1316 lines
44 KiB
XML
1316 lines
44 KiB
XML
<chapter id="usage-mainwindow">
|
|
|
|
<title>Getting Started with Novell Evolution</title>
|
|
|
|
<sect1 id="what">
|
|
<title>What is Novell Evolution, and What Can It Do for Me?</title>
|
|
<para>
|
|
Information is useless unless it's organized and accessible;
|
|
it's hardly even worth the name if you can't look at it and be
|
|
<emphasis>informed</emphasis>. The goal of
|
|
Novell Evolution is to make the
|
|
tasks of storing, organizing, and retrieving your personal
|
|
information easier, so you can work and communicate with
|
|
others. That is, it's a highly evolved <glossterm
|
|
linkend="groupware">groupware</glossterm> program, an integral
|
|
part of the Internet-connected desktop.
|
|
</para>
|
|
<para>
|
|
In other words, Novell Evolution is
|
|
a tool to help you get your work done. It can help you work in
|
|
a group by handling email, address and other contact
|
|
information, and one or more calendars. It can do that on one
|
|
or several computers, connected directly or over a network,
|
|
for one person or for large groups.
|
|
</para>
|
|
|
|
<para>
|
|
With Novell Evolution, you can
|
|
accomplish your most common daily tasks faster. For example, it
|
|
takes only one or two clicks to enter appointment or
|
|
contact information sent to you by email, or to send email to a contact
|
|
or appointment. Novell Evolution
|
|
makes displays faster and more efficient, so searches are faster
|
|
and memory usage is lower. People who get lots of mail will
|
|
appreciate advanced features like <link
|
|
linkend="usage-mail-organize-vfolders"><trademark>VFolders</trademark></link>,
|
|
which let you save searches as though they were ordinary mail
|
|
folders.
|
|
</para>
|
|
</sect1>
|
|
|
|
<sect1 id="usage-mainwindow-starting">
|
|
<title>The First Time you Start Novell Evolution</title>
|
|
<para>
|
|
To start Novell Evolution, do either
|
|
of the following:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Select <menuchoice><guimenu>Programs</guimenu>
|
|
<guimenuitem>Evolution</guimenuitem> </menuchoice> from your
|
|
menu panel.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Type <command>evolution</command> at the command line.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
|
|
<para>
|
|
<note>
|
|
<title>Command Line Options</title>
|
|
<para>
|
|
Evolution has a number of command-line options that you may
|
|
wish to make use of. You can find the full list by running
|
|
the commands <userinput>man evolution</userinput> or
|
|
<userinput>evolution --help</userinput>. The most
|
|
important ones are:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
To start Evolution in offline mode: <userinput>evolution --offline</userinput>
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput>
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
To make your web browser use Evolution as the default
|
|
email client, enter <userinput>evolution "%s"</userinput> as the email
|
|
handler in your web browser or in the GNOME Control Center.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</note>
|
|
</para>
|
|
<para>
|
|
The first time you run the program, it will create a directory
|
|
called <filename>.evolution</filename> in your home directory,
|
|
where it will store all of its local data. Then, it will open a
|
|
first-run assistant to help you set up mail accounts and import
|
|
data from other applications.
|
|
</para>
|
|
<para>
|
|
Using the first-run assistant will take approximately two to
|
|
five minutes.
|
|
</para>
|
|
<para>
|
|
Later on, if you want to change the account you are creating, or
|
|
if you want to create a new one,select
|
|
<menuchoice><guimenu>Tools</guimenu> <guimenuitem>Configure
|
|
</guimenuitem></menuchoice>, and click the <guilabel>Mail
|
|
Accounts</guilabel> button. Then, select the account you want
|
|
to change and click <guilabel>Edit</guilabel>, or click
|
|
<guilabel>Add</guilabel> to add a new account. See <xref
|
|
linkend="config-prefs-mail"/> for details.
|
|
</para>
|
|
|
|
<sect2 id="first-step">
|
|
<title>Defining Your Identity</title>
|
|
<para>
|
|
The Identity window is the first step in the assistant. Here,
|
|
you will enter some basic personal information. You can
|
|
define multiple identities later on with the
|
|
<menuchoice><guimenu>Tools</guimenu>
|
|
<guimenuitem>Settings</guimenuitem></menuchoice> tool and
|
|
clicking the <guilabel>Mail Accounts</guilabel> button.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Full Name: Your full name (Example: John Doe).
