cc462d20db
2001-02-14 Aaron Weber <aaron@ximian.com> * C/usage-exec-summary.sgml: Added summary of services, with summary service summaries. * C/usage-contact.sgml: More editing. * C/usage-calendar.sgml: More editing. svn path=/trunk/; revision=8220
372 lines
14 KiB
Plaintext
372 lines
14 KiB
Plaintext
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<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
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<chapter id="usage-calendar">
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<title>The Evolution Calendar</title>
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<para>
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To begin using the calendar, select
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<guibutton>Calendar</guibutton> from the <interface>shortcut
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bar</interface>. By default, the calendar starts showing today's
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schedule on a ruled background. At the upper right, there's a
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monthly calendar you can use to switch days. Below that, there's
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a <guilabel>TaskPad</guilabel>, where you can keep a list of tasks
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seperate from your calendar appointments. The calendar's daily
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view is shown in <xref linkend="usage-calendar-fig">.
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<!-- ============== Figure ============================= -->
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<figure id="usage-calendar-fig">
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<title>Evolution Calendar View</title>
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<screenshot>
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<screeninfo>Evolution Contact Manager Window</screeninfo>
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<graphic fileref="fig/calendar" format="png" srccredit="Aaron Weber">
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</graphic>
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</screenshot>
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</figure>
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<!-- ============== End of Figure ============================= -->
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</para>
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<sect1 id ="usage-calendar-view">
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<title>Ways of Looking at your Calendar</title>
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<para>
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The toolbar offers you four different views of your calendar:
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one day, five days, a week, or a month at once. Press the
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calendar-shaped buttons on the right side of the toolbar to
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switch between views. You can also select a range of
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days— three days, ten days, a fortnight if you want
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— in the small calendar at the upper right.
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</para>
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<para>
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The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
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buttons will move you forward and back in your calendar pages.
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If you're looking at only one day, you'll see tomorrow's page,
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or yesterday's. If you're looking at your calendar by week,
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month, fortnight, or anything else, you'll move around by just
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that much. To come back to today's listing, click
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<guibutton>Today</guibutton>.
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</para>
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<para>
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To visit a specific date's calendar entries, click
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<guibutton>Go To</guibutton> and select the date in the dialog
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box that appears.
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</para>
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<!-- ############### FIXME FIXME FIXME ############
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Feature not yet implemented, and may not be implemented due to
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lack of time, resources, and interest.
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<para>
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In addition, <application>Evolution</application> supports
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Hebrew, Muslim, and other calendar formats. To switch to a
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different calendar format, choose
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<guimenuitem>GUIMENUITEM</guimenuitem> from the
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<guimenu>GUIMENU</guimenu>.
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</para>
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################ END FIXME AREA ################## -->
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</sect1>
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<sect1 id="usage-calendar-apts">
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<title>Scheduling With the Evolution Calendar</title>
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<para>
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Of course, you'll want to use the calendar to do more than find
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out what day it is. This section will tell you how to schedule
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events, set alarms, and determine event recurrence.
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</para>
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<sect2 id="usage-calendar-apts-basic">
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<title>Creating events</title>
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<para>
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To create a new calendar event, select
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<menuchoice>
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<guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu>
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<guimenuitem>Appointment</guimenuitem>
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</menuchoice>
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or click the <guibutton>New</guibutton> button on the left end
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of the toolbar. The <interface>New Appointment</interface>
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dialog will pop up with the usual menu bar, tool bar, and
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window full of choices for you.
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</para>
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<tip id="new-appointment-shortcut">
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<title>Shortcut</title>
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<para>
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If you don't need to enter more information than the date
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and time of the appointment, you just click in any blank
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space in the calendar and start typing. You can enter other
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information later with the appointment editor.
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</para>
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</tip>
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<para>
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Your event must have a starting and ending date — by
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default, today — but you can choose whether to give it
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starting and ending times or to mark it as an <guilabel>All
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day event</guilabel>. An <guilabel>All day event</guilabel>
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appears at the top of a day's event list rather than inside
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it. That makes it easy to have events that overlap and fit
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inside each other. For example, a conference might be an all
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day event, and the meetings at the conference would be timed
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events. Of course, events with specific starting and ending
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times can also overlap. When they do they're displayed as
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multiple columns in the day view of the calendar.
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</para>
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<note>
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<title>Doing Two Things At Once</title>
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<para>
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If you create calendar events that overlap,
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<application>Evolution</application> will display them side
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by side in your calendar. However,
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<application>Evolution</application> cannot help you do
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multiple things at once.
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</para>
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</note>
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<para>
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You can have as many as four different
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<guilabel>Alarms</guilabel>, any time prior to the event
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you've scheduled. You can have one alarm of each type:
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<variablelist>
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<varlistentry>
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<term><guilabel>Display</guilabel></term>
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<listitem>
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<para>
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A window will pop up on your screen to remind you of
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your event.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guilabel>Audio</guilabel></term>
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<listitem>
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<para>
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Choose this to have your computer deliver a sound
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alarm.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guilabel>Program</guilabel></term>
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<listitem>
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<para>
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Select this if you would like to run a program as a
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reminder. You can enter its name in the text field,
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or find it with the <guibutton>Browse</guibutton>
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button.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guilabel>Mail</guilabel></term>
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<listitem>
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<para>
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<application>Evolution</application> will send an
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email reminder to the address you enter into the text
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field.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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<guilabel>Classification</guilabel> is a little more
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complicated, and only applies to calendars on a
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network. <guilabel>Public</guilabel> is the default category,
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and a public event can be viewed by anyone on the calendar
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sharing network. <guilabel>Private</guilabel> denotes one
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level of security, and <guilabel>Confidential</guilabel> a
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higher level. <!-- FIXME --> Exact determinations and
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implementations of this feature have yet to be
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determined. <!-- FIXME -->
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</para>
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<para>
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The <guilabel>Recurrence</guilabel> tab lets you describe
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repetition in events ranging from once every day up to once
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every 100 years. You can then choose a time and date when the
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event will stop recurring, and, under
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<guilabel>Exceptions</guilabel>, pick individual days when the
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event will <emphasis>not</emphasis> recur. Make your
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selections from left to right, and you'll form a sentence:
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"Every two weeks on Monday and Friday until January 3, 2003"
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or "Every month on the first Friday for 12 occurrences."
