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<appendix id="authors">
<title>Authors</title>
<para>
<application>Evolution</application> was written by the Ximian
Evolution team and numerous other dedicated GNOME programmers.
You can see their names by selecting <menuchoice>
<guimenu>Help</guimenu> <guimenuitem>About</guimenuitem>
</menuchoice> from any Evolution window.
</para>
<para>
The <application>Evolution</application> code owes a great debt
to the <application>GNOME-pim</application> and
<application>GNOME-Calendar</application> applications, and to
<application>KHTMLW</application>. The developers of
<application>Evolution</application> acknowledge the efforts
and contributions of all who worked on those projects.
</para>
<para>
Ximian would like to thank Miles Lane for his contributions in
quality assurance, and the staff of the El Pelon Taqueria, on
Peterborough St. in Boston, for sustenance.
</para>
<para>
For more information please visit the
<application>Evolution</application> <ulink
url="http://www.ximian.com/products/ximian_evolution/"
type="http">Web page</ulink>. Please send all comments,
suggestions, and bug reports to the <ulink
url="http://bugzilla.ximian.com" type="http">Ximian bug tracking
database</ulink>. Instructions for submitting bug reports can be
found on-line at the same location. You can also use the GNOME
bug report tool, <command>bug-buddy,</command> to submit your
defect reports.
</para>
<para>
This manual was written by Aaron Weber
(<email>aaron@ximian.com</email>), Kevin Breit
(<email>mrproper@ximian.com</email>) Duncan Mak
(<email>duncan@ximian.com</email>) and Ettore Perazzoli
(<email>ettore@ximian.com</email>) with the help of the
application programmers and the GNOME Documentation Project.
Please file comments and suggestions for this manual as bugs in
the Ximian bug tracking system. If you contributed to this
project but do not see your name here, please contact Aaron
Weber (<email>aaron@ximian.com</email>) and he'll list you.
</para>
<para>
Partial list of Translators:
<itemizedlist>
<listitem><para>
Daniel Persson for .se
</para></listitem>
<listitem><para>
Hector Garcia Alvarez for .es
</para></listitem>
<listitem><para>
Kjartan Maraas for .no
</para></listitem>
</itemizedlist>
</para>
</appendix>

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<appendix id="bugs">
<title>Known bugs and limitations</title>
<abstract>
<para>
Ximian Evolution bug tracking is done at the <ulink
url="http://bugzilla.ximian.com">Ximian bug tracking
System</ulink>. You may use that, or the GNOME <application>Bug
Report Tool</application> (known as <command>bug-buddy</command>
at the command line) if you find bugs or would like to request new
features.
</para>
<para>
If you need additional help with Ximian Evolution, please visit
the Ximian support site at <ulink
url="http://support.ximian.com">ximian.com/support</ulink>.
</para>
</abstract>
<para>
A number of often-requested features will not make it into
Ximian Evolution 1.0, but we plan to include them for version
1.1. Some of them are:
<simplelist>
<member>Direct import of Microsoft Outlook contact cards</member>
<member>Synchronization of email with handheld devices</member>
<member>S/MIME support</member>
<member>Read foreign mail folders without importing them</member>
<member>Import of WINMAIL.DAT attachments</member>
<member>Playing a sound to indicate new mail arriving</member>
</simplelist>
</para>
<para>
A more complete list of feature requests and other issues with
Evolution is available online in the Ximian bug tracking system.
</para>
</appendix>

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<glossary id="apx-gloss">
<title>Glossary</title>
<glossentry id="assistant">
<glossterm>Assistant:</glossterm>
<glossdef>
<para>
See druid
</para>
</glossdef>
</glossentry>
<glossentry id="attachment">
<glossterm>Attachment:</glossterm>
<glossdef>
<para>
Any file sent along with an email. Attachments may be embedded in
a message or appended to it.
</para>
</glossdef>
</glossentry>
<glossentry id="automatic-indexing">
<glossterm>Automatic Indexing:</glossterm>
<glossdef>
<para>
Pre-fetching procedure that allows
<application>Evolution</application> to refer to data quickly.
It enables faster searches and decreases memory usage for
data displays.
</para>
</glossdef>
</glossentry>
<glossentry id="bcc">
<glossterm>Bcc (Blind Carbon Copy):</glossterm>
<glossdef>
<para>
A way of addressing a message. Bcc is used to send a group of
people an e-mail, while hiding their names and addresses from each
other.
</para>
</glossdef>
</glossentry>
<glossentry id="cc">
<glossterm>Cc (Carbon Copy):</glossterm>
<glossdef>
<para>
Carbon-copies are used to send a 3rd party a copy of the e-mail,
so they an keep up to date on a conversation, without being in the
To: list.
</para>
</glossdef>
</glossentry>
<glossentry id="conduit">
<glossterm>Conduit:</glossterm>
<glossdef>
<para>
A small application which controls
the transfer of data between a handheld device and a desktop
computer.
</para>
</glossdef>
</glossentry>
<glossentry id="druid">
<glossterm>Druid:</glossterm>
<glossdef>
<para>
A tool which guides a user through a series of steps, usually to
configure or set up a program. Equivalent to "Assistant" and
"Wizard."
</para>
</glossdef>
</glossentry>
<glossentry id="evolution">
<glossterm>Evolution:</glossterm>
<glossdef>
<para>
<application>Evolution</application> is the <acronym> GNOME
</acronym> groupware application.
</para>
</glossdef>
</glossentry>
<glossentry id="execute">
<glossterm>Execute:</glossterm>
<glossdef>
<para>
To run a program. Any file that can be run is called an
executable. <application>Evolution</application> can download
executable attachments, but before they can be run, the files must
be marked as executable with a shell or file manager. This
security precaution prevents the automatic or accidental execution
of malicious programs. For more information on executables and file
permissions, see the documentation for your file manager or shell.
</para>
</glossdef>
</glossentry>
<glossentry id="expunge">
<glossterm>Expunge:</glossterm>
<glossdef>
<para>
When messages are marked for deletion, they remain till they are expunged.
When a message is expunged, it is permanently deleted, as long as it was
marked for deletion.
</para>
</glossdef>
</glossentry>
<glossentry id="filetree">
<glossterm>File Tree:</glossterm>
<glossdef>
<para>
A way of describing a group of files on a computer. With the
perversity typical of computer (and especially Unix and Linux)
nomenclature, the top of the tree is called the root directory,
and denoted by <filename>/</filename>.
The rest of the "branches" spread downwards from the root. Don't
confuse the root directory with the root
account, or root's home directory, normally
<filename>/root</filename>.
</para>
</glossdef>
</glossentry>
<glossentry id="filter">
<glossterm>Filter:</glossterm>
<glossdef>
<para>
Within <application>Evolution</application>, a filter is a method
of sorting mail automatically when it's downloaded. You can create filters to perform
one or more actions on a message that meets any (or all) of a wide
range of criteria.
</para>
</glossdef>
</glossentry>
<glossentry id="forward">
<glossterm>Forward:</glossterm>
<glossdef>
<para>
If you get a message intended for someone else, you can use
message forwarding to send it on to the right person.
</para>
</glossdef>
</glossentry>
<glossentry id="groupware">
<glossterm>Groupware:</glossterm>
<glossdef>
<para>
Groupware is a term describing an application which helps groups
of people work together. Typically, a groupware application will
have several productivity features built into one program,
including: email, calendar, and addressbook tools.
</para>
</glossdef>
</glossentry>
<glossentry id="html">
<glossterm>HTML:</glossterm>
<glossdef>
<para>
Hyper-text Markup Language (<acronym>HTML</acronym>) is a language
for describing page layout in electronic documents like web pages,
help files, and email messages. HTML can be used in email and
news posts to insert images and apply text treatments.
</para>
</glossdef>
</glossentry>
<glossentry id="hot-key">
<glossterm>Hot Key:</glossterm>
<glossdef>
<para>
Hot-keys are keyboard combinations used to do actions on a
computer instead of using the mouse.
Hot-keys can speed up computer usage.
</para>
</glossdef>
</glossentry>
<glossentry id="ical">
<glossterm>iCal:</glossterm>
<glossdef>
<para>
<application>iCal</application> is the program which
<application>Evolution</application> uses to manage the calendar
section.
</para>
</glossdef>
</glossentry>
<glossentry id="imap">
<glossterm>IMAP:</glossterm>
<glossdef>
<para>
Depending upon whom you ask, IMAP stands for the Internet Mail
Access Protocol, or the Interim Mail Access Protocol. It allows access to email which is typically (although
not always) stored remotely on a server rather than on a local
hard disk. Often contrasted with <glossterm>POP:</glossterm>.
This will not be on the test.
</para>
</glossdef>
</glossentry>
<glossentry id="inline">
<glossterm>Inline:</glossterm>
<glossdef>
<para>
Displayed as part of a message or other document, rather than
attached as a separate file. Contrast with <glossterm
linkend="attachment">Attachment:</glossterm>.
</para>
</glossdef>
</glossentry>
<glossentry id="ldap">
<glossterm>LDAP:</glossterm>
<glossdef>
<para>
LDAP, the Lightweight Directory Access Protocol, allows a client
to search through a large database of addresses, phone numbers,
and people stored on a server.
</para>
</glossdef>
</glossentry>
<glossentry id="mail-client">
<glossterm>Mail Client:</glossterm>
<glossdef>
<para>
A mail client is the application with which a person reads and
sends e-mail. Its counterparts are the various types of mail
servers, which handle user authentication and direct messages from
sender to recipient.
</para>
</glossdef>
</glossentry>
<glossentry id="minicard">
<glossterm>Minicard:</glossterm>
<glossdef>
<para>
A format for the display of contact data. Similar in appearance
to a small business card.
</para>
</glossdef>
</glossentry>
<glossentry id="nautilus">
<glossterm>Nautilus:</glossterm>
<glossdef>
<para>
<application>Nautilus</application> is the next generation file
manager for <acronym>GNOME</acronym>.
</para>
</glossdef>
</glossentry>
<glossentry id="pop">
<glossterm>POP:</glossterm>
<glossdef>
<para>
POP, the Post Office Protocol, is a mechanism for email
transport. In contrast to IMAP, it is used only to get mail from
a server and store it locally on your hard disk.
</para>
</glossdef>
</glossentry>
<glossentry id="protocol">
<glossterm>Protocol:</glossterm>
<glossdef>
<para>
An agreed-upon method of communication, especially one for
sending particular types of information between computer systems.
Examples include POP (Post Office Protocol), for email, and HTTP
(HypterText Transfer Protocol), for web pages.
</para>
</glossdef>
</glossentry>
<glossentry id="public-key-encryption">
<glossterm>Public Key Encryption:</glossterm>
<glossdef>
<para>
A strong encryption method that uses a set of two "keys," one of
which is made public, and one of which is kept private. Data
encrypted using the public key can only be decrypted using the
private key. The longer the keys, the more difficult it is to
break the encryption.
</para>
</glossdef>
</glossentry>
<glossentry id="regular-expression">
<glossterm>Regular Expression:</glossterm>
<glossdef>
<para>
A regular expression, or "regex", is a way of describing a
string of text using metacharacters or wild-card symbols. For
example, the statement <userinput>fly.*so[au]p</userinput> means
"any phrase beginning with 'fly' and ending in 'soup' or
'soap'". If you searched for that expression, you'd find both
"fly in my soup" and "fly in my soap." There's not room here to
go into depth, but if you want, have a look at the documentation
for the <command>grep</command> command by opening a command
line and typing in <command>man grep</command>.
</para>
</glossdef>
</glossentry>
<glossentry id="script">
<glossterm>Script:</glossterm>
<glossdef>
<para>
A program written in an interpreted (rather than compiled)
language. Often used as a synonym for "macro," to denote a series
of pre-recorded commands or actions within an application. Often
times, accomplish repetitive and tedious tasks, to save the
user time.
</para>
</glossdef>
</glossentry>
<glossentry id="search-base">
<glossterm>Search Base:</glossterm>
<glossdef>
<para>
LDAP can break contact lists into many groups. The Search
Base tells LDAP the top group to use. How much of the Search
Base that is searched is set by the <glossterm
linkend="search-scope">Search Scope</glossterm> option.
</para>
</glossdef>
</glossentry>
<glossentry id="search-scope">
<glossterm>Search Scope:</glossterm>
<glossdef>
<para>
Search Scope states how much of the <glossterm
linkend="search-base">Search Base</glossterm> to search.
</para>
</glossdef>
</glossentry>
<glossentry id="sendmail">
<glossterm>Sendmail:</glossterm>
<glossdef>
<para>
As its name implies, <application>sendmail</application> is a
program which sends mail. <application>Evolution</application>
can use it instead of <glossterm>SMTP:</glossterm>; some people
prefer it because it offers more flexibility, but is more
difficult to set up.
</para>
</glossdef>
</glossentry>
<glossentry id="shortcut-bar">
<glossterm>Shortcut Bar:</glossterm>
<glossdef>
<para>
A portion of <application>Evolution</application> which offers
users fast access to the most frequently used portions of the
application.
</para>
</glossdef>
</glossentry>
<glossentry id="signature">
<glossterm>Signature:</glossterm>
<glossdef>
<para>
In email terms, a signature is a piece of text placed at the end
of every email sent, similar to a hand-written signature at the bottom
of a written letter. A signature can be anything from a favorite
quotation to a link to a web page; courtesy dictates that it be
fewer than four lines long.
</para>
</glossdef>
</glossentry>
<glossentry id="SMTP">
<glossterm>SMTP:</glossterm>
<glossdef>
<para>
This is the most common way of transporting mail messages from
the client's computer (you) to the server. SMTP stands for
Simple Mail Transfer Protocol.
</para>
</glossdef>
</glossentry>
<glossentry id="tooltip">
<glossterm>Tool-Tip:</glossterm>
<glossdef>
<para>
A small box of explanatory text which appears when the mouse
pointer is held motionless over a button or other interface
element.