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Email Address: Your email address (Example: john@doe.com)
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Reply-To: If you want to have replies sent to another
|
|
email address, enter it here (optional).
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Organization: The company where you work, or the
|
|
organization you represent when you send email
|
|
(optional).
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="second-step">
|
|
<title>Receiving Email</title>
|
|
<para>
|
|
The <guilabel>Receiving Email</guilabel> lets you determine
|
|
which you will get your email.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Server Type: There are numerous types of servers
|
|
from which Novell Evolution
|
|
can fetch your mail. Ask your system administrator if
|
|
you're not sure which of the following are available to
|
|
you:
|
|
<itemizedlist>
|
|
|
|
<listitem>
|
|
<para>
|
|
GroupWise: Select this option if you use a
|
|
GroupWise server. GroupWise keeps mail, calendar,
|
|
and contact information on the server.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Microsoft Exchange: Available only if you have
|
|
installed the Novell Connector for Microsoft
|
|
Exchange, this will allow you to connect to a
|
|
Microsoft Exchange 2000 or 2003 server, which
|
|
stores email, calendar, and contact information on
|
|
the server.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
IMAP: Keeps the email on your server so you can
|
|
access your email from multiple systems.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
POP: Downloads your email to your hard disk for
|
|
permanent storage.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Local Delivery: Choose this option if you want to
|
|
move mail from the spool and store it in your home
|
|
directory. If you would rather leave mail in your
|
|
system's spool files, choose the
|
|
<guimenuitem>Standard Unix mbox
|
|
spools</guimenuitem> option instead. You'll need
|
|
to provide the path to the mail spool you want to
|
|
use.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
MH format mail directories: If you download your
|
|
mail using mh or another MH-style program, you'll
|
|
want to use this option. You'll need to provide
|
|
the path to the mail directory you want to use.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Maildir format mail directories: If you download
|
|
your mail using qmail or another maildir-style
|
|
program, you'll want to use this option. You'll need
|
|
to provide the path to the mail directory you want to
|
|
use.
|
|
</para>
|
|
</listitem>
|
|
|
|
|
|
<listitem>
|
|
<para>
|
|
Standard Unix mbox spool or directory: If you want
|
|
to read and store mail in the mail spool on your
|
|
local system, choose this option. You'll need to
|
|
provide the path to the mail spool
|
|
you want to use.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
None: Select this if you do not plan to
|
|
check mail with this account.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
If you selected POP, Microsoft Exchange, or IMAP as your mail
|
|
server, you'll need to enter some more information:
|
|
</para>
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>The host name of your mail server. Ask
|
|
your system administrator if you're not
|
|
sure.</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>The username for the account on that
|
|
system. </para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Whether you want to use a secure (SSL)
|
|
connection. If your server supports it, it's
|
|
best to enable this security option.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>The authentication options supported by
|
|
your server. If you're not sure, click the
|
|
<guilabel>Check for supported types</guilabel>
|
|
button or ask your system administrator.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Whether you'd like Evolution to remember
|
|
your password.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
|
|
<tip id="exchange-info">
|
|
<title>Use Novell Evolution with Microsoft Exchange</title>
|
|
<para>
|
|
If you have installed Novell Connector for Microsoft
|
|
Exchange, you can access Microsoft Exchange 2000 servers
|
|
natively. If you do not have the Connector, or if you use
|
|
an older version of Microsoft Exchange, talk to your system
|
|
administrator about access to standard protocol services
|
|
like POP and IMAP.
|
|
</para>
|
|
</tip>
|
|
|
|
</sect2>
|
|
|
|
|
|
<sect2 id="more-mail-options">
|
|
<title>More Mail Configuration Options</title>
|
|
<para>
|
|
Once you have selected a mail delivery mechanism, you may
|
|
set some preferences for its behavior:
|
|
</para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>If you chose POP mail:</term>
|
|
<listitem><para>
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>Checking for new mail: If you would like
|
|
Evolution to check for new mail
|
|
automatically, check the box and select a frequency in
|
|
minutes.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Message Storage: If you'd like to store copies of your
|
|
mail on the server, check this option.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>If you chose Microsoft Exchange:</term>
|
|
<listitem><para>
|
|
<itemizedlist> <listitem>
|
|
<para>Checking for new mail: If you would like
|
|
Evolution to check for new mail
|
|
automatically, check the box and select a frequency in
|
|
minutes.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Global Address List/Active Directory: Enter the name of
|
|
your global catalog server here. You may also choose to
|
|
limit the server's responses and select a maximum number
|
|
of results for an address search. A maximum number of
|
|
results limits the load on your system and on your
|
|
network.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Mailbox Name: If your active directory user name is
|
|
different from your Exchange mailbox name, enter the
|
|
mailbox name here.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Outlook Web Access (OWA) Path: In most cases, the URL
|
|
for web access is "http://server.company.com/exchange."