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</para>
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<para>
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Once you're done with all those settings, click on the disk
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icon in the toolbar. That will save the event and close the
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event editor window. If you want, you can alter an event
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summary in the calendar view by clicking on it and typing. You
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can change other settings by right-clicking on the event then
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choosing <guimenuitem>Edit this Appointment</guimenuitem>.
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</para>
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</sect2>
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<!-- ############UNIMPLEMENTED FEATURES ###################
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<sect2 id="usage-calendar-apts-group">
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<title>Appointments for Groups</title>
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<para>
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If you have your calendar set up to work with other
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calendars over a network, you can see when others are
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available to meet with you.
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</para>
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<note>
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<title>Unimplemented Feature</title>
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<para>This feature is not yet implemented.</para>
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</note>
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<para>
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In addition, you can use <application>Evolution</application>
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to mark a meeting request on another person's calendar. To do
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it, click <guibutton>New</guibutton> in the calendar toolbar,
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or select <menuchoice> <guimenu>File</guimenu>
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<guisubmenu>New</guisubmenu>
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<guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
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up the <interface>new event</interface> window. Then describe
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the event as you would any other. Before you click
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<guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
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<application>Evolution</application> will automatically send
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email to each person on the request list, notifying of the
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time and date of the meeting you have requested with them. In
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addition, it will mark the event on your calendar and on
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theirs as tentative, rather than a confirmed, event.
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</para>
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<para>
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To mark a tentative event as confirmed, click once on the
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event in the <interface>calendar view</interface> to select
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it, and then choose <guimenuitem>Event
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Properties</guimenuitem> from the <guimenu>Settings</guimenu>
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menu. In the <interface>Event Properties</interface> dialog
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window, click the "tentative" button to De-select the
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event.
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</para>
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</sect2>
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<sect2 id="usage-calendar-apts-privs">
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<title>Scheduling privileges</title>
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<para>
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There are several levels of scheduling privileges. You
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can set whether people can see your calendar, whether they
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can request meetings or appointments, and whether they can
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create appointments. This section may have to be deleted,
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because I don't know if we are going to support privileges
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at all.
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</para>
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</sect2>
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########## END UNIMPLEMENTED FEATURESET ############ -->
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</sect1>
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<sect1 id="usage-calendar-todo">
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<title>The Task Pad</title>
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<para>
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The Task Pad, located in the lower right corner of the
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calendar, lets you keep a list of tasks separate from your
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calendar events. Tasks are colored and sorted by priority and
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due-date (see <xref linkend="config-prefs"> for more
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information), and are included with calendar data during
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synchronization with a hand-held device. You can use the list
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in a larger format by choosing the <guibutton>Tasks</guibutton>
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button in the shortcut bar or in the folder tree.
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</para>
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<para>
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To record a new task, click the <guibutton>Add</guibutton>
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button below the list. <application>Evolution</application>
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will pop up a small window with five items in it:
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<variablelist>
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<varlistentry>
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<term> <guilabel>Summary:</guilabel></term>
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<listitem>
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<para>
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The description you enter here will appear in the To Do
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list itself.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term> <guilabel>Due Date:</guilabel></term>
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<listitem>
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<para>
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Decide when this item is
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due. You can either type in a date and time, or select one from
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the <guibutton>Calendar</guibutton> and time drop-down menus.
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term><guilabel>Priority:</guilabel></term>
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<listitem>
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<para>
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Select a level of importance from 1 (most important) to 9
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(least important).
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</para>
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</listitem>
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</varlistentry>
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<varlistentry>
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<term> <guilabel>Item Comments:</guilabel></term>
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<listitem>
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<para>
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If you wish, you can keep a more detailed description of
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the item here.
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</para>
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</listitem>
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</varlistentry>
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</variablelist>
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</para>
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<para>
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Once you've added a task to your to-do list, its summary
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appears in the <guilabel>Summary</guilabel> section of task
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list. To view or edit a detailed description of an item,
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double-click on it, or select it and click
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<guibutton>Edit</guibutton>. You can delete items by selecting
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them and clicking on the <guibutton>Delete</guibutton> button.
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</para>
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</sect1>
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<sect1 id="usage-calendar-multiple">
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<title>Multiple Calendars</title>
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<para>
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<application>Evolution</application> permits you to have and
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maintain multiple calendars. This is useful if you maintain
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schedules for other people, if you are responsible for resource
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or room allocation, or if you have multiple personalities.
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</para>
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<example>
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<title>Keeping Multiple Calendars</title>
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<para>
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Keelyn, the office manager for a small company, has one
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calendar for her own schedule. On the local network, she
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maintains one for the conference room, so people know when
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they can schedule meetings. Next to that, she maintains a
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calendar that reflects when consultants are going to be on
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site, and another that keeps track of when the Red Sox are
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playing.
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</para>
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</example>
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<para>
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To create a new calendar, select
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<menuchoice>
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<guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
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<guimenuitem>Calendar</guimenuitem>
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</menuchoice>.
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You can place the calendar in any calendar folder and access it
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from the folder view. Alarms, configuration, and display for
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each calendar are separate from each other.
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</para>
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</sect1>
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</chapter>
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