</para>
</glossdef>
</glossentry>
<glossentry id="virus">
<glossterm>Virus:</glossterm>
<glossdef>
<para>
A program which inserts itself into other files or programs and
which, when executed, spreads to more programs and other
computers. A virus can cause substantial damage by clogging
networks or disk drives, deleting files, or opening security
holes.
</para>
</glossdef>
</glossentry>
<glossentry id="vcard">
<glossterm>vCard:</glossterm>
<glossdef>
<para>
A file format for the exchange of contact information. When you
get an address card attached to an email, it's probably in vCard
format. Not to be confused with <glossterm
linkend="vfolder">vFolder:</glossterm>.
</para>
</glossdef>
</glossentry>
<glossentry id="vfolder">
<glossterm>vFolder:</glossterm>
<glossdef>
<para>
An email organization tool. vFolders allows you to create a folder
that contains the results of a complex search. vFolder contents are
are updated dynamically.
</para>
</glossdef>
</glossentry>
</glossary>

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<!--
<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
-->
<chapter id="config-prefs">
<title>Advanced Configuration</title>
<para>
Perhaps your mail server has changed names. Perhaps you've
grown tired of a certain layout for your appointments.
Whatever the reason, you want to change your
<application>Evolution</application> settings. This chapter
will tell you how to do just that.
</para>
<sect1 id="config-prefs-mail">
<title>Mail Settings</title>
<para>
To change your mail settings, select <menuchoice>
<guimenu>Tools</guimenu> <guimenuitem>Mail
Settings</guimenuitem></menuchoice> in the Inbox. This
will open the <interface>mail preferences window</interface>,
illustrated in <xref linkend="config-prefs-mail-fig">. Mail
preferences are separated into several categories:
<variablelist>
<varlistentry>
<term><guilabel>Accounts</guilabel></term>
<listitem>
<para>
This allows you to create and alter one or more
identities for your email.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Display</guilabel></term>
<listitem>
<para>
Allows you to edit how email appears.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Composer</guilabel></term>
<listitem>
<para>
Customizes the behavior of the email message composer.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Other</guilabel></term>
<listitem>
<para>
Configures miscellanious aspects of
<application>Evolution</application> such as character
set and encryption tools.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<!-- ==============Figure===================== -->
<figure id="config-prefs-mail-fig">
<title>Account Editor Window</title>
<screenshot>
<screeninfo>Account Editor Window</screeninfo>
<mediaobject><imageobject><imagedata fileref="figures/config-mail" format="png" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<!-- ==============End of Figure================-->
<sect2 id="config-prefs-mail-identity">
<title>Working with the Accounts Tab</title>
<para>
<application>Ximian Evolution</application> allows you to
maintain multiple accounts, or identities. This is useful
want to keep personal and professional email separate, or if
you wear several hats at work. When you are writing an email
message, you can which account to use by selecting from the
drop-down list next to the <guilabel>From</guilabel> entry in
the message composer.
</para>
<para>
Clicking <guibutton>Get Mail</guibutton> will refresh any
IMAP, <filename>mh</filename>, or
<filename>mbox</filename> listings
and check and download mail from all POP servers. In other
words, <guibutton>Get Mail</guibutton> gets your mail, no
matter how many sources you have, or what types they are. If
you don't want to check mail for a given account, select it
in the <guilabel>Accounts</guilabel> tab and click the
<guibutton>Disable</guibutton> button.
</para>
<para>
To add a new account, simply click <guibutton>Add</guibutton>
to open the mail configuration assistant. To alter an
existing identity, select it in the
<interface>Preferences</interface> window, and then click
<guibutton>Edit</guibutton> to open the account editor
dialog.
</para>
<para>
The account editor dialog has six sections:
<variablelist>
<varlistentry>
<term>Identity:</term>
<listitem>
<para>
Here, enter the name,
email address, and other identifying information for the
account.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Mail</term>
<listitem>
<para>
Here, select the way you will be getting mail: you may
download mail from a server (<glossterm
linkend="pop">POP</glossterm>), read and keep it on the
server (Microsoft Exchange or <glossterm
linkend="imap">IMAP</glossterm>), or read it from files
that already exist on your desktop computer. If you use
a server, it may permit or require you to use a Secure
Socket Layer (SSL) connection. To turn SSL connections
on, just click the <guibutton>Use Secure Connection
(SSL)</guibutton> button.
<note id="config-arbitrary-port">
<title>Specifying Port Numbers</title>
<para>
Your system administrator may ask you to connect to a specific port on
a mail server. To specify which port you use, just type a colon and
the port number after the server name. For example, to connect to port
143 on the server smtp.omniport.com, you would enter
as
<userinput>
smtp.omniport.com:143
</userinput> as the server name.
</para>
</note>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Options</term>
<listitem>
<para>
Here, decide whether you'd like to check for mail
automatically and how often.
<variablelist>
<varlistentry>
<term>If you chose POP:</term>
<listitem>
<para>
<itemizedlist>
<listitem>
<para>Checking for new mail: If you would
like <application>Evolution</application>
to check for new mail automatically,
check the box and select a frequency in
minutes.
</para>
</listitem>
<listitem>
<para>
Message Storage: If you'd like to store
copies of your mail on the server, check
this option.
</para>
</listitem>
</itemizedlist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>If you chose Microsoft Exchange:</term>
<listitem>
<para>
<itemizedlist> <listitem>
<para>Checking for new mail: If you would like
<application>Evolution</application> to check for new mail
automatically, check the box and select a frequency in
minutes.
</para>
</listitem>
<listitem>
<para>Exchange Server: If your active directory user name
is different from your Exchange mail user name, check this
box and enter your mail username here.
</para>
</listitem>
<listitem>
<para>Create a Global Address List folder: If you would
like to have a seperate folder for the Active Directory's
Global Address List, leave this box checked. </para>
</listitem>
<listitem>
<para>
Active Directory Server Name: In most organizations,
the Active Directory server will be different from
the Exchange mail server. If so, check the box and
enter the Active Directory server name here.
</para>
</listitem>
<listitem>
<para>Limit number of Responses: Select a maximum number
of results for an address search. A maximum number of
results limits the load on your system and on your network.
</para>
</listitem>
</itemizedlist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>If you chose IMAP:</term>
<listitem>
<para>
<itemizedlist>
<listitem>
<para>Checking for new mail: If you would like
<application>Evolution</application> to check for new mail
automatically, check the box and select a frequency in
minutes.
</para>
</listitem>
<listitem>
<para>If you want <application>Evolution</application>
to check for new messages in <emphasis>all</emphasis> your
IMAP folders, make sure the <guilabel>Check for new
messages in all folders</guilabel> box is selected.</para>
</listitem>
<listitem>
<para>Show only subscribed folders: Check this box if you
have more folders in your IMAP view than you want to
read.</para>
</listitem>
<listitem>
<para>
Override server-supplied namespace: If you like, enter a
specific directory where your server stores mail for
you. Typical values are "mail" and "Mail." For more
information about how to use IMAP mail, see <xref
linkend="usage-mail-subscriptions">.</para>
</listitem>
<listitem>
<para>Apply filters to new messages in INBOX on this
server: If you'd like your filters to work on this account
as well as on locally downloaded mail, check this box.</para>
</listitem>
</itemizedlist>
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sending Mail</term>
<listitem>
<para>
In this section, you will choose and configure a method
for sending mail. You may choose <glossterm
linkend="smtp">SMTP</glossterm>, Microsoft Exchange (if
you have purchased the Ximian Connector for Microsoft
Exchange) or <glossterm
linkend="sendmail">sendmail</glossterm>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Special Folders</term>
<listitem>
<para>
Here, you can decide where this account will store the
messages that it has sent, and the messages that you
save as drafts.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Security</term>
<listitem>
<para>
In this section, you will set the security options for
this account. Enter your PGP Key ID and decide how
frequently to encrypt and sign your messages. You can
learn more about PGP and encryption in <xref
linkend="encryption">.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-mail-display">
<title>Mail Display Options</title>
<para>
In this tab you can decide how you would like
<application>Ximian Evolution</application> to display your
mail: how to display citations, how long to wait before
marking a message as read, and so forth.
</para>
<para>
This is also where you can decide how you would like
<application>Ximian Evolution</application> to handle inline
images in HTML mail that you get. There is a detailed
discussion of the issues surrounding these options in <xref
linkend="usage-mail-getnsend-get-attach-html">.
</para>
<para>
To hange the font which <application>Ximian
Evolution</application> uses to display mail, do the
following:
<orderedlist numeration="arabic">
<listitem>
<para>
Open the Control Center by selecting <menuchoice>
<guimenu>System</guimenu>
<guimenuitem>Settings</guimenuitem> </menuchoice> from
the menu panel.
</para>
</listitem>
<listitem>
<para>
Select the HTML Viewer settings tool.
</para>
</listitem>
<listitem>
<para>Choose the font and font size you would like to use.
</para>
</listitem>
</orderedlist>
Alternately, open a terminal and run the
<command>gtkhtml-properties-capplet</command> command. This
will open the GNOME HTML Display Properties tool, and you can
select a font and other attributes of your HTML display,
including that in <application>Ximian Evolution</application>.
</para>
</sect2>
<sect2 id="config-prefs-mail-composer">
<title>Message Composer Preferences</title>
<para>
Mercifully, there are only four preferences you can prefer in
the message composer preferences dialog:
<variablelist>
<varlistentry>
<term>Send mail in HTML format by default </term>
<listitem>
<para>
If you would like all email messages that you compose
to begin in HTML format, leave this box checked. You
can convert messages between HTML and plain text by
selecting the <menuchoice> <guimenu>Format</guimenu>
<guimenuitem>HTML</guimenuitem> </menuchoice> toggle
in the message composer.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Default Forward style</term>
<listitem>
<para>
Select from:
<simplelist>
<member><guilabel>Attachment:</guilabel> the
message you forward appended to the message you send
as a seperate file.</member>
<member> <guilabel>Inline:</guilabel> The message
you forward is included at the end of the message
you send.</member>
<member>
<guilabel>Quoted:</guilabel> The message
you forward is included at the end of the message
you send, and a greater-than symbol (&gt;) is
inserted at the beginning of each line to
indicate that it is quoted.
</member>
</simplelist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Prompt when sending messages with an empty subject</term>
<listitem>
<para>
The composer will warn you if you try to send a
message without a subject.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Prompt when sending messages with only Bcc recipients defined</term>
<listitem>
<para>
The composer will warn you if you try to send a
message that has only <guilabel>Bcc</guilabel>
recipients. This is important because some mail
servers will fail to honor blind carbon copy if you
do not have at least one recipient that is visible to
all readers.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-mail-other">
<title>Other Mail Preferences</title>
<para>
Not everything fits neatly into categories. This tab
contains some miscellaneous configuration options that
didn't fit anywhere else.
<variablelist>
<varlistentry>
<term>
<guilabel>PGP binary path</guilabel>
</term>
<listitem>
<para>
The complete path to your external encryption tool On
most Linux systems, this will be
<filename>/usr/bin/gpg</filename>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Remember PGP Passphrase until Exit</guilabel>
</term>
<listitem>
<para> Check this box if you want <application>Ximian
Evolution</application> to remember your PGP
passphrase for as long as it is running. You will
still have to enter your passphrase again each time
you start <application>Ximian Evolution</application>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Default Character Encoding</guilabel>
</term>
<listitem> <para> Choose a default character encoding for
your messages.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Empty Trash Folders on Exit</guilabel>
</term>
<listitem> <para> If you would like to expunge all deleted
mail when you quit <application>Ximian
Evolution</application>, check this box.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>
<guilabel>Log filter actions to:</guilabel>
</term>
<listitem> <para> If you like, you can have
<application>Ximian Evolution</application> write all
its message filter actions to a log file. Select a log
file here.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
</sect1>
<!-- NOT FOR 1.0, see usage-mail.sgml
<sect1 id="config-prefs-news">
<title>News Servers</title>
<para>
Newsgroups are so much like mailing lists that there's no
reason not to keep them right next to your mail. When you
first select the <guilabel>News Servers</guilabel> tab,
you will see a blank box with the three familiar buttons
on the right: <guibutton>Add</guibutton>,
<guibutton>Edit</guibutton>, and
<guibutton>Delete</guibutton>.
</para>
<para>
Click <guibutton>Add</guibutton> to add a news server; you
will be prompted for its name. Enter the name, click
<guibutton>OK</guibutton>, and you're done. You can have
as many news servers as you like, of course. News servers
will appear next to your IMAP servers in the
<interface>folder bar</interface>.
</para>
</sect2>
-->
<sect1 id="config-prefs-cal">
<title>Configuring the Calendar</title>
<para>
To set your calendar preferences, select
<menuchoice><guimenu>Settings</guimenu>
<guimenuitem>Calendar
Settings</guimenuitem></menuchoice> from the Calendar
view. This will open up the
<interface>Preferences</interface> window. It contains four
tabs: <guilabel>General</guilabel>, <guilabel>Display</guilabel>, <guilabel>Task List</guilabel>, and <guilabel>Other</guilabel>. The <interface>calendar
preferences window</interface> is illustrated in <xref
linkend="config-prefs-cal-fig">.
<!-- ==============Figure===================== -->
<figure id="config-prefs-cal-fig">
<title>Calendar Preferences Dialog</title>
<screenshot>
<screeninfo>If this worked on my job as well as my calendar...</screeninfo>
<mediaobject><imageobject><imagedata fileref="figures/config-cal" format="png" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<!-- ==============End of Figure================-->
</para>
<sect2 id="config-prefs-cal-general">
<title>Calendar's General Settings</title>
<para>
The <guilabel>Time display</guilabel> tab lets you set the
following:
<variablelist>
<varlistentry>
<term>Time zone</term>
<listitem>
<para>
The city you're located in, to judge your time zone.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Time format</term>
<listitem>
<para>You may choose between twelve-hour (AM/PM) and
twenty-four hour time formats here by clicking the
appropriate radio button.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Work Week</term>
<listitem>
<para>
When does your work day start, and when does it end?