|
|
If your system has a path that is not "exchange," enter
|
|
the appropriate value here.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>Public Folder Server: Enter the name of your organization's public folder server, if any, here.</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Apply filters to new messages in Inbox on this
|
|
server: Check this box to use filters when you visit the
|
|
Inbox for this account.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
<varlistentry>
|
|
<term>If you chose IMAP:</term>
|
|
<listitem>
|
|
<para>
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>Checking for new mail: If you would like
|
|
Evolution to check for new mail
|
|
automatically, check the box and select a frequency in
|
|
minutes.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>If you want Evolution
|
|
to check for new messages in <emphasis>all</emphasis> your
|
|
IMAP folders, make sure the <guilabel>Check for new
|
|
messages in all folders</guilabel> box is selected.</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Show only subscribed folders: Check this box if you
|
|
have more folders in your IMAP view than you want to
|
|
read.</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Override server-supplied namespace: If you like, enter a
|
|
specific directory where your server stores mail for
|
|
you. Typical values are "mail" and "Mail." For more
|
|
information about how to use IMAP mail, see <xref
|
|
linkend="usage-mail-subscriptions"/>.</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Apply filters to new messages in INBOX on this
|
|
server: If you'd like your filters to work on this account
|
|
as well as on locally downloaded mail, check this box.</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
|
|
<note id="imap-namespace">
|
|
<title>What's an IMAP Namespace?</title>
|
|
<para>
|
|
For IMAP mail servers, your sysadmin may provide
|
|
you with a specific namespace, the directory on
|
|
where your server stores mail for you. If you
|
|
check your IMAP mail and your folder list includes
|
|
files that don't look like mail folders, you
|
|
probably need to change your mail
|
|
namespace. Typical values are "mail" and "Mail."
|
|
If you prefer, you can choose to subscribe to
|
|
individual mail folders one at a time. For more
|
|
information about how to use IMAP mail, see <xref
|
|
linkend="usage-mail-subscriptions"/>.
|
|
</para>
|
|
</note>
|
|
|
|
</sect2>
|
|
|
|
<sect2 id="third-step">
|
|
<title>Sending Email</title>
|
|
<para>
|
|
The <guilabel>Sending Email</guilabel> step lets you configure sending
|
|
email.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Server Type: There are numerous server types that
|
|
Novell Evolution supports for sending your
|
|
mail.
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
SMTP: Sends mail using an outbound mail
|
|
server. This is the most common choice for sending
|
|
mail.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>Microsoft Exchange: Sends mail through a Microsoft
|
|
Exchange server using the Microsoft Exchange 2000
|
|
protocol. Available only if you have are using the
|
|
Novell Connector for Microsoft Exchange, which is installed
|
|
separately.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Groupwise: Sends mail through your GroupWise server.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Sendmail: Uses the Sendmail program to send mail
|
|
from your system. Sendmail is more flexible, but
|
|
is not as easy to configure, so you should only
|
|
select this option if you know how to set up a
|
|
Sendmail service.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
If you choose SMTP, there are a few additional items to enter:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
Host: enter your mail sending server's name or IP
|
|
address here.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Server requires authentication: If your server
|
|
requires you to enter a password to send mail, check
|
|
this box.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Authentication Type: Unless you've been told otherwise,
|
|
your best bet is to leave this set at
|
|
<guilabel>Password</guilabel>. If you're not sure, ask
|
|
your system administrator or ISP, or have
|
|
Novell Evolution check for
|
|
you by clicking <guilabel>Check for supported
|
|
types</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Username: The account name you use when you login to
|
|
check your email. Normally, this is the part of your
|
|
email address before the '@' character. For Exchange
|
|
servers, it is the username you would use to log in to a
|
|
Windows workstation at your company.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Remember Password: If you prefer to not enter
|
|
your password every time you check email, press this
|
|
button.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="step-three-b">
|
|
<title>Account Management</title>
|
|
<para>
|
|
This is a very short section. You can pick two things: the
|
|
name for the account, and whether it is the default account.
