messages that meet the virtual folder criteria arrive or are
|
|
deleted, <application>Evolution</application> will
|
|
automatically place them in and remove them from the
|
|
virtual folder contents list. When you delete a message, it gets
|
|
erased from the folder in which it actually exists, as well as
|
|
any virtual folders which display it.
|
|
</para>
|
|
|
|
<para>
|
|
Imagine a business trying to keep track of mail from hundreds
|
|
of vendors and clients, or a university with overlapping and
|
|
changing groups of faculty, staff, administrators and
|
|
students. The more mail you need to organize, the less you
|
|
can afford the sort of confusion that stems from an
|
|
organizational system that's not flexible enough. Virtual folders
|
|
make for better organization because they can accept
|
|
overlapping groups in a way that regular folders and filing
|
|
systems can't.
|
|
</para>
|
|
|
|
<example id="usage-mail-organize-vFolders-ex">
|
|
<title>Using Folders, Searches, and Virtual Folders</title>
|
|
<para>
|
|
To organize my mail box, I set up a virtual folder for
|
|
emails from my friend and co-worker Anna. I have another
|
|
one for messages that have "ximian.com" in the address and
|
|
"Evolution" in the subject line, so I can keep a record of
|
|
what people from work send me about
|
|
<application>Evolution</application>. If Anna sends me a
|
|
message about anything other than Evolution, it only shows
|
|
up in the "Anna" folder. When Anna sends me mail about the
|
|
user interface for <application>Evolution</application>, I
|
|
can see that message both in the "Anna" virtual folder and
|
|
in the "Internal Evolution Discussion" virtual folder.
|
|
</para>
|
|
</example>
|
|
|
|
<!-- (INSERT SCREENSHOT HERE: virtual folders in action) -->
|
|
|
|
<para>
|
|
To create a virtual folder, select <menuchoice>
|
|
<guimenu>Settings</guimenu> <guimenuitem>Virtual Folder
|
|
Editor</guimenuitem> </menuchoice>. This will bring up a
|
|
dialog box that looks suspiciously like the filter window
|
|
(for more information on filters, see <xref
|
|
linkend="usage-mail-organize-filters">), and which
|
|
presents you with a list of virtual folders you have previously
|
|
created. If you have created any virtual folders, they are listed
|
|
here, and you can select, edit or remove them if you wish.
|
|
If you have not created any, there will be only one available
|
|
option: click <guibutton>Add</guibutton> to add a new
|
|
Virtual Folder.
|
|
</para>
|
|
<para>
|
|
You can enter a name for your virtual folder in the
|
|
<guilabel>Name</guilabel>. Then, tell
|
|
<application>Evolution</application> what messages to look
|
|
for. This process is exactly like filter creation: decide
|
|
between <guilabel>Match all parts</guilabel> and
|
|
<guilabel>Match any part</guilabel>, then choose what part of
|
|
the message to look in, what sort of matching to perform, and
|
|
specify exactly what it is that you want to find, be it a
|
|
line of text, a score, a regular expression, or a particular date or
|
|
range of dates.
|
|
</para>
|
|
<para>
|
|
The second part, however, is slightly different. In the
|
|
section of the window labelled <guilabel>Virtual Folder Sources
|
|
</guilabel> is a list of folders in which
|
|
<application>Evolution</application> will search for the
|
|
contents of your vFolder. Click <guibutton>Add</guibutton>
|
|
to add a folder, or <guibutton>Remove</guibutton> to remove
|
|
one. That way, you can have your vFolder search in
|
|
newsgroups, or just in one of your mailboxes, or just in a
|
|
select few folders you've already screened with filters.
|
|
</para>
|
|
<para>
|
|
The vFolder creation window is shown in <xref
|
|
linkend="usage-mail-vfolder-fig-createrule">
|
|
|
|
<figure id="usage-mail-vfolder-fig-createrule">
|
|
<title>Selecting a vFolder Rule</title>
|
|
<screenshot>
|
|
<screeninfo>Creating a vFolder Rule</screeninfo>
|
|
<graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
|
|
</graphic>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="usage-mail-subscriptions">
|
|
<title>Subscription Management</title>
|
|
<para>
|
|
<application>Evolution</application> lets you handle your
|
|
IMAP and newsgroup subscriptions with the same tool: the
|
|
subscriptions manager. To start using it, choose
|
|
<menuchoice> <guimenu>Settings</guimenu> <guimenuitem>Manage
|
|
Subscriptions</guimenuitem> </menuchoice>.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter>
|
|
|
|
|