In the day and week views,
<application>Evolution</application> displays all the
hours in the range you select here, even if there are
no appointments for those times. Of course, you can
still schedule an appointment outside of these hours,
and if you do, the display will be extended to show
it.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>First day of the week</term>
<listitem>
<para>You can set weeks to start on Sunday or on Monday.</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Start of day</term>
<listitem>
<para>
Says what time of the day your weekday starts. This will show all times till the end of the day, regardless of there is an appointment during the time period.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>End of day</term>
<listitem>
<para>
Sets the time the day ends at.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-cal-display">
<title>Display</title>
<para>
The <interface>Display</interface> section lets you configure some visual properties of the calendar.
</para>
<para>The display properties you can set are:
<variablelist>
<varlistentry>
<term>Time divisions</term>
<listitem>
<para>
Sets the increments shown on the daily view in the calendar. You can set this to be:
<itemizedlist>
<listitem>
<para>
5 minutes
</para>
</listitem>
<listitem>
<para>
10 minutes
</para>
</listitem>
<listitem>
<para>
15 minutes
</para>
</listitem>
<listitem>
<para>
30 minutes
</para>
</listitem>
<listitem>
<para>
60 minutes
</para>
</listitem>
</itemizedlist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Show appointment end times in week and month views</term>
<listitem>
<para>
If there is space, <application>Evolution</application> will show the end times in the week and month views for each appointment.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Compress weekends in month view</term>
<listitem>
<para>
If checked, your weekends will be shown in one box, instead of one for each day in the month view.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Show week numbers in date navigator</term>
<listitem>
<para>
This will show the week numbers next to the respective weeks in the calendar.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-cal-tasklist">
<title>Task List Settings</title>
<para>
You can choose what information the To Do list displays and the
way it is displayed.
<variablelist>
<varlistentry>
<term>Tasks due today</term>
<listitem>
<para>
Configures what color to set your tasks that are due today to.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Overdue tasks</term>
<listitem>
<para>
Configures what color to set your overdue items to.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
<sect2 id="config-prefs-cal-other">
<title>Other Calendar Settings</title>
<para>
This configures miscellaneous items for the calendar and todo list's functionality.
<variablelist>
<varlistentry>
<term>Ask for confirmation when deleting items</term>
<listitem>
<para>
When you delete an item in either the Task List or the Calendar, you will be prompted to confirm that you want to delete the item.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create new appointments with a default reminder</term>
<listitem>
<para>
All your appointments will be created using a default reminder enabled. You can still change what way you are reminded though. If enabled, you can then set the time before your appointment to be reminded.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
</sect1>
<sect1 id="config-prefs-contact">
<title>Managing the Addressbook</title>
<para>
The addressbook does not have a large list of configuration
settings, but those that are there can be found in the
<guimenu>Tools</guimenu> menu.
</para>
<sect2 id="config-prefs-contact-ldap-add">
<title>Adding Directory Servers</title>
<para>
To add a new <glossterm linkend="ldap">LDAP</glossterm> server
to your available contact folders:
<orderedlist numeration="arabic">
<listitem>
<para>
Select
<menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Addressbook Sources</guimenuitem>
</menuchoice>
from the menu.
</para>
</listitem>
<listitem>
<para>
Click the <guibutton>Add</guibutton> button on the right
side.
</para>
</listitem>
<listitem>
<para>
Enter the server information:
<variablelist>
<varlistentry>
<term>Account name</term>
<listitem>
<para>
The name that you see on the screen. This could
be anything you wish.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Server name</term>
<listitem>
<para>
Address of the server where the addressbook is located.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>My server requires authentication</term>
<listitem>
<para>
Select this if the server requires
<application>Evolution</application> to provide
a server in order to access the LDAP contacts.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Port</term>
<listitem>
<para>
The internet port
<application>Evolution</application> connects to
in order to access the LDAP database. This is
normally 389.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><glossterm linkend="search-base">Search base</glossterm></term>
<listitem>
<para>
The base entry to use for all your searches.
Contact your administrator for information about
the correct settings.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><glossterm linkend="search-scope">Search scope</glossterm></term>
<listitem>
<para>
How broad the search is in the directory. The
following options are available:
<variablelist>
<varlistentry>
<term>Base</term>
<listitem>
<para>
Searches just the Search Base. Most of the time,
not very useful.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>One</term>
<listitem>
<para>
Searches the Search Base and one entry
below it.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sub</term>
<listitem>
<para>
Searches the Search Base and all entries
below it.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</listitem>
<listitem>
<para>
Click <guibutton>OK</guibutton>.
</para>
</listitem>
<listitem>
<para>
Click <guibutton>OK</guibutton> to permanenty make
changes or <guibutton>Apply</guibutton> to temporarily
set the changes.
</para>
</listitem>
</orderedlist>
<!-- I gotta finish this example -->
<example id="ldap-config-example">
<title>LDAP Configuration</title>
<para>
Rich works at a large chip manufacturer. He needs to
access the company's LDAP server. Their LDAP address is
wemakechips.com.
</para>
<para>
His Account Name would be: We Make Chips Employees
</para>
<para>
His Server Name would be: ldap.wemakechips.com
</para>
</example>
</para>
</sect2>
</sect1>
<!--
<sect1 id="config-prefs-general">
<title>General Preferences</title>
<para>
Additional configuration options will be covered here, as
they become available.
</para>
</sect1>
-->
</chapter>

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<chapter id="config-sync">
<title>Setting up your synchronization system</title>
<para>
Synchronization presents you with two issues you'll need to
address.
<simplelist>
<member>
Your computer needs to recognize and access your handheld.
At this time, <application>Ximian Evolution</application> only
supports Palm-OS devices like the PalmPilot and the
Handspring Visor.
</member>
<member>
You should decide what sort of synchronization behavior you
want.
</member>
</simplelist>
</para>
<para>
If you haven't used a handheld device with your computer
before, you'll need to run the GNOME <application>Control
Center</application> by selecting
<menuchoice><guimenu>System</guimenu><guimenuitem>Settings</guimenuitem></menuchoice>,
and make sure that <application>Pilot Link</application> is
properly configured.
</para>
<para>
Once your computer and your Palm-OS device are talking happily
to each other, select the <glossterm
linkend="conduit">conduits</glossterm> you want under the
<guilabel>Pilot Conduits</guilabel> section of the Control
Center. You may use conduits to synchronize data with several
applications; the <application>Ximian Evolution</application>
conduits are labelled <guilabel>EAddress</guilabel>, for the
contacts in your addressbook, <guilabel>ECalendar</guilabel>,
for your calendar, and <guilabel>ETodo</guilabel>, for your
task list.
</para>
<para>
To enable a conduit, click the
<guibutton>Enable</guibutton> to enable it, and click
<guibutton>Settings</guibutton> to change what it will do when
activated. Your options may vary depending on the conduit,
but typically they will be:
<variablelist>
<varlistentry>
<term>Disabled:</term>
<listitem>
<para>
Do nothing.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Synchronize:</term>
<listitem>
<para>
Copy new data from the computer to the handheld, and
from the handheld to the computer. Remove items
that were on both systems but have been deleted on
one.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Copy From Pilot:</term>
<listitem>
<para>
If there is any new data on the the handheld device,
copy it to the computer.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Copy To Pilot:</term>
<listitem>
<para>
Copy new data from the computer to the handheld.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Merge From Pilot:</term>
<listitem>
<para>
Copy new data from the handheld to the computer, and
remove any information from the computer that has
been deleted on the handheld.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Merge To Pilot:</term>
<listitem>
<para>
Copy new data from the computer to the handheld, and
remove any information from the handheld that has
been deleted on the computer.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
Select the behavior you want for each conduit you choose to use.
If you're not sure, go ahead and stick with
<guilabel>Synchronize</guilabel>. Then, put your handheld on
its cradle and press the HotSync button.
</para>
<para>
<tip>
<title>Data Loss Prevention</title>
<para>
It's always a good idea to make a backup. To do that,
make a copy of the <filename>evolution</filename>
directory inside your home directory.
</para>
</tip>
</para>
</chapter>

973
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<!--
<!DOCTYPE appendix PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
-->
<appendix id="evolution-faq">
<title>Frequently Asked Questions About Ximian Evolution</title>
<para>
Here are some frequently asked questions about the
<application>Evolution</application> groupware suite from
Ximian. If you have a question that's not listed, you can
contact us at evolve@ximian.com.
</para>
<sect1 id="faq-features">
<title>Features</title>
<qandaset>
<qandaentry>
<question>
<para>
How can I use Evolution with Microsoft Exchange or Lotus Notes?
</para>
</question>
<answer>
<para>
If your server uses standard open protocols like IMAP,
LDAP, POP, and SMTP, you can use Evolution with it. You
can share addresses with vCards and calendar items with
iCal appointments.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Can I use Evolution with KDE?
</para>
</question>
<answer>
<para>
Evolution will work fine in KDE. You will need to
install all of the GNOME libraries that it depends on.
Also, certain configuration options, such as default
fonts and the message editor keybinding behavior, must be
changed using the GNOME Control Center application (this
will also run from within KDE).
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
How can I remove or rename a folder?
</para>
</question>
<answer>
<para>
Right-click on the folder and select the
<guimenuitem>Delete</guimenuitem> or
<guimenuitem>Rename</guimenuitem> items.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Why doesn't drag and drop between folders seem to work?
</para>
</question>
<answer>
<para>
The implementation isn't finished, although it's nearly done.
</para>
<para>
In the meantime, right-click on the folders or messages
you want to move, and select the
<guimenuitem>Move</guimenuitem> or
<guimenuitem>Copy</guimenuitem> options.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Can I read mail from a mailbox file created by some other
application (e.g. Mutt) without importing mail from it?
</para>
</question>
<answer>
<para>
No, but it's a planned feature.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Can Evolution sync with my Palm OS (tm) device?
</para>
</question>
<answer>
<para>
Yes. However, it is not yet stable enough for general
release and we do not yet ship Evolution with Palm
synchronization enabled default. Until we do, you will
need to compile this in yourself. Check the
<filename>README</filename> file for additional
information on the requirements. Full compatibility and
synchronization for calendar and addressbook applications
on Palm devices will be implemented and shipped soon.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
What is the difference between a virtual folder (vfolder)
and a regular folder?
</para>
</question>
<answer>
<para>
A virtual folder is like a saved search: it is a view of
your mail. Regular folders actually contain the mail
messages. You can have one message be in multiple virtual
folders, but only in one regular folder. See the section
in the Evolution manual about virtual folders for more
information.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Can Evolution spell-check messages while I compose them?
</para>
</question>
<answer>
<para>
Yes. The Evolution composer is able to highlight
mis-spelled word on the fly as you type them, and also
give you suggestions for possible corrections. In order
for this to work you need the
<filename>gnome-spell</filename> component, which is not
shipped with Ximian GNOME yet.
</para>
<para>
If you are brave enough, you can check out module
<filename>gnome-spell</filename> from the GNOME CVS and
compile it yourself. Check out its README file for a list
of <filename>gnome-spell</filename>'s requirements for
compilation.
</para>
<para>
Note that you don't need to recompile Evolution after
installing <filename>gnome-spell</filename>; it will be
picked up automatically.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Why can't I see the images that are contained in some HTML
mail messages.
</para>
</question>
<answer>
<para>
Evolution currently doesn't support this, but it's a
planned feature. It will be an option: many people like
to turn off the images because they use up bandwidth and can
be used to spy on your email reading habits.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Can I change the font that Evolution uses to compose and
display mail messages?
</para>
</question>
<answer>
<para>
You have to change the GtkHTML settings for that: in the
GNOME Control Center, go to the "HTML Viewer"
configuration page, which is under the "Document Handlers"
category.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
How do I import my Outlook <filename>.pst</filename> files into Evolution?
</para>
</question>
<answer>
<para>
You cannot import these files directly into Evolution
because the <filename>.pst</filename> format is a
proprietary format. However, Mozilla Mail on Windows can
convert them into the <type>mbox</type> format, which can
then be imported by Evolution.
</para>
<para>
To start importing your Outlook mail to Evolution, run
Mozilla Mail on Windows and select the
<menuchoice><guimenu>File</guimenu><guimenuitem>Import...</guimenuitem></menuchoice>
to begin. Then select that you wish to import Mail from
Outlook. Once Mozilla has imported all your mail, reboot
your computer into Linux.
</para>
<para>
Mount your Windows partition in Linux and run Evolution to
begin importing your mail. Select
<menuchoice><guimenu>File</guimenu><guimenuitem>Import
File...</guimenuitem></menuchoice> to start importing. Set
the file type to MBox (mbox) and click on
<guibutton>Browse</guibutton> to select the mail you want
to import.
</para>
<para>
If you are the only user on Windows, the mail files will
be stored in <filename>/mnt/c/windows/Application
Data/Mozilla/Profiles/default/XXXX/Mail/imported.mail/</filename>
where <filename>/mnt/c/</filename> is your windows
partition mount point and XXXX is some collection of
numbers and digits ending in <filename>.slt</filename>.
</para>
<para>
If there is more than one user, the file will be in
<filename>/mnt/c/windows/Profiles/USERNAME/XXXX/Mail/imported.mail/</filename>
where USERNAME is your Windows username.
</para>
<para>
For each mail folder in Outlook, Mozilla will convert the
folder into one mbox file. To import all your mail, import
all the files without a <filename>.msf</filename>
extension.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
If Mozilla can import <filename>.pst</filename> files, why can't Evolution?
</para>
</question>
<answer>
<para>
Mozilla on Windows accesses the <filename>.pst</filename>
files through the <filename>MAPI.DLL</filename>, which is
only available on Windows. <filename>MAPI.DLL</filename>
is the only way to access <filename>.pst</filename> files
and Evolution cannot use this DLL in Linux.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Will there be an Evolution server? How about a text-based or web-based front end?