|
|
</para>
|
|
<para>
|
|
The name you choose for the account is used for display within
|
|
Evolution, and is not sent with any emails. The suggested
|
|
name is your email address, but you can use other words or
|
|
phrases, like "Work," "Personal" or "First Account" if you
|
|
like.
|
|
</para>
|
|
<para>
|
|
If you check the box next to the label <guilabel>Make this my
|
|
default account</guilabel>, Evolution will assume that you will
|
|
send messages from this most often, and will set the
|
|
"From" selector to this account whenever you open a new
|
|
message. Only one account can be the default.
|
|
</para>
|
|
<para>
|
|
If you have not done so already, you may also be asked to choose
|
|
a time zone.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="fourth-step">
|
|
<title>Importing Mail (Optional)</title>
|
|
<para>
|
|
If Novell Evolution finds mail or
|
|
address files from another application, it will offer to
|
|
import them. If you're not sure which file format your mail
|
|
program uses, ask your system administrator. If you want, you
|
|
can skip this step and return to it at a later time by
|
|
selecting
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.
|
|
</para>
|
|
<para>
|
|
Novell Evolution can import the following types of
|
|
files:
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term>VCard (.vcf, .gcrd):</term>
|
|
<listitem>
|
|
<para>The contact format used by the GNOME, KDE, and
|
|
many other contact management applications. You
|
|
should be able to export to VCard format from any
|
|
address book or contact application. Failing that, export to CSV
|
|
format and use the <command>csv2vcard</command>
|
|
utility before importing.</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>Microsoft Outlook Express 4 (.mbx):</term>
|
|
<listitem>
|
|
<para>
|
|
Email file format used by Microsoft
|
|
<application>Outlook Express 4</application>. For
|
|
other versions of Microsoft Outlook and Outlook
|
|
Express, see the workaround described in the note
|
|
below.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term>MBox (mbox):</term>
|
|
<listitem>
|
|
<para>
|
|
The email box format used by Mozilla, Netscape,
|
|
Novell Evolution, Eudora, and many other email clients.
|
|
</para>
|
|
</listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
<para>
|
|
<note>
|
|
<title>Microsoft Outlook and Outlook Express Users</title>
|
|
<para>
|
|
<application>Microsoft Outlook</application>, and versions of
|
|
<application>Outlook Express</application> after
|
|
version 4, use proprietary formats that Novell
|
|
Evolution cannot read or import. For contacts,
|
|
you may have to email them to yourself and import them that
|
|
way. For email, see the instructions in <xref
|
|
linkend="outlook-migration-mail" />
|
|
</para>
|
|
</note>
|
|
|
|
<note>
|
|
<title>Netscape Users</title>
|
|
<para>
|
|
Before importing mail from Netscape, make sure you select
|
|
<menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
|
|
Folders</guimenuitem></menuchoice>. If you don't,
|
|
Novell Evolution will import and undelete
|
|
the messages in your Trash folders.
|
|
</para>
|
|
</note>
|
|
<tip>
|
|
<title>Exporting Files From Novell Evolution</title>
|
|
<para>
|
|
Novell Evolution uses standard file types for all its information,
|
|
so you should have no trouble taking your information
|
|
elsewhere if you want.
|
|
</para>
|
|
<para>
|
|
For mail, that's <filename>mbox</filename>, for the calendar,
|
|
<filename>iCal</filename>, and for the contacts, a database that
|
|
exports to vCards.
|
|
</para>
|
|
</tip>
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="importing-mail-from-clients">
|
|
<title>Importing Mail from Other Mail Clients</title>
|
|
<para>
|
|
Chances are, you already have your email in another mail program
|
|
and don't want to lose the information. The following section
|
|
describes how to import mail from specific mail clients.
|
|
</para>
|
|
<sect2 id="mutt">
|
|
<title>Importing Mail from mutt</title>
|
|
<para>
|
|
<application>mutt</application> is a text-based mail client
|
|
which is shipped with many Linux and Unix distributions.
|
|
<application>mutt</application> uses the standard mbox,
|
|
maildir, and MH file formats, which makes importing your mail
|
|
into Evolution relatively simple. By default,
|
|
<application>mutt</application> uses the mbox file format.
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open Novell Evolution
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Import</guimenuitem>
|
|
</menuchoice>
|
|
or press
|
|
<keycombo action="simul">
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>I</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Next</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select <guilabel>Import a Single File</guilabel>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Browse</guilabel> and select the file
|
|
you would like to import from. By default, your email
|
|
is stored in <filename>~/mbox</filename> for the mbox
|
|
format and <filename
|
|
class="directory">~/Maildir</filename> for the Maildir format.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
When prompted for what folder in
|
|
Evolution to import to,
|
|
select a folder. You can also create a new folder and
|
|
drop it in there.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="kmail">
|
|
<title>Importing Mail from KMail</title>
|
|
<para>
|
|
<application>KMail</application>
|
|
is the mail client which is shipped with the KDE desktop
|
|
environment. <application>KMail</application> uses the
|
|
standard mbox file format, which
|
|
means that importing your mail into
|
|
Evolution is easy.
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Open Novell Evolution
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click
|
|
<menuchoice>
|
|
<guimenu>File</guimenu>
|
|
<guimenuitem>Import</guimenuitem>
|
|
</menuchoice>
|
|
or press
|
|
<keycombo action="simul">
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>I</keycap>
|
|
</keycombo>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Next</guilabel>.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Select <guilabel>Import a Single File</guilabel>
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Click <guilabel>Browse</guilabel> and select the file
|
|
you would like to import from. By default, KMail stores
|
|
its information in the Mail directory of your home
|
|
directory.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
When prompted for what folder in
|
|
Evolution to import to,
|
|
select a folder. You can also create a new folder and
|
|
drop it in there.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
|
|
<sect1 id="ui-intro">
|
|
<title>What's What in Novell Evolution</title>
|
|
<para>
|
|
Now that you've gotten the first-run configuration out of the
|
|
way, you're ready to get down to work. Here's a quick
|
|
explanation of what's going on in your main
|
|
Novell Evolution window.
|
|
</para>
|
|
|
|
<figure id="preface-basic-interface">
|
|
<title>The Novell Evolution Main Window</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject>
|
|
</mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
|
|
<para>
|
|
<inlinemediaobject>
|
|
<imageobject>
|
|
<imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Menu Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>menu bar</guilabel> gives you access to nearly all
|
|
the features that can be found in Novell
|
|
Evolution.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Toolbar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
|
|
most used features in each component.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Shortcut Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Shortcut Bar</guilabel> lets you switch between
|
|
folders and between Evolution tools. At the bottom of the
|
|
shortcut bar there are buttons that let you switch tools, and
|
|
above that, all the available folders for the current tool. If you have the
|
|
Evolution Connector for Microsoft Exchange installed, you will have an
|
|
<guilabel>Exchange</guilabel> button in addition to buttons for the other tools.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Status Bar</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
Periodically, Novell Evolution will need to quietly
|
|
display a message, or tell you the progress of a task. This most
|
|
often happens when you're checking or sending email. These progress
|
|
queues are shown here, in the <guilabel>Status Bar</guilabel>.
|
|
The Online/Offline indicator is here, too, in the lower left of the window.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Search Tool</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Search Tool</guilabel> lets you search through your email
|
|
with precision so you can easily find what you're looking for.
|
|
</para>
|
|
|
|
<sect2 id="usage-mainwindow-shortcutbar">
|
|
<title>The Shortcut Bar</title>
|
|
<para>
|
|
Novell Evolution's most important job is
|
|
to give you access to your information and help you use it
|
|
quickly. One way it does that is through the
|
|
shortcut bar, the column on the left
|
|
hand side of the main window. The buttons with names
|
|
like <guilabel>Mail</guilabel> and
|
|
<guilabel>Contacts</guilabel> are the shortcuts. Above them
|
|
is a list of folders for the current Evolution tool.
|
|
</para>
|
|
<para>
|
|
The folder list organizes your mail, calendars, contact lists,
|
|
and task lists in a tree, similar to a <glossterm linkend="filetree">file
|
|
tree</glossterm>. Most people will find one to four
|
|
folders at the base of the tree, depending on the tool and their
|
|
system configuration. Each Evolution tool will have at least one,
|
|
called <guilabel>On This Computer</guilabel>, for local
|
|
information. For example, the folder list for the email tool will show any
|
|
remote mail storage you have set up, plus local folders and
|
|
<guilabel>vFolders</guilabel>, or virtual folders, discussed in <xref
|
|
linkend="usage-mail-organize-vfolders"/>.