</para>
</question>
<answer>
<para>
Of course, we can't comment on unannounced future product
plans, but Evolution's architecture would permit the
existence of that kind of software. If there is enough
demand for such software we will consider moving in that
direction.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Will Evolution make a good mocha?
</para>
</question>
<answer>
<para>
Only espresso is planned, but you can easily plug in a chocolate component.
</para>
</answer>
</qandaentry>
</qandaset>
</sect1>
<!-- Section: Getting and compiling -->
<sect1 id="faq-get-and-compile">
<title>
Getting and Compiling Evolution
</title>
<qandaset>
<qandaentry>
<question>
<para>
Where can I get the latest Evolution release?
</para>
</question>
<answer>
<para>
There are two ways to install the latest Evolution
release:
<itemizedlist>
<listitem>
<para>
If you have Ximian GNOME installed, you can start
Red Carpet, Ximian's software updating system, and
subscribe to the Evolution channel. This will let
you install a binary for the latest release, and
will also warn you when a new version has been made
available.
</para>
</listitem>
<listitem>
<para>
If you want to compile from source, you can
download the latest official Evolution tarball
from:
</para>
<para>
<ulink url="ftp://ftp.gnome.org/pub/GNOME/unstable/sources/evolution">
ftp://ftp.gnome.org/pub/GNOME/unstable/sources/evolution</ulink>
</para>
</listitem>
</itemizedlist>
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Are binary snapshots available?
</para>
</question>
<answer>
<para>
Yes, if you have Ximian GNOME installed. Just run Red
Carpet and subscribe to the Evolution Snapshot channel.
</para>
<para>
You can check the status of snapshots at
<ulink url="http://primates.ximian.com/~snapshot">http://primates.ximian.com/~snapshot</ulink>.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Why isn't a new snapshot available today?
</para>
</question>
<answer>
<para>
Sometimes the build might fail because of problems with
the source on CVS. In this case, just wait for next day's
snapshot.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
How do I get Evolution from CVS?
</para>
</question>
<answer>
<para>
If you already have
<ulink url="http://cvs.gnome.org">GNOME CVS</ulink> access,
simply check out the following modules: evolution,
gtkhtml, gal.
</para>
<para>
If you don't have a CVS account, you can use anoncvs
instead. Bear in mind that anoncvs is only synchronized once
a day, and code received from anoncvs may not be latest
version available.
</para>
<para>
Before using the anoncvs server, you have to log into it.
This only needs to be done once. Use this command:
</para>
<programlisting>
cvs -z3 -d :pserver:anonymous@anoncvs.gnome.org:/cvs/gnome login
</programlisting>
<para>
Then you can retrieve the modules needed to compile Evolution
using the following command:
</para>
<programlisting>
cvs -z3 -d :pserver:anonymous@anoncvs.gnome.org:/cvs/gnome co evolution gtkhtml gal
</programlisting>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
How should I compile Evolution avoiding conflicts with my
existing GNOME installation?
</para>
</question>
<answer>
<para>
The best way is to install Evolution into a separate prefix.
In order to specify a non-default installation prefix, you
can pass the <parameter>--prefix</parameter> option to
<filename>configure</filename> or
<filename>autogen.sh</filename>. For example:
</para>
<programlisting>
cd /cvs/evolution
./autogen.sh --prefix=/opt/gnome
</programlisting>
<para>
If you install Evolution and the Evolution libraries in a
non-standard prefix, make sure you set the appropriate
environment variables in the startup script for Evolution:
</para>
<programlisting>
export PATH=/opt/gnome:$PATH
export GNOME_PATH=/opt/gnome:/usr
</programlisting>
<para>
You may also need to add <filename>$prefix/lib</filename>
(e.g. <filename>/opt/gnome/lib</filename>) to your
<filename>/etc/ld.so.conf</filename>. Of course, this will
not work for systems which do not use ld.so.conf, such as
HP-UX.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
I get the error message: <computeroutput>make: *** No rule
to make target
`all-no-@BUILD_INCLUDED_LIBINTL@'</computeroutput>
</para>
</question>
<answer>
<para>
You probably have <filename>gettext</filename> 0.10.36 or
later installed. Try downgrading to 0.10.35;
unfortunately, 0.10.36 introduced some incompatibilities
with the current <filename>xml-i18n-tools</filename>.
</para>
</answer>
</qandaentry>
</qandaset>
</sect1>
<sect1 id="faq-trouble">
<title>Troubleshooting</title>
<qandaset>
<qandaentry>
<question>
<para>
I get <computeroutput>Cannot initialize the Evolution
shell</computeroutput>.
</para>
</question>
<answer>
<para>
There are a number of things that can cause this error.
Check that:
</para>
<itemizedlist>
<listitem>
<para>
<filename>oafd</filename> is listed in your <envar>PATH</envar>
environment variable.
</para>
</listitem>
<listitem>
<para>
<filename>GNOME_Evolution_Shell.oaf</filename> and
the other <20><><EFBFBD><EFBFBD><EFBFBD>
<filename>GNOME_Evolution_*.oaf</filename> files are
readable and installed in
<filename>$prefix/share/oaf</filename>, where
<filename>$prefix</filename> is one of the prefixes
listed in <envar>GNOME_PATH</envar> or
<envar>OAF_INFO_PATH</envar>.<2E> (These variables are
supposed to contain $PATH-like colon-separated lists of
paths.<2E> If the installation prefix for Evolution is
different from that). Run `oaf-slay' once before running
`evolution' again if you change $GNOME_PATH or
$OAF_INFO_PATH.
</para>
</listitem>
<listitem>
<para>
<filename>evolution</filename>,
<filename>evolution-mail</filename> and the other
<filename>evolution-*</filename> executables are in your
$PATH.
</para>
</listitem>
</itemizedlist>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
I get <computeroutput>Cannot open composer window</computeroutput>.
</para>
</question>
<answer>
<para>
This actually means that Evolution cannot activate the HTML
editor component from GtkHTML. The comments in the previous
answer still apply; also make sure that
<command>gnome-gtkhtml-editor</command> is in your
<envar>PATH</envar>.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
The address suggestion list steals focus from the "To:"
entry box when I'm typing. How can I make it keep focus?
</para>
</question>
<answer>
<para>
This is a bug in GTK version 1.2.10. To avoid it, downgrade
to GTK version 1.2.9, or install the Ximian version of GTK
1.2.10.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
I updated Evolution and now my addressbook information is gone!
What should I do?
</para>
</question>
<answer>
<para>
Evolution uses the <filename>libdb</filename> library to
handle the addressbook database. Two versions of
<filename>libdb</filename> can be used with Evolution: version
1.88 and version 2.
</para>
<para>
Unfortunately, an Evolution executable that is linked against
a certain version of <filename>libdb</filename> will only be
able to read addressbook files written by another Evolution
executable that is linked with the same version of the
library. If your addressbook is not readable by Evolution
anymore, it probably means that you used to have Evolution
linked with a certain version of <filename>libdb</filename>,
but now it gets linked to a different version.
</para>
<para>
Because of the way <filename>libdb</filename> is designed, it
is not easy for Evolution to automatically do the conversion
between the two formats. But, if your Evolution used to be
linked against version 1.85 and now is linked to version 2,
there is a very simple way to convert the database and recover
your data.
</para>
<itemizedlist>
<listitem>
<para>
First of all, check the format of the database using the
<command>file</command> command:
</para>
<programlisting>
file ~/evolution/local/Contacts/addressbook.db
</programlisting>
<para>
You want version 1.85 there. If your version is 2, then
your current Evolution is probably linked against
version 1.85 and you cannot convert the database to the
old format. To do that, follow these instructions:
</para>
</listitem>
<listitem>
<para>
Quit Evolution.
</para>
</listitem>
<listitem>
<para>
Make a copy of the addressbook database for backup
purposes, then move the original out of the way.
</para>
<programlisting>
cd ~/evolution/local/Contacts
cp addressbook.db addressbook.db.backup
mv addressbook.db addressbook.db.tmp
</programlisting>
</listitem>
<listitem>
<para>
Convert the contacts to the new format using
<command>db_dump185</command> and
<command>db_load</command>:
</para>
<programlisting>
db_dump185 addressbook.db.tmp | db_load ~/evolution/local/Contacts/addressbook.db
</programlisting>
</listitem>
<listitem>
<para>
Restart Evolution.
</para>
</listitem>
</itemizedlist>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Evolution reported an error when trying to retrieve from my
local spool in <filename>/var/spool/mail/username</filename>. Why?
</para>
</question>
<answer>
<para>
Evolution doesn't have an external helper for moving mail,
so <filename>/var/spool/mail/</filename> must be writable
by you. Try this:
</para>
<programlisting>
chmod 1777 /var/spool/mail
</programlisting>
<para>
We're working on a solution to this problem now.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
Evolution crashes reporting that it couldn't allocate N
billion bytes; how do I fix this?
</para>
</question>
<answer>
<para>
This usually happens when a component tries talking a
certain version of a CORBA interface to another component
that supports a different version. For example, this can
happen when you recompile and install a single component
without recompiling/installing the rest of Evolution.
</para>
<para>
If you run into this problem, make sure all the components
are compiled and installed at the same time. This also
applies to GtkHTML upgrades; after upgrading and
installing a newer GtkHTML, always re-compile and
re-install Evolution against it.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
What is <command>killev</command> and why do I need to use it?
</para>
</question>
<answer>
<para>
Evolution is actually made up of several components that run
as separate processes. Evolution's shell is not very good
at cleaning up stale processes, so it is possible that
sometimes already-running components cause unexpected and/or
broken behavior.
</para>
<para>
It's always a good idea to run <command>killev</command>
after a crash in Evolution, especially if the Evolution
shell itself crashed. (If a component crashes instead, you
should try to exit the shell cleanly first, so you give a
chance to the other components to clean things up properly.)
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
What is <command>oaf-slay</command> and why do I need to use it?
</para>
</question>
<answer>
<para>
<command>oaf-slay</command> is an utility which comes with
OAF, the Object Activation Framework that is used in the
GNOME Desktop to activate components. It will kill the
object activation daemon (<command>oafd</command>) as well
as all the active components on the system.
</para>
<para>
Using <command>oaf-slay</command>
<command>oaf-slay</command> is quite drastic and can cause
problems with other programs that use oaf, especially with
<application>Nautilus</application>. To avoid problems, do
not run <command>oaf-slay</command> while you are in GNOME.
</para>
</answer>
</qandaentry>
</qandaset>
</sect1>
<sect1 id="faq-debugging">
<title>Questions about Bugs and Debugging</title>
<para>
Find a bug? Here's how to help us fix it!
</para>
<qandaset>
<qandaentry>
<question>
<para>
Where should I report bugs for Evolution?
</para>
</question>
<answer>
<para>
You can use the GNOME Bug Report Tool
(<command>bug-buddy</command>), or report bugs to the
Ximian bug reporting system (Bugzilla), located at <ulink
url="http://bugzilla.ximian.com">http://bugzilla.ximian.com</ulink>.
</para>
<para>
Please use the query function to check if a bug has been
submitted already, so that we avoid duplicate reports.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
What is a stack trace (backtrace) and how do I get one?
</para>
</question>
<answer>
<para>
A stack trace is a list of the chain of function calls
that lead to some point in the program. Typically, you
want to get a stack trace when Evolution crashes or
hangs and you want to try to figure out where in the
code that happened and why. For this reason, stack
traces are extremely useful for the Evolution
developers, so it's important that you learn how to get
them, and include them in crash reports. The
<application>bug-buddy</application> tool can get and
submit a stack trace for you. If you want to do it by
yourself, here's how:
</para>
<para>
First of all, in order to get a stack trace, your
executable (and possibly the libraries) must be compiled
with debugging symbols. Debugging symbols are created by
default if you compile from CVS, and are included in the
snapshot builds. If you decide to compile by yourself
with some custom CFLAGS value, make sure -g is included
in them.
</para>
<para>
Finally, you must put the component that crashes through
<application>gdb</application>, the GNU debugging tool.
To do so, make sure all the components are dead (exit
Evolution and run <command>killev</command>), then run the
following command:
<programlisting>
<command>gdb name-of-component</command>
</programlisting>
Where "name-of-component" is the name of the component that
crashed.
</para>
<para>
Then, at the gdb prompt, type r (for "run") and wait a
few seconds to make sure the component has registered
with the name service. Then start
<application>Evolution</application> normally from a
different terminal.
</para>
<para>
When you have started
<application>Evolution</application>, reproduce the
crash, and go back to the terminal where you ran gdb. If
the component crashed, you should have a prompt there;
otherwise, just hit Control+C. At the prompt, type
<command>info threads</command>. This will give you a
screen that looks like this:
</para>
<para>
<programlisting>
(gdb) info threads
8 Thread 6151 (LWP 14908) 0x409778fe in sigsuspend () from /lib/libc.so.6
7 Thread 5126 (LWP 14907) 0x409778fe in sigsuspend () from /lib/libc.so.6
6 Thread 4101 (LWP 1007) 0x409778fe in sigsuspend () from /lib/libc.so.6
5 Thread 3076 (LWP 1006) 0x409778fe in sigsuspend () from /lib/libc.so.6
4 Thread 2051 (LWP 1005) 0x409778fe in sigsuspend () from /lib/libc.so.6
3 Thread 1026 (LWP 1004) 0x409778fe in sigsuspend () from /lib/libc.so.6
2 Thread 2049 (LWP 1003) 0x40a10d90 in poll () from /lib/libc.so.6
1 Thread 1024 (LWP 995) 0x40a10d90 in poll () from /lib/libc.so.6
</programlisting>
For the most part, only
<application>evolution-mail</application> will have more
than one thread.
</para>
<para>
Now, for each of the threads listed, type the following commands:
<programlisting>
thread N
bt
</programlisting>
Where 'N' is the number of the thread (in this example, 1
through 8).