|
|
</para>
|
|
|
|
<para>
|
|
If you get large volumes of mail, you'll want more folders than
|
|
just your Inbox; you can also create multiple calendar, task,
|
|
or contacts folders.
|
|
</para>
|
|
<para>
|
|
To create a new folder:
|
|
<orderedlist numeration="arabic">
|
|
<listitem>
|
|
<para>
|
|
Right click on the list of folders, and select
|
|
<guilabel>New Folder</guilabel>.
|
|
<!-- FIXME: this was taken out: or press the keyboard shortcut
|
|
<keycombo action="simul">
|
|
<keycap>Shift</keycap>
|
|
<keycap>Ctrl</keycap>
|
|
<keycap>F</keycap>
|
|
</keycombo>. -->
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
Enter the name of the folder in the <guilabel>Folder
|
|
Name</guilabel> field.
|
|
</para>
|
|
</listitem>
|
|
|
|
<listitem>
|
|
<para>
|
|
Choose the location of the new folder.
|
|
</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</para>
|
|
|
|
<sect3 id="subfolders">
|
|
<title>Subfolders</title>
|
|
<para>
|
|
Novell Evolution lets you nest folders
|
|
inside of each other, so that you can have a detailed
|
|
organizational system.
|
|
</para>
|
|
|
|
<para>
|
|
Right-clicking will bring up a menu for just about anything in
|
|
Novell Evolution. If you right-click on a
|
|
folder, you'll have a menu with the following options:
|
|
<itemizedlist>
|
|
<listitem><para><guimenuitem>Copy</guimenuitem>, to copy the folder to another place. When you select this item, Evolution offers a choice of locations to copy to. </para></listitem>
|
|
<listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
|
|
<listitem><para><guimenuitem>New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
|
|
<listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
|
|
<listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder.</para></listitem>
|
|
<listitem><para><guimenuitem>Properties</guimenuitem>, which lets you check the number of total and unread messages in a folder, and, for remote folders, lets you decide whether to copy the folder to your local system for offline operation.</para></listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
You can also rearrange folders and messages by dragging and
|
|
dropping them.
|
|
</para>
|
|
|
|
<para>
|
|
Any time new mail arrives in a mail folder, that folder
|
|
label is displayed in bold text, along with the number of
|
|
new messages in that folder.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
|
|
<sect2 id="usage-mainwindow-menubar">
|
|
<title>The Menu Bar</title>
|
|
<para>
|
|
The menu bar's contents will always
|
|
provide all the possible actions for any given view of your
|
|
data. If you're looking at your Inbox, most of the menu items
|
|
will relate to mail; some will relate to other components of
|
|
Novell Evolution and some, especially those
|
|
in the <guimenu>File Menu</guimenu> will relate to the
|
|
application as a whole.
|
|
</para>
|
|
<para>
|
|
<variablelist>
|
|
<varlistentry>
|
|
<term> <guimenu>File</guimenu>:</term>
|
|
|
|
<listitem><para> Anything related to a file or to the
|
|
operations of the application generally falls under this
|
|
menu: creating things, saving them to disk, printing them,
|
|
and quitting the program itself. </para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Edit</guimenu>:</term>
|
|
<listitem><para>
|
|
The <guimenu>Edit</guimenu> menu holds
|
|
useful tools that help you edit text and move it around.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>View</guimenu>:</term>
|
|
<listitem><para>
|
|
This menu lets you decide how Novell Evolution
|
|
should look. Some of the features control the appearance of
|
|
Novell Evolution as a whole, and others
|
|
the way a particular kind of information appears.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Actions</guimenu>:</term>
|
|
<listitem><para>
|
|
Holds actions which maybe applied to a message. Normally,
|
|
if there is only one target for the action — for
|
|
example, replying to a message — you can find it in
|
|
the <guimenu>Actions</guimenu> menu.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Tools</guimenu>:</term>
|
|
<listitem><para>
|
|
For all components of Evolution, you can access the
|
|
settings and configuration options in the tools menu. You
|
|
can also find things like filter settings and the Virtual
|
|
Folder editor.</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Search</guimenu>:</term>
|
|
<listitem><para>
|
|
Select menu items here to search for messages, or for
|
|
phrases within a message. You can also see previous searches
|
|
you have made. In addition to the <guimenu>Search</guimenu>
|
|
menu, there is a text entry box in the toolbar that you can
|
|
use to search for messages.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
|
|
<varlistentry>
|
|
<term> <guimenu>Help</guimenu>:</term>
|
|
<listitem><para>
|
|
Select among these items to open the
|
|
Novell Evolution manual.
|
|
</para></listitem>
|
|
</varlistentry>
|
|
</variablelist>
|
|
</para>
|
|
|
|
<para>
|
|
Once you've familiarized yourself with the main
|
|
window you can start doing things with it. We'll
|
|
start with the <guilabel>Summary</guilabel>, which provides a
|
|
quick overview of your Novell
|
|
Evolution information.
|
|
</para>
|
|
</sect2>
|
|
|
|
<sect2 id="basics-mail">
|
|
<title>Introducing Email</title>
|
|
<para>
|
|
Novell Evolution email is like other
|
|
email programs in several ways:
|
|
<itemizedlist>
|
|
<listitem>
|
|
<para>
|
|
It can sort and organize your mail in a wide variety of
|
|
ways with folders, searches, and filters.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It can send and receive mail in HTML or as plain text,
|
|
and makes it easy to send and receive multiple file
|
|
attachments.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It supports multiple mail sources, including <glossterm
|
|
linkend="imap">IMAP</glossterm>, <glossterm
|
|
linkend="pop">POP3</glossterm>, and local
|
|
<filename>mbox</filename> or <filename>mh</filename>
|
|
spools and files created by other mail programs.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>
|
|
It lets you guard your privacy with encryption.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</para>
|
|
<para>
|
|
However, Novell Evolution has some
|
|
important differences. First, it's built to handle very large
|
|
amounts of mail. The <link
|
|
linkend="usage-mail-organize-spam">junk mail</link>, message <link
|
|
linkend="usage-mail-organize-filters">filtering</link> and
|
|
<link linkend="usage-mail-organize-search">searching</link>
|
|
functions were built for speed and efficiency on large volumes
|
|
of mail. There's also the <link
|
|
linkend="usage-mail-organize-vfolders">vFolder</link>, an advanced
|
|
organizational feature not found in mainstream mail clients.
|
|
If you get a lot of mail, or if you keep every message you get
|
|
in case you need to refer to it later, you'll find this
|
|
feature especially useful.
|
|
</para>
|
|
<para>
|
|
Here's what the mailer looks like:
|
|
|
|
<!-- ==============Figure=================================== -->
|
|
|
|
<figure id="usage-mail-intro-fig">
|
|
<title>Novell Evolution Mail</title>
|
|
<screenshot>
|
|
<screeninfo>Inbox</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ==============End of Figure============================== -->
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The <guilabel>Message List</guilabel> displays all the emails
|
|
that you have. This includes all your read, unread, and email
|
|
that is flagged to be deleted.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email
|
|
Viewer</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
This is where your email is displayed.
|
|
</para>
|
|
|
|
<para>
|
|
If you find the view pane too small, you can resize
|
|
the pane, enlarge the whole window, or double-click on the
|
|
message in the message list to have it
|
|
open in a new window. To change the sizes of a pane, just click
|
|
and hold on the divider between the two panes. Then you can drag
|
|
up and down to select the size of the panes.
|
|
|
|
</para>
|
|
<para> Just like with folders, you can right-click on messages in the
|
|
message list and get a menu of possible actions: you can move,
|
|
delete, or undelete them, and create filters or vFolders based
|
|
on them.
|
|
</para>
|
|
<para>
|
|
Most of the mail-related actions you'll want to perform are
|
|
listed in the <guimenu>Actions</guimenu> menu in the menu bar.
|
|
The most frequently used ones, like
|
|
<guimenuitem>Reply</guimenuitem> and
|
|
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
|
|
the toolbar. Almost all of them are also located in the
|
|
right-click menu and as keyboard shortcuts, which tend to be
|
|
faster once you get the hang of them. You can choose
|
|
whichever way you like best; the idea is that the software
|
|
should work the way you want, rather than making you work the
|
|
way the it does.