</para>
<para>
Cut and paste all the output gdb gives you into a text
file. You can quit gdb by typing
<userinput>quit</userinput>
</para>
<para>
If you prefer, you can start gdb while a process is
running. You'll want to do this right after a crash dialog
appears, but before hitting "OK" or "Submit bug report".
Start <application>gdb</application> as above, but instead
of using <userinput>r</userinput>, type <userinput>attach
PID</userinput> where PID is the process ID of the
component you want to debug.
</para>
<para>
If that sounds too complicated, you can always use
<command>bug-buddy</command> to get and submit the stack
trace.
</para>
</answer>
</qandaentry>
<qandaentry>
<question>
<para>
A component of evolution crashed, but since the rest of
evolution stayed up, I couldn't use bug-buddy to get a
stack trace. How can I use gdb to get a stack trace of
the component?
</para>
</question>
<answer>
<para>
To trace a failing component (in this example, evolution-mail):
<orderedlist numeration="arabic">
<listitem>
<para>
Open two terminals.
</para>
</listitem>
<listitem>
<para>
In one, type <command>gdb evolution-mail</command>
. Replace "evolution-mail" with the name of the
component that is crashing: evolution-addressbook,
evolution-calendar, etc.)
</para>
</listitem>
<listitem>
<para>
Once gdb starts, type <userinput>r</userinput> and
hit enter. Give it a few seconds, to make sure it
starts up completely.
</para>
</listitem>
<listitem>
<para>
In the second terminal, type
<command>evolution</command>. Do whatever you did
to cause the crash in the component you used in
step two.
</para>
</listitem>
<listitem>
<para>
When the crash occurs, type 'bt' in the first
terminal.
</para>
</listitem>
<listitem>
<para>
Cut and paste the output into your bug report.
</para>
</listitem>
</orderedlist>
</para>
</answer>
</qandaentry>
</qandaset>
</sect1>
</appendix>
<!-- Local Variables: --> <!-- indent-tabs-mode:nil --> <!-- End: -->

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<!DOCTYPE book PUBLIC "-//OASIS//DTD DocBook V4.1//EN"[
<!ENTITY PREFACE SYSTEM "preface.sgml">
<!ENTITY USAGE-MAINWINDOW SYSTEM "usage-mainwindow.sgml">
<!ENTITY USAGE-EXEC-SUMMARY SYSTEM "usage-exec-summary.sgml">
<!ENTITY USAGE-MAIL SYSTEM "usage-mail.sgml">
<!ENTITY USAGE-MAIL-ORG SYSTEM "usage-mail-org.sgml">
<!ENTITY USAGE-CONTACT SYSTEM "usage-contact.sgml">
<!ENTITY USAGE-CALENDAR SYSTEM "usage-calendar.sgml">
<!ENTITY USAGE-EXCHANGE SYSTEM "usage-exchange.sgml">
<!ENTITY USAGE-SYNC SYSTEM "usage-sync.sgml">
<!ENTITY USAGE-PRINT SYSTEM "usage-print.sgml">
<!ENTITY CONFIG-PREFS SYSTEM "config-prefs.sgml">
<!ENTITY CONFIG-SYNC SYSTEM "config-sync.sgml">
<!ENTITY MENUREF SYSTEM "menuref.sgml">
<!ENTITY APX-GLOSS SYSTEM "apx-gloss.sgml">
<!ENTITY APX-COMMON-TASKS SYSTEM "apx-common-tasks.sgml">
<!ENTITY APX-BUGS SYSTEM "apx-bugs.sgml">
<!ENTITY APX-AUTHORS SYSTEM "apx-authors.sgml">
]>
<!-- Almost every chapter is an entity. Files, Chapter id's, and
entity names correspond. APX is for appendix. -->
<book id="index">
<bookinfo>
<title>A User's Guide to Ximian Evolution</title>
<authorgroup>
<author><firstname>Aaron</firstname><surname>Weber</surname></author>
<author><firstname>Kevin</firstname><surname>Breit</surname></author>
<author><firstname>Ettore</firstname><surname>Perazzoli</surname></author>
<author><firstname>Duncan</firstname><surname>Mak</surname></author>
</authorgroup>
<copyright>
<year>2000-2002</year>
<holder>Ximian, Inc.</holder>
</copyright>
<legalnotice id="legalnotice">
<para>
Permission is granted to copy, distribute and/or modify this
document under the terms of the <ulink type="help"
url="gnome-help:fdl"><citetitle>GNU Free Documentation
License</citetitle></ulink>, Version 1.1 or any later version
published by the Free Software Foundation with no Invariant
Sections, no Front-Cover Texts, and no Back-Cover Texts. You
may obtain a copy of the <citetitle>GNU Free Documentation
License</citetitle> from the Free Software Foundation by
visiting <ulink type="http" url="http://www.fsf.org">their
Web site</ulink> or by writing to: Free Software Foundation,
Inc., 59 Temple Place - Suite 330, Boston, MA 02111-1307,
USA.
</para>
<para>
Many of the names used by companies to distinguish their
products and services are claimed as trademarks. Where those
names appear in any GNOME documentation, and those trademarks
are made aware to the members of the GNOME Documentation
Project, the names have been printed in caps or initial caps.
</para>
</legalnotice>
<releaseinfo>
This is version 1.0 of the Ximian Evolution manual. It describes
version 1.0 of the Ximian Evolution groupware suite.
</releaseinfo>
</bookinfo>
&PREFACE;
<part id="usage">
<title>Getting Started with Ximian Evolution</title>
<partintro>
<para>
Part one of the <application>Ximian Evolution</application> manual
describes how to use <application>Ximian Evolution</application> for
email, contact management, and appointment and task
scheduling. You'll find as you go along that there's more
than one way to do things, and you can pick whichever method
you like best.
</para>
</partintro>
&USAGE-MAINWINDOW;
&USAGE-EXEC-SUMMARY;
&USAGE-MAIL;
&USAGE-MAIL-ORG;
&USAGE-CONTACT;
&USAGE-CALENDAR;
&USAGE-EXCHANGE;
&USAGE-SYNC;
&USAGE-PRINT;
</part>
<part id="config">
<title>Configuring and Managing Ximian Evolution</title>
<partintro>
<para>
<application>Ximian Evolution</application> is highly
configurable. Usually, when developers say that, they mean
that they didn't test it out thoroughly and have left it to
other programmers to "configure" themselves a working
system. In the case of <application>Ximian
Evolution</application>, "configurable", it means that, while
you can expect the program to work perfectly well in its
default settings, it's also easy to alter its behavior in a
wide variety of ways, so that it fits your needs exactly.
This part of the book will describe that process, from the
quickest glimpse of the Setup Assistant to an in-depth tour of
the preferences dialogs.
</para>
</partintro>
&CONFIG-PREFS;
&CONFIG-SYNC;
</part>
&MENUREF;
&APX-GLOSS;
&APX-BUGS;
&APX-AUTHORS;
</book>

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<!--
<!DOCTYPE Appendix PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
-->
<appendix id="menuref">
<title>Quick Reference</title>
<para>
You might want to copy this section and tape it to the wall
next to your computer: it's a very short summary of most of
the things you'll want to do with
<application>Ximian Evolution</application>.
</para>
<note id="shortcuts">
<title>Custom Keyboard Shortcuts</title>
<para>
If you have set custom keyboard shortcuts for your desktop, (you can
do this the control center: select
<menuchoice><guimenu>System</guimenu><guimenuitem>Settings</guimenuitem></menuchoice>
from your menu panel), they may interfere with Evolution keyboard
shortcuts.
</para>
<para>
For example, if you have chosen Emacs-style key bindings for your
desktop-wide text editor, the shortcut
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>W</keycap>
</keycombo>
will act as "Cut region" rather than as "Close Window" in the
message composer.
</para>
</note>
<sect1 id="quickref-open">
<title>Opening or Creating Anything</title>
<para>
<variablelist>
<varlistentry>
<term>New Item:</term>
<listitem>
<para>
Press <keycombo action="simul"> <keycap>Ctrl</keycap>
<keycap>N</keycap> </keycombo> to open a new item
for whatever part of <application>Ximian
Evolution</application> you're working on. In mail,
that means you'll create a new message. If you're
looking at your addressbook, <keycombo
action="simul"> <keycap>Ctrl</keycap>
<keycap>N</keycap> </keycombo> creates a new contact
card, and in the calendar, a new appointment.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new folder:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu><guisubmenu>New</guisubmenu>
<guimenuitem>Folder</guimenuitem></menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift </keycap>
<keycap>E</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new Shortcut in the Evolution Bar:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Evolution Bar Shortcut</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>S</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new email message:</term>
<listitem>
<para>
Use
<menuchoice><guimenu>File</guimenu><guisubmenu>New</guisubmenu><guimenuitem>Mail
Message</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift </keycap>
<keycap>M</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new Appointment:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>A</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Enter a new Contact:</term>
<listitem>
<para>
Double-click in any blank space in the contact
manager to create a new address card. You can also
use
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Contact</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>C</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new Task:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Task</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>T</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="quickref-mail">
<title>Mail Tasks</title>
<para>
Here are the most frequent email tasks, and shortcuts for
navigating your mailbox with the keyboard instead of the
mouse:
<variablelist>
<varlistentry>
<term>Send and Receive Mail:</term>
<listitem>
<para>
Press <keycap>F9</keycap>, click the
<guibutton>Send/Receive</guibutton> button in the
toolbar, or choose
<menuchoice><guimenu>Actions</guimenu>
<guimenuitem>Send/Receive</guimenuitem></menuchoice>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Navigating the Message List with the Keyboard:</term>
<listitem>
<para>
Press <keycap>N</keycap> to jump to the next unread
message. <keycap>P</keycap> goes to the previous
unread message. Use the arrow keys to move up
and down along the list of all messages.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Move the display up and down in the preview pane:</term>
<listitem>
<para>
Press the space bar to go a page down. Press
<keycap>Backspace</keycap> to go a page up.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Reply to a Message:</term>
<listitem>
<para>
To reply to the sender of the message only:
click <guibutton>Reply</guibutton> in the
toolbar, or press
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>R</keycap>
</keycombo>
</para>
<para>
To reply to the sender and all the other visible
recipients of the message, click <guibutton>Reply to
All</guibutton> or select the message and press
<keycombo action="simul">
<keycap>Shift</keycap>
<keycap>Ctrl</keycap>
<keycap>R</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Forward a Message:</term>
<listitem>
<para>
Select the message or messages you want to forward,
and click <guibutton>Forward</guibutton> in the
toolbar, or press
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>F</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Open a Message in a New Window:</term>
<listitem>
<para>
Double-click the message you want to view, or select
it and press
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>O</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create Filters and Virtual Folders:</term>
<listitem>
<para>
Right-click on a message and select
<guimenuitem>Create Rule From
Message</guimenuitem>. You can also create filters and
virtual folders in the <guimenu>Tools</guimenu> menu.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Add Sender to Address Book:</term>
<listitem>
<para>
Right-click on a message and select <guimenuitem>Add
Sender to Address Book</guimenuitem>. You can also
right-click on any email address to add it to your
address book.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="quickref-cal">
<title>Calendar</title>
<para>
<variablelist>
<varlistentry>
<term>Create a new Appointment:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>A</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Create a new Task:</term>
<listitem>
<para>
<menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Task</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>T</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term></term>
<listitem>
<para>
<tip id="new-appt">
<title>New Appointments Fast</title>
<para>
Click on any blank spot in the calendar and start
typing to create a new appointment entry.
</para>
</tip>
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="quickref-contact">
<title>Addressbook</title>
<para>
Here are shortcuts for the most frequent addressbook actions:
<variablelist>
<varlistentry>
<term>Edit a Contact:</term>
<listitem>
<para>
You can edit a contact two ways:
<itemizedlist>
<listitem>
<para>
Click once on the person's address card and you can
edit the person's properties all in the same window.
</para>
</listitem>
<listitem>
<para>
Double-click on the contact's card and alter their details.
</para>
</listitem>
</itemizedlist>
</para>
</listitem>
</varlistentry>
</variablelist>
<variablelist>
<varlistentry>
<term>Deleting a Contact:</term>
<listitem>
<para>
Right click on a contact and click <guilabel>Delete</guilabel>
or select a contact and press the <guibutton>Delete</guibutton>
on the <guilabel>toolbar</guilabel>.
</para>
</listitem>
</varlistentry>
</variablelist>
<variablelist>
<varlistentry>
<term>Email a Contact:</term>
<listitem>
<para>
Right click on a contact and select
<guilabel>Send message to contact</guilabel>.
</para>
</listitem>
</varlistentry>
</variablelist>
<variablelist>
<varlistentry>
<term>Creating a New Contact:</term>
<listitem>
<para>
Double-click in any blank space in the contact
manager to create a new address card. You can also
use <menuchoice><guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Contact</guimenuitem> </menuchoice> or
<keycombo action="simul">
<keycap>Ctrl</keycap>
<keycap>Shift</keycap>
<keycap>C</keycap>
</keycombo>
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
</appendix>

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<preface id="introduction">
<title>About this Book</title>
<sect1 id="organization">
<title>Organization</title>
<para>
This book is divided into two parts, with several
appendices. The first part is a <link linkend="usage">guided
tour</link>, which will explain how to use
<application>Evolution</application>. If you are new to
<application>Evolution</application> or to groupware in
general, this section is for you. The second section, covering
<link linkend="config">configuration</link>, is targeted at
more advanced users, but anyone who wants to change the way
<application>Evolution</application> looks or acts can benefit
from reading it.
</para>
</sect1>
<sect1 id="typography">
<title>Typographical conventions</title>
<para>
In this book, we'll mark some words with special typography:
<simplelist>
<member><application>Applications</application></member>
<member><command>Commands</command> you type at the command line</member>
<member><guilabel>Labels</guilabel> for buttons and other portions of the graphical interface</member>
<member> Menu selections look like this:
<menuchoice>
<guimenu>Menu</guimenu>
<guisubmenu>Submenu</guisubmenu>
<guimenuitem>Menu Item</guimenuitem>
</menuchoice>
</member>
<member><guibutton>Buttons</guibutton> you can
click</member> <member><userinput>Anything you type
in</userinput></member> <member><computeroutput>Text
output from a computer</computeroutput></member>
<member><glossterm linkend="apx-gloss">Words</glossterm>
that are defined in the <xref linkend="apx-gloss">.</member>
</simplelist>
</para>
<para>
We'll provide assorted bits of additional information in tips set off from the rest of the book, as well.
<tip id="example-tip">
<title>Tip</title>
<para>
Tips and bits of extra information will look like
this.
</para>
</tip>
</para>
<para>
Examples are also set off from the rest of the text. They look like this:
<example>
<title>Example Example</title>
<para>
This is what an example looks like. We'll provide
examples for some of the more complicated tasks you
might be performing.
</para>
</example>
</para>
<para>
Lastly, we'll have warnings, in cases where you should be careful:
<warning id="example-warning">
<title>Example Warning</title>
<para>
This is what a warning looks like. If there's a chance
you'll run into trouble, we'll warn you beforehand.
</para>
</warning>
</para>
</sect1>
</preface>

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<chapter id="usage-calendar">
<title>Managing your Schedule</title>
<para>
This chapter will show you how to use the Ximian Evolution
Calendar to manage your schedule alone or in conjunction with
peers.
</para>
<sect1 id ="usage-calendar-view">
<title>Ways of Looking at your Calendar</title>
<para>
The toolbar offers you four different views of your calendar:
<itemizedlist>
<listitem>
<para>
Day
</para>
</listitem>
<listitem>
<para>
Work Week
</para>
</listitem>
<listitem>
<para>
Week
</para>
</listitem>
<listitem>
<para>
Month
</para>
</listitem>
</itemizedlist>
</para>
<para>
Press the calendar-shaped buttons on the right side of the toolbar to
switch between views.
</para>
<para>
You can also select an arbitrary range of days in the small
calendar at the upper right. To do this, click and drag on the
days that you wish to view in your calendar.
</para>
<para>
The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
buttons will move you forward and back in your calendar pages.
If you're looking at only one day, you'll see tomorrow's page,
or yesterday's. If you're looking at your calendar by week or
month, you'll move around by just that much.
To come back to today's listing, click the
<guibutton>Today</guibutton> button in the toolbar.
</para>
<para>
To visit a specific date's calendar entries, click
<guibutton>Go To</guibutton> and select the date in the dialog
box that appears.
</para>
</sect1>
<sect1 id="usage-calendar-apts">
<title>Scheduling With the Evolution Calendar</title>
<para>
Of course, you'll want to use the calendar to do more than find
out what day it is. This section will tell you how to schedule
appointments, set alarms, and determine appointment
recurrence. If you have installed the Ximian Connector for
Microsoft Exchange, you can also read <xref
linkend="full-advantage"> to learn about how to take full
advantage of the collaborative group scheduling functions
available on the Microsoft Exchange Server.
</para>
<sect2 id="usage-calendar-apts-basic">
<title>Creating appointments</title>
<para>
To create a new appointment, select
<menuchoice>
<guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem>
</menuchoice>
or click the <guibutton>New Appointment</guibutton> button on the left end
of the toolbar. The <interface>New Appointment</interface>
dialog will pop up with the menu bar, tool bar, and
window full of choices for you.
</para>
<tip id="new-appointment-shortcut">
<title>Shortcut</title>
<para>
If you don't need to enter more information than the date
and time of the appointment, you just click in any blank
space in the calendar and start typing. You can enter other
information later with the appointment editor.
</para>
</tip>
<para>
Your appointment must have a starting and ending date &mdash; by
default, today &mdash; but you can choose whether to give it
starting and ending times or to mark it as an <guilabel>All
day event</guilabel>. An <guilabel>All day event</guilabel>
appears at the top of a day's appointment list, in the grey header under the date, rather than inside
it. That makes it easy to have appointments that overlap and fit
inside each other. For example, a conference might be an all
day appointment, and the meetings at the conference would be timed
appointments. Of course, appointments with specific starting and ending
times can also overlap. When they do they're displayed as
multiple columns in the day view of the calendar.
</para>
<para>
<application>Evolution</application> supports the use of
timezones. If you share calendar files with friends or
co-workers, it is quite possible you will need to configure
your timezone. To configure your timezone:
<orderedlist numeration="arabic">
<listitem>
<para>
Click
<menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Calendar Settings</guimenuitem>
</menuchoice>
</para>
</listitem>
<listitem>
<para>
Click the <guibutton>Globe</guibutton> button in the
<guilabel>Time</guilabel> section, located in the
<guilabel>General</guilabel> tab.
</para>
</listitem>
<listitem>
<para>
Each red dot represents a major city. Click a dot and click <guibutton>OK</guibutton> to select your time zone.
</para>
</listitem>
</orderedlist>
</para>
<para>
You can also configure timezone information specific to the
Start and End time in each appointment. To do that, simply
create a new appointment and click on a globe to customize the
timezone that the time exists in. For example, if you live in
New York but have a telephone meeting set for noon with
someone in California, you need to make sure that you're not
calling each other a few hours off. Setting time-zones on a
per-appointment basis helps avoid that potential confusion.
</para>
<note>
<title>Multiple Simultanious Appointments</title>
<para>
If you create calendar appointments that overlap,
<application>Evolution</application> will display them side
by side in your calendar. However,
<application>Evolution</application> cannot help you do
multiple things at once.
</para>
</note>
<para>
You can have as many
<guilabel>Alarms</guilabel>, any time prior to the appointment
you've scheduled. You can have one alarm of each of the following types:
<variablelist>
<varlistentry>
<term><guilabel>Display:</guilabel></term>
<listitem>
<para>
A window will pop up on your screen to remind you of
your appointment.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Audio:</guilabel></term>
<listitem>
<para>
Choose this to have your computer deliver a sound
alarm.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Program:</guilabel></term>
<listitem>
<para>
Select this if you would like to run a program as a
reminder. You can enter its name in the text field,
or find it with the <guibutton>Browse</guibutton>
button.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
<guilabel>Classification</guilabel>
only applies to calendars on a
network. <guilabel>Public</guilabel> is the default category,
and a public appointment can be viewed by anyone on the calendar
sharing network. <guilabel>Private</guilabel> denotes one
level of security, and <guilabel>Confidential</guilabel> an even
higher level.
</para>
<para>
<application>Evolution</application> can handle not only time
that you're busy, but free time. This can be useful if you're
on a network sharing calendar files. You can easily compare
schedules with other people, allowing easy setup of a RSVP.
</para>
<para>
To set your appointment to be free or busy, simply click the
box in the <guilabel>Show Time As</guilabel> section in the
<guilabel>Appointment Editor</guilabel>.
</para>
<para>
<application>Evolution</application> lets you categorize your
appointments, which can help if you lead a busy life. The bottom
section of the <guilabel>Appointment</guilabel> tab is where your
categorization is done.
</para>
<tip>
<title>Adding a New Appointment Category</title>
<para>
You can add a new category to your category list by clicking on
<guibutton>Edit Master Category List</guibutton> and single-clicking
on <guilabel> Click here to add a category</guilabel>.
</para>
</tip>
<para>
The purpose of categories is to let you view all appointments which have
similar activities. To do this, change <guilabel>Any field contains</guilabel>
to <guilabel>Has category</guilabel> and enter your category at right.
</para>
<para>
Clicking on the <guibutton>Categories</guibutton> button opens up the category
list. To associate a category to an appointment, simply click the check box.
</para>
<para>
Once you've selected your categories, click <guibutton>OK</guibutton> to
assign these categories to the appointment. The categories you selected are now
listed in the text box to the right of the <guibutton>Categories...</guibutton>
button.
</para>
<para>
The <guilabel>Recurrence</guilabel> tab lets you describe
repetition in appointments ranging from once every day up to once
every 100 years. You can then choose a time and date when the
appointment will stop recurring, and, under
<guilabel>Exceptions</guilabel>, pick individual days when the
appointment will <emphasis>not</emphasis> recur. Make your
selections from left to right, and you'll form a sentence:
"Every two weeks on Monday and Friday until January 3, 2003"
or "Every month on the first Friday for 12 occurrences."
</para>
<para>
Once you're done with all those settings, click on the disk
icon in the toolbar to save and close the appointment editor window.
If you want, you can alter an appointment
summary in the calendar view by clicking on it and typing. You
can change other settings by right-clicking on the appointment then
choosing <guimenuitem>Edit this Appointment</guimenuitem>.
</para>
</sect2>
<sect2 id="usage-calendar-rsvp">
<title>Sending an RSVP with the Calendar</title>
<para>
<application>Evolution</application> can be used to schedule
group meetings and help you manage responses to meeting
requests.
</para>
<para>
When you create a meeting or group appointment, you can
specify the attendees in several categories, such as "chair"
or "required." When you save the appointment listing, each
attendee will be sent an email with the appointment
information and gives them the option to respond.
</para>
<note id="meeting-announce">
<title>Simple Announcements</title>
<para>
If you don't need to collect attendance information when
you're scheduling an event, and would rather just announce
it, select
<menuchoice><guimenu>Actions</guimenu><guimenuitem>Forward
as iCalendar</guimenuitem></menuchoice>. That will open a
new email message with the event notification attached as
an announcement. Recipients will be able to add the event
to their calendars with one click, but won't automatically
send you email about whether they'll attend.
</para>
</note>
<para>
To schedule a meeting:
<orderedlist numeration="arabic">
<listitem>
<para>
Select
<menuchoice>
<guimenu>Actions</guimenu> <guimenuitem>Schedule
Meeting</guimenuitem> </menuchoice>. The
<guilabel>Scheduling</guilabel> and
<guilabel>Meeting</guilabel> tabs open.
</para>
</listitem>
<listitem>
<para>
If you have multiple Evolution identities, choose the
one you'll use by selecting an item in the
<guilabel>Sent By</guilabel> field.
</para>
</listitem>
<listitem>
<para>
Click the space labelled <guilabel>Click here to add an
attendee</guilabel> to enter the names and email
addresses of people you will invite, or click the
<guibutton>Invite Others</guibutton> to select them from
your addressbook.
</para>
</listitem>
<listitem>
<para>
Save the Appointment.
</para>
</listitem>
</orderedlist>
An email is now sent out to all the recipients, inviting them to your event.
</para>
</sect2>
<sect2 id="replying-to-rsvp">
<title>Replying to a Meeting Request</title>
<para>
Meeting requests are sent as iCal attachments. To view or
respond to one, click on the attachment icon and view it
inline in the mail window. All the details are shown about
the event including time and dates. Then you can choose how
to reply to the RSVP. Your choices are:
<itemizedlist>
<listitem>
<para>
Accept
</para>
</listitem>
<listitem>
<para>
Tentatively Accept
</para>
</listitem>
<listitem>
<para>
Decline
</para>
</listitem>
</itemizedlist>
Click <guibutton>OK</guibutton> and an email will be sent to
the organizer with your answer. The event will also be added
to your calendar if you accept.
</para>
</sect2>
<sect2 id="recieving-rsvp-response">
<title>Getting Responses to Meeting Requests</title>
<para>
Once you get a reply to your meeting invitation, you'll need
to view it inline in the email. Click the attachment and
select <guibutton>View Inline</guibutton>. At the bottom, you
can click <guibutton>OK</guibutton> to update your attendee
list.
</para>
</sect2>
<!-- ############UNIMPLEMENTED FEATURES ###################
<sect2 id="usage-calendar-apts-group">
<title>Appointments for Groups</title>
<para>
You can use <application>Evolution</application> to mark a
meeting request on another person's calendar. To do it, click
<guibutton>New</guibutton> in the calendar toolbar, or select
<menuchoice> <guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
up the <interface>new appointment</interface> window. Then
describe the appointment as you would any other. When you are
ready to send the invitation <guibutton>OK</guibutton>
<application>Evolution</application> will automatically send
email to each person on the request list, notifying of the
time and date of the meeting you have requested with them. In
addition, it will mark the appointment on your calendar and on
theirs as tentative, rather than a confirmed, appointment.
</para>
<para>
To mark a tentative appointment as confirmed, click once on the
appointment in the <interface>calendar view</interface> to select
it, and then choose <guimenuitem>Appointment
Properties</guimenuitem> from the <guimenu>Settings</guimenu>
menu. In the <interface>Appointment Properties</interface> dialog
window, click the "tentative" button to De-select the
appointment.
</para>
<para>
When your meeting attendees get the email inviting them to the
meeting, they'll be able to enter the information into their
calendars and let you know if they'll be able to attend; if
they use <application>Ximian Evolution</application> or
another iCal compliant mail client, they can do this with just
one click. When you get a response from them, it will include
an iCal attachment. Opening and accepting this attachment will
change the meeting data in your calendar to indicate that they
have responded to your invitation, and whether they will be in
attendance.
</para>
</sect2>
<sect2 id="usage-calendar-apts-privs">
<title>Scheduling privileges</title>
<para>
There are several levels of scheduling privileges. You
can set whether people can see your calendar, whether they
can request meetings or appointments, and whether they can
create appointments. This section may have to be deleted,
because I don't know if we are going to support privileges
at all.
</para>
</sect2>
########## END UNIMPLEMENTED FEATURESET ############ -->
<sect2 id="usage-calendar-freebusy">
<title>The Free/Busy View</title>
<para>
<application>Evolution</application> has a Free/Busy window so
that you can view people's schedules together to help you
schedule appointments. Read <xref linkend="full-advantage"> to
learn about how to use this feature with the Ximian Connector
for Microsoft Exchange.
</para>
<para>
To access the free/busy view:
<orderedlist numeration="arabic">
<listitem>
<para>
Open or create an appointment in the
<guilabel>Calendar</guilabel> window.