|
|
</para>
|
|
|
|
<para>
|
|
For an in-depth guide to the email capabilities of Novell
|
|
Evolution, read <xref linkend="usage-mail"/>.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="basics-calendar">
|
|
<title>Introducing the Calendar</title>
|
|
<para>
|
|
To begin using the calendar, click the
|
|
<guilabel>Calendar</guilabel> button in the shortcut
|
|
bar. By default, the calendar starts showing
|
|
today's schedule on a ruled background. At the upper right,
|
|
there's a monthly calendar you can use to switch days. Below
|
|
that, there's a <guilabel>Task</guilabel> pad, where you can
|
|
keep a list of tasks separate from your calendar appointments.
|
|
The day view in the calendar looks like this:
|
|
|
|
<!-- ============== Figure ============================= -->
|
|
<figure id="usage-calendar-fig">
|
|
<title>Novell Evolution Calendar View</title>
|
|
<screenshot>
|
|
<screeninfo>Novell Evolution Contact Manager Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
<!-- ============== End of Figure ============================= -->
|
|
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The appointment list displays all your scheduled appointments.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Task List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
Tasks are distinct from appointments in that they generally
|
|
don't have times associated with them. You can see a larger
|
|
view of your task list by clicking the
|
|
<guilabel>Tasks</guilabel> button in the shortcut bar.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Month Pane</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The month pane is a small view of a calendar month.
|
|
To display additional months, drag the column border to
|
|
the left. You can also select a range of days in the month
|
|
pane to get a custom range of days displayed in the
|
|
appointment list.
|
|
</para>
|
|
|
|
<para>
|
|
For more information about the calendar
|
|
read <xref linkend="usage-calendar"/>.
|
|
</para>
|
|
|
|
</sect2>
|
|
<sect2 id="basics-contacts">
|
|
<title>Introducing the Contacts Tool</title>
|
|
<para>
|
|
The Novell Evolution contacts tool
|
|
can handle all of the functions of an address book, phone
|
|
book, or Rolodex. Of course, it's a lot easier to update
|
|
Evolution than it is to change an actual paper book. Novell
|
|
Evolution also allows easy synchronization with
|
|
hand-held devices and functions with <glossterm
|
|
linkend="ldap">LDAP</glossterm> directories on a network.
|
|
</para>
|
|
<para>
|
|
Another advantage of the Novell Evolution
|
|
contacts tool is its integration with the rest of the
|
|
application. For example, you can right-click on an email
|
|
address in Evolution mail to create a contact entry instantly.
|
|
</para>
|
|
<para>
|
|
To use the contacts tool, click the
|
|
<guilabel>Contacts</guilabel> button in the shortcut bar. <xref
|
|
linkend="usage-contact-fig"/> shows the address book in all its
|
|
organizational glory. By default, the display shows all
|
|
your contacts in alphabetical order, in a <glossterm
|
|
linkend="minicard">minicard</glossterm> view. You can select
|
|
other views from the <guimenu>View</guimenu> menu, and adjust
|
|
the width of the columns by clicking and dragging the gray
|
|
column dividers.
|
|
</para>
|
|
<para>
|
|
The contacts tool looks like this:
|
|
|
|
<figure id="usage-contact-fig">
|
|
<title>Novell Evolution Contact Interface</title>
|
|
<screenshot>
|
|
<screeninfo>Novell Evolution Contact List Window</screeninfo>
|
|
<mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/>
|
|
</imageobject></mediaobject>
|
|
</screenshot>
|
|
</figure>
|
|
</para>
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
|
|
format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact
|
|
List</guilabel>
|
|
</para>
|
|
|
|
<para>
|
|
The largest section of the contacts display shows a list of individual
|
|
contacts. You can also search through the contacts in the same way
|
|
that you search email folders, with the search tool on the
|
|
right side of the toolbar.
|
|
</para>
|
|
|
|
<para>
|
|
<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
|
|
<guilabel>Alphanumeric Shortcuts</guilabel>
|
|
</para>
|
|
<para>
|
|
Click one of the buttons along the right side of the
|
|
window to view contacts that begin with the letter or number
|
|
you click.
|
|
</para>
|
|
|
|
|
|
<para>
|
|
For detailed instructions on how to use the address book,
|
|
read <xref linkend="usage-contact"/>.
|
|
</para>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter> |