</para>
</listitem>
<listitem>
<para>
Click
<menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Schedule Meeting</guimenuitem>
</menuchoice>
</para>
</listitem>
<listitem>
<para>
Open the <guilabel>Scheduling</guilabel> tab.
</para>
</listitem>
</orderedlist>
</para>
<figure>
<title>Appointment Scheduing Window</title>
<screenshot>
<screeninfo>Appointment Scheduling Window</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/freebusy"
srccredit="Kevin Breit">
</imageobject></mediaobject>
</screenshot>
</figure>
<para>
<inlinemediaobject>
<imageobject>
<imagedata fileref="figures/full-1" format="png">
</imageobject>
</inlinemediaobject>
<guilabel>Invitee List</guilabel>
</para>
<para>
The <guilabel>Invitee List</guilabel> lists off the people who
have been invited to the respective appointment. It also
shows their RSVP status.
</para>
<para>
<inlinemediaobject>
<imageobject>
<imagedata fileref="figures/full-2" format="png">
</imageobject>
</inlinemediaobject>
<guilabel>Schedule Grid</guilabel>
</para>
<para>
The <guilabel>Schedule Grid</guilabel> shows the invitee's
published Free/Busy information. This is where you compare
people's schedules to find free time to schedule the
appointment.
</para>
<para>
<inlinemediaobject>
<imageobject>
<imagedata fileref="figures/full-3" format="png">
</imageobject>
</inlinemediaobject>
<guilabel>Meeting Scheduler</guilabel>
</para>
<para>
The <guilabel>Meeting Scheduler</guilabel> allows you to
schedule the meeting in the <guilabel>Free/Busy</guilabel> window.
</para>
<sect3 id="usage-calendar-freebusy-scheduling">
<title>Scheduling an Appointment</title>
<para>
To schedule an appointment, you'll first need people's
free/busy information. If you're using the Ximian Connector
for Microsoft Exchange, all of the information is already
available to you in the Global Address List. Otherwise, each
person will have to email you their schedule files and you
will have to incorporate them into your calendar.
</para>
<para>
Regardless of how you get the information, Ximian Evolution
will display it in the <guilabel>Scheduling</guilabel> tab.
The pending appointment time will appear in white with bold
black borders. Each attendee's free and busy times appear
color-coded next to their names in the attendee list.
</para>
<para>
Adjust the meeting time, either by dragging the meeting
borders or by using the <guilabel>Autopick</guilabel>
buttons to choose a time automatically, then click
<guibutton>Save and Close</guibutton>. Attendees on an
Exchange server will have the appointment updated
automatically; others will receive email notification of any
change in plans.
</para>
</sect3>
</sect2>
</sect1>
<sect1 id="usage-calendar-todo">
<title>The Task Pad</title>
<para>
The Task Pad, located in the lower right corner of the
calendar, lets you keep a list of tasks separate from your
calendar appointments. You can use the list
in a larger window by choosing the <guibutton>Tasks</guibutton>
button in the shortcut bar or in the folder tree.
</para>
<para>
To record a new task, click the <guibutton>Add</guibutton>
button in the toolbar. <application>Evolution</application>
will pop up a small window with five items in it:
<variablelist>
<varlistentry>
<term> <guilabel>Summary:</guilabel></term>
<listitem>
<para>
The description you enter here will appear in the To Do
list itself.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term> <guilabel>Due Date:</guilabel></term>
<listitem>
<para>
Decide when this item is
due. You can either type in a date and time, or select one from
the <guibutton>Calendar</guibutton> and time drop-down menus.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Start Date:</guilabel></term>
<listitem>
<para>
The date you intend to start working.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term> <guilabel>Description:</guilabel></term>
<listitem>
<para>
If you wish, you can keep a more detailed description of
the item here. For example, you can note that a task is
in progress, and display how close it is to completion.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Classification:</guilabel></term>
<listitem>
<para>
Sets who will see it if your calendar is shared.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
There are more options in the <guilabel>Details</guilabel> tab such as priority and progress settings.
</para>
<para>
Once you've added a task to your to-do list, its summary
appears in the <guilabel>Summary</guilabel> section of task
list. To view or edit a detailed description of an item,
double-click on it, or right click on it and select <guibutton>Open</guibutton>. You can delete items by selecting
them and clicking on the <guibutton>Delete</guibutton> button.
</para>
<para>
The list of tasks is sorted in a similar way to the list of
email messages in <application>Ximian Evolution
Mail</application>. Click once on the message headers to change
the direction and type of sorting, or right-click to add or
remove columns from the display.
</para>
<sect2 id="task-folders">
<title>Folders for Your Tasks</title>
<para>
Like any other component in
<application>Evolution</application>, you can create a folder
to help organize your tasks. To do this:
<orderedlist numeration="arabic">
<listitem>
<para>
Open the <guilabel>Folders Bar</guilabel>.
</para>
</listitem>
<listitem>
<para>
Click <guibutton>Tasks</guibutton>.
</para>
</listitem>
<listitem>
<para>
Right click on <guibutton>Tasks</guibutton>.
</para>
</listitem>
<listitem>
<para>
Click <menuchoice><guimenuitem>Create New Folder</guimenuitem></menuchoice>.
</para>
</listitem>
<listitem>
<para>
Enter the folder name.
</para>
</listitem>
<listitem>
<para>
Click <guibutton>OK</guibutton>
</para>
</listitem>
</orderedlist>
</para>
</sect2>
</sect1>
<sect1 id="usage-calendar-multiple">
<title>Multiple Calendars</title>
<para>
<application>Evolution</application> permits you to have and
maintain multiple calendars. This is useful if you maintain
schedules for other people, if you are responsible for resource
or room allocation, or if you have multiple personalities.
</para>
<example>
<title>Keeping Multiple Calendars</title>
<para>
Lucy, the office manager for a small company, has one calendar
for her own schedule. She maintains one for the conference
room, to schedule meetings. Next to that, she maintains a
calendar that reflects when consultants are going to be on
site, and another that keeps track of when the Cubs are
playing.
</para>
</example>
<para>
To create a new calendar, select
<menuchoice>
<guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
<guimenuitem>Folder</guimenuitem>
</menuchoice>.
You'll need to tell the <guilabel>New Folder</guilabel> dialog that the new folder should be of the calendar type. You can place the calendar in any calendar folder and access it
from the folder view.
</para>
<para>
Each calendar folder can hold only one calendar.
</para>
</sect1>
</chapter>

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<!--
<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
-->
<chapter id="usage-contact">
<title>Working with Your Contacts</title>
<para>
This chapter will show you how to use the
<application>Evolution</application> addressbook to organize
any amount of contact information, share addresses over a
network, and several ways to save time with everyday tasks. To
learn about configuring the addressbook, see <xref
linkend="config-prefs-contact">. You can import contacts from
other contact management tools with the Import tool by
selecting
<menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>,
or by mailing them to yourself as vCard attachments.
</para>
<para>
The toolbar for the addressbook is quite simple.
<itemizedlist>
<listitem><para>
Click <guibutton>New Contact</guibutton> to create a new card, or double-click
in a blank space in the contact list.
</para></listitem>
<listitem><para>
Click <guibutton>New List</guibutton> to create a new card, or double-click
in a blank space in the contact list.
</para></listitem>
<listitem><para> The <guiicon>printer</guiicon> icon sends one
or more of your cards to the printer. </para></listitem>
<listitem><para> The <guiicon>stop sign</guiicon> icon stops loading
contact data from the network. This button is only
relevant if you are looking at contact information on a
network. </para></listitem>
</itemizedlist>
</para>
<para>
Your contact information fills the rest of the display. Move
through the cards alphabetically with the buttons and the
scrollbar to the right of the window. Of course, if you have
more than a few people listed, you'll want some way of finding
them more quickly, which is why there's a search feature.
</para>
<sect1 id="usage-contact-cards">
<title>The Contact Editor</title>
<para>
To delete a contact:
<orderedlist numeration="arabic">
<listitem>
<para>
Click once on the contact.
</para>
</listitem>
<listitem>
<para>
Press the <guibutton>Delete</guibutton> button.
</para>
</listitem>
</orderedlist>
</para>
<para>
If you want to add or change cards, you'll use the contact
editor. To change a card that already exists, double click on
it to open the contact editor window. If you want to create a new
card, clicking the <guibutton>New</guibutton> button in the
toolbar will open the same window, with blank entry boxes for
you to fill in.
</para>
<para>
The contact editor window has two tabs,
<guilabel>General</guilabel>, for basic contact information, and
<guilabel>Details</guilabel>, for a more specific description of
the person. In addition, it contains a <guimenu>File</guimenu>
menu and a toolbar with three items: <guilabel>Save and
Close</guilabel>, <guilabel>Print</guilabel>, and
<guilabel>Delete</guilabel>.
</para>
<figure id="usage-contact-editor-fig">
<title>Evolution Contact Editor</title>
<screenshot>
<screeninfo>Evolution Contact Editor</screeninfo>
<mediaobject><imageobject><imagedata
fileref="figures/contact-editor" format="png" srccredit="Aaron
Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<para> The <guilabel>General</guilabel> tab has seven sections,
each with an icon: a face, for name and company; a telephone
for phone numbers; an envelope for email address; a globe for
web page address; a house for postal address; a file folder
for contacts, and a briefcase for categories.
</para>
<para>
<variablelist>
<varlistentry>
<term>Full Name</term>
<listitem>
<para>
The <guilabel>Full Name</guilabel> field has two
major features:
<itemizedlist>
<listitem>
<para>
You can enter a name into the <guibutton>Full
Name</guibutton> field, but you can also click the
<guibutton>Full Name</guibutton> button to bring
up a small dialog box with a few text boxes
<variablelist>
<varlistentry>
<term><guilabel>Title: </guilabel></term>
<listitem> <para>
Enter an honorific or select one from the menu.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>First: </guilabel></term>
<listitem> <para>
Enter the first, or given, name.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Middle: </guilabel></term>
<listitem> <para>
Enter the middle name or initial, if any.
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Last: </guilabel></term>
<listitem> <para>
Enter the last name (surname).
</para></listitem>
</varlistentry>
<varlistentry>
<term><guilabel>Suffix: </guilabel></term>
<listitem> <para>
Enter suffixes such as "Jr." or "III."
</para></listitem>
</varlistentry>
</variablelist>
</para>
</listitem>
</itemizedlist>
</para>
<para>
The <guilabel>Full Name</guilabel> field also
interacts with the <guilabel>File As</guilabel>
box to help you organize your contacts.
</para>
<para>
To see how it works, type a name in the
<guilabel>Full Name</guilabel> field. As an example,
we'll use the Ximian mascot, <userinput>Rupert
T. Monkey</userinput>. You'll notice that the
<guilabel>File As</guilabel> field also fills in,
but in reverse: <computeroutput>Monkey,
Rupert</computeroutput>. You can pick
<computeroutput>Rupert Monkey </computeroutput> from
the drop-down, or type in your own, such as
<userinput> T. Rupert Monkey </userinput>.
</para>
<tip>
<title>Filing Suggestion</title>
<para>
Don't enter something entirely different from the
actual name, since you might forget that you've filed
Rupert's information under "F" for "Fictitious Ximian
Employee."
</para>
</tip>
</listitem>
</varlistentry>
<varlistentry>
<term>Multiple Values for Fields:</term>
<listitem>
<para>
If you click on the downward pointing triangle buttons
next to the <guilabel>Primary Email</guilabel> field,
you can also choose <guilabel>Email 2</guilabel> and
<guilabel>Email 3</guilabel>. Although the contact
editor will only display one of those at any given
time, <application>Evolution</application> will store
them all. Entries that have information in them have
a check mark next to them. The buttons next to the
telephone and postal address fields work in the same
way.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
The last item in the <guilabel>General</guilabel> tab is the
<guilabel>Categories</guilabel> organization tool; for
information on that, read <xref
linkend="usage-contact-organize">.
</para>
<para>
The <guilabel>Details</guilabel> tab is much simpler:
<itemizedlist>
<listitem>
<para>
The briefcase - Describes the person's professional life
</para>
</listitem>
<listitem>
<para>
The face - Describes the person's personal life
</para>
</listitem>
<listitem>
<para>
The globe - Miscellanious notes
</para>
</listitem>
</itemizedlist>
<tip>
<title>Contact Shortcuts</title>
<para>
You can add cards from within an email message or calendar
appointment. While looking at an email, right-click on
any email address or message, and choose
<guimenuitem>Create Card for this Address</guimenuitem> or
<guimenuitem>Create Card for this Sender</guimenuitem>
from the menu.
</para>
</tip>
</para>
</sect1>
<sect1 id="contact-search">
<title>Searching for Contacts</title>
<para>
<application>Evolution</application> allows searching through contacts
quickly and easily.
</para>
<para>
To search through contacts:
<orderedlist numeration="arabic">
<listitem>
<para>
Select your search focus in the search bar.
</para>
</listitem>
<listitem>
<para>
Enter your query.
</para>
</listitem>
<listitem>
<para>
Press return to search.
</para>
</listitem>
</orderedlist>
</para>
<para>
You can refine searches by doing several in
succession, or start over by pressing the <guibutton>Show
All</guibutton> button.
</para>
<para>
If there are no matches, the card display will be
blank. When you'd like to see all the cards again, press
<guilabel>Show All</guilabel>.
</para>
<example id="contact-quicksearch-ex">
<title>Refining a Quick Search</title>
<para>
Tom comes back from lunch and finds a note on his
keyboard: "Curtis in sales called for you, but he didn't
leave a number, and I forgot to write down the name of the
company he works for. He said it was important, though."
Tom is not at all annoyed.
</para>
<para>
He opens his contacts folder, and runs a quick search for
"Curtis." There are eighteen different people with that name
in the file. He then enters "Sales," and
<application>Evolution</application> narrows it down to the
right Curtis. He only becomes annoyed when he discovers that
the call was not actually important.
</para>
</example>
<para>
To perform a complex search through your contacts:
<orderedlist numeration="arabic">
<listitem>
<para>
Open
<menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Search for contacts</guimenuitem>
</menuchoice>
</para>
</listitem>
<listitem>
<para>
Name the rule in the <guilabel>Rule Name</guilabel> field.
</para>
</listitem>
<listitem>
<para>
Setup your criteria information in the <guilabel>If</guilabel> section.
</para>
</listitem>
<listitem>
<para>
If you want to add more critera, click the <guibutton>Add
Criterion</guibutton> button.
</para>
</listitem>
<listitem>
<para>
Click <guibutton>Search</guibutton>.
</para>
</listitem>
</orderedlist>
</para>
<para>
To show all your contacts, select <guibutton>Show All</guibutton> in the
<guilabel>Search Bar</guilabel> or search with an empty query.
</para>
</sect1>
<sect1 id="usage-contact-organize">
<title>Organizing your Addressbook</title>
<para>
Organizing your addressbook is a lot like organizing your
mail. You can have folders and searches the same way you can
with mail, but the addressbook does not allow Virtual Folders. It
does, however, allow each card to fall under several
categories, and allow you to create your own categories. To
learn about categories, read <xref
linkend="usage-contact-organize-group-category">.
</para>
<!-- UNIMPLEMENTED FEATURE
<para>
Another useful <application>Evolution</application> feature is
its ability to recognize when people live or work together. If
several people in your addressbook share an address, and you
change the address for one of them,
<application>Evolution</application> will ask you if you wish to
change the address for all of them, or just for one.
</para>
-->
<sect2 id="usage-contact-organize-group">
<title>Groups of contacts</title>
<para>
<application>Evolution</application> offers two ways for you
to organize your cards. The first way is to use folders;
this works the same way mail folders do. For more
flexibility, you can also mark contacts as elements of
different categories. To better integrate with email tools,
you can also create lists of contacts that you can send mail
to as a single person.
</para>
<sect3 id="usage-contact-organize-group-folder">
<title>Grouping with Folders</title>
<para>
The simplest way to group address cards is to use folders.
By default, cards start in the
<guilabel>Contacts</guilabel> folder. If you've read <xref
linkend="usage-mainwindow"> then you already know that you
can create a new folder by selecting
<menuchoice>
<guimenu>File</guimenu>
<guisubmenu>New</guisubmenu>
<guimenuitem>Folder</guimenuitem>
</menuchoice>
and that you can put new folders anywhere you like. Just
like with mail, cards must be in a card folder, and no card
can be in two places at once. If you want more
flexibility, try <xref
linkend="usage-contact-organize-group-category">.
</para>
<para>
To put a card into a folder, just drag it there from the
folder view. Remember that contact cards can only go in
contact folders, just like mail can only go in mail folders,
and calendars in calendar folders.
</para>
</sect3>
<sect3 id="usage-contact-organize-group-category">
<title>Grouping with Categories</title>
<para>
The other way to group cards is to mark them as belonging
to different categories.
That means that you
can mark a card as being in several categories or no
category at all. For example, I put my friend Matthew's
card in the "Business" category, because he works with me,
the "Friends" category, because he's also my friend, and
the "Frequent" category, because I call him all the time
and can never remember his phone number.
</para>
<para>
To mark a card as belonging to a category, click the
<guibutton>Categories</guibutton> button at the lower
right. From the dialog box that appears, you can check as
many or as few categories as you like.
</para>
<!-- Feature Not Implemented
<para>
If the master list of categories doesn't suit you, you can
add your own. Just enter the new category's name in the
text box, then click <guibutton>Categories</guibutton> and
choose <guilabel>Add to Master List</guilabel> in the
window that appears.
</para>
-->
</sect3>
<sect3 id="usage-contact-organize-group-list">
<title>Creating a List of Contacts</title>
<para>
To create a list of contacts:
<orderedlist numeration="arabic">
<listitem>
<para>
Open the list creation dialog box by clicking the
<guibutton>New List</guibutton> button or selecting
<menuchoice>
<guimenu>
File
</guimenu>
<guisubmenu>
New
</guisubmenu>
<guimenuitem>
Contact List
</guimenuitem>
</menuchoice>.
</para>
</listitem>
<listitem>
<para>
Enter a name for the list.
</para>
</listitem>
<listitem>
<para>
Enter names or email addresses of contacts, or just
drag contacts from the main window into the list.
</para>
</listitem>
<listitem>
<para>
Choose whether you would like to hide the email
addresses when you send a message to the list.
Unless it is a very small list, it is recommended
that you leave the addresses hidden. This is the
same thing as using the "Bcc:" feature discussed in
<xref linkend="usage-mail-getnsend-send-to-types">.
</para>
</listitem>
</orderedlist>
</para>
<para>
When you are done, click <guibutton>OK</guibutton>. The
list will appear as a contact card, which you can use as
you would any other. That includes emailing the list to
another person, and, of course, sending email to the list.
</para>
<para>
To mail the list, open a new email and type the name you
chose for the list. Ximian Evolution will address the
message to the entire list when you send it. You can also
right-click on the list's address card in the Addressbook
and select <guimenuitem>Send Message to List</guimenuitem>.
</para>
</sect3>
</sect2>
</sect1>
<!-- we need a LDAP server up for me to test this -->
<sect1 id="usage-contact-sharing">
<title>Sharing your Cards</title>
<para>
The <glossterm linkend="ldap">LDAP</glossterm> protocol was
created to let users share contact information over a network.
LDAP allows for users to browse other people's addressbooks, or
maintain a shared set of contact information for a company or
department. This feature comes in handy if you are in a group
where there are lots of people using the same contacts. Such an
example would be the sales department of a company with their
client list.
</para>
<example id="usage-contact-sharing-ex">
<title>Sharing Address Cards and Calendar Data</title>
<para>
Rich wants to schedule a meeting with Company X, so he
checks the network for the Company X address card so he
knows whom to call there. Since his company also shares
calendars, he then learns that his co-worker Deanna has
already scheduled a meeting with Company X next Thursday.
He can either go to the meeting himself or ask Deanna to
discuss his concerns for him. Either way, he avoids
scheduling an extra meeting with Company X.
</para>
</example>
<para>
Of course, you don't want to share all of your cards&mdash; why
overload the network with a list of babysitters or tell
everyone in the office you're talking to new job prospects? If
you keep cards on your own computer, you can decide which items
you want to make accessible to others.
</para>
<para>
To learn how to add a remote directory to your available
contact folders, see <xref linkend="config-prefs-contact">.
Once you have a LDAP connection, the network contacts folder or
folders will appear inside the <guilabel>External
Directories</guilabel> folder in the folder bar. It will work
exactly like a local folder of cards, with the following
exceptions:
<itemizedlist>
<listitem>
<para>
Network folders are only available when you are
connected to the network. If you use a laptop or have a
modem connection, you may wish to copy or cache the
network directory. You do this by dragging and dropping
your desired contacts into the local contacts list.
</para>
</listitem>
<listitem>
<para>
To prevent excess network traffic,
<application>Evolution</application> will not normally
load the contents of LDAP folders immediately upon
opening. You must click <guilabel>Display
All</guilabel> before LDAP folder cards will be loaded
from the network. You can change this behavior in the
<interface>Contact Preferences</interface> window.
</para>
</listitem>
<listitem>
<para>
Your ability to view, change, add, and delete contacts
depends on the settings of the LDAP server.
</para>
</listitem>
</itemizedlist>
</para>
<sect2 id="usage-contact-sharing-setup">
<title>Configuring Evolution to use LDAP</title>
<para>
For information about setting up
<application>Evolution</application> to use LDAP, please refer
to <xref linkend="config-prefs-contact-ldap-add" />
</para>
</sect2>
</sect1>
<sect1 id="contact-automation-basic">
<title>Send me a Card: Adding New Cards Quickly</title>
<para>
As noted before, when you get information about a person in
the mail or in a calendar entry, you can add it to an address
card. To do so, right click on any email address or email
message, and select <guimenuitem>Add Address
Card</guimenuitem> from the menu that appears.
<application> Evolution</application> can also add cards from a
hand-held device during HotSync operation. For more
information about that, see <xref linkend="usage-sync">.
</para>
</sect1>
<!-- Unimplemented features:
<para>
You can also use the addressbook to print postal addresses
on mailing labels. Future versions of
<application>Evolution</application> will allow you to you
export a group of cards to a spreadsheet, database, or word
processor so you can print address labels or prepare large
mailings.
</para>
<para>
Need a map or directions? Click <guibutton>MapIt</guibutton> from
within the addressbook, and <application>Evolution</application>
will map the address for you online.
</para>
-->
</chapter>

710
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<chapter id="usage-exchange">
<title>The Ximian Connector for Microsoft Exchange</title>
<para>
The Ximian Connector for Microsoft Exchange allows Ximian
Evolution clients to access accounts on Microsoft Exchange 2000
servers. It is available through Ximian Red Carpet in its own
channel, but cannot be used without a license file. The license
file may be purchased from the Ximian online store at <ulink
url="http://store.ximian.com">store.ximian.com</ulink>. Unlike the
regular Ximian Evolution client, the Ximian Connector for
Microsoft Exchange is proprietary software and source code is not
available.
</para>
<para>
The Ximian Connector offers a significant price advantage over
other Exchange access methods for Linux and UNIX systems:
<variablelist>
<varlistentry>
<term>Dual Computer Installation:</term>
<listitem>
<para>
The purchase of a second computer for each client imposes
a very heavy expense burden and is exceptionally
inconvenient.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Dual Boot or Virtual Machine:</term>
<listitem>
<para>
Installation of multiple operating systems in a dual boot
or virtual machine configuration (such as VMWare) also
increases licensing and administration costs. Users
often complain that such a system is inconvenient, slow,
and not integrated with the rest of their operating
system.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Outlook Web Access:</term>
<listitem>
<para>
Outlook Web Access is a web interface for Exchange
servers, but works best in Microsoft Internet Explorer.
Outlook Web Access also is
not integrated with the rest of the host operating system
and offers only limited groupware functionality.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
<para>
The Ximian Connector offers a low cost, fully integrated, option
for Exchange 2000 server access in heterogeneous client
networks. This chapter will explain how to install, configure, and
use it.
</para>
<warning id="licensing">
<title>Exchange Client Licenses</title>
<para>
Each user will need a valid Microsoft <application>Exchange</application>2000 server
account and license.
</para>
</warning>
<sect1 id="features">
<title>Connector Features</title>
<para>
<application>Ximian Connector</application> supports the most
often used features of <application>Microsoft
Exchange</application>:
<itemizedlist>
<listitem>
<para>
General
</para>
<variablelist>
<varlistentry>
<term>Remote <application>Exchange</application> Information Store</term>
<listitem>
<para>
Allows you to access mail, address book (including
Global Address List folder), and calendars, and task
folders on an <application>Exchange
2000</application> server from
<application>Evolution</application>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Palm synchronization</term>
<listitem>
<para>
Supported for Contacts and Calendars on Exchange.
</para>
</listitem>
</varlistentry>
</variablelist>
</listitem>
<listitem>
<para>
Mail
</para>
<variablelist>
<varlistentry>
<term>Viewing Mail in <application>Exchange</application>Folder</term>
<listitem>
<para></para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sending Email via Exchange Protocols</term>
<listitem>
<para>
You may use the Microsoft Exchange mail transport
protocol to send email. Make sure that the address
you have entered as your email address is exactly
the one that the Exchange server has on file. This
may be "yourname@exchange-server.ximian.com" rather
than "yourname@ximian.com.a"
</para>
</listitem>
</varlistentry>
</variablelist>
</listitem>
<listitem>
<para>
Calendar
</para>
<variablelist>
<varlistentry>
<term>Meeting Request/Proposal</term>
<listitem>
<para>
Allows <application>Evolution</application> users to
schedule meetings and view attendee availability for
other users (<application>Evolution</application> or
<application>Outlook</application> users) on
<application>Exchange</application>.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Adding iCalendar Meeting Requests to Calendar</term>
<listitem>
<para>
If you receive an iCalendar meeting request and add it
to your calendar, it will be saved to your
<application>Exchange</application> calendar.
</para>
</listitem>
</varlistentry>
</variablelist>
</listitem>
<listitem>
<para>
Contacts
</para>
<variablelist>
<varlistentry>
<term>Address Completion</term>
<listitem>
<para>
Supported for your <application>Exchange</application>
Contacts folder. Not yet supported for the Global
Address List.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Adding vCards to Address Book</term>
<listitem>
<para>
If you receive a vCard attachment and click
<guibutton>Save in Address Book</guibutton>, it will
be saved to your <application>Exchange</application>address book.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>New Address Book entries can be created on
<application>Exchange</application> from received email
messages with a single click</term>
<listitem>
<para>
</para>
</listitem>
</varlistentry>
</variablelist>
</listitem>
</itemizedlist>
</para>
<para>
There are, however, some features which are not available:
<itemizedlist>
<listitem>
<para>
Access to shared and public folders is not
available, although the Global Address List is
available.
</para>
</listitem>
<listitem>
<para>
Journal and Notes components are not available.
</para>
</listitem>
<listitem>
<para>
Work Offline (disconnected mode) support is not functional.
</para>
</listitem>
<listitem>
<para>
"Recall Message" function does not work yet.
</para>
</listitem>
<listitem>
<para>
Creation of an automatic "out-of-office" reply messages
is not available.
</para>
</listitem>
</itemizedlist>
</para>
</sect1>
<sect1 id="install">
<title>Installing the Connector</title>
<para>
To install the Ximian Connector, run Ximian Red Carpet by
selecting <menuchoice><guimenu>System</guimenu><guimenuitem>Get
Software</guimenuitem></menuchoice>. Subscribe to the Ximian
Connector for Microsoft Exchange channel, select the Ximian
Connector for Microsoft
<application>Exchange</application>2000, and click the
<guibutton>Install</guibutton> button. You can also install
the Connector by downloading the individual packages from
ftp.ximian.com if you wish.
</para>
<para>
Once you have installed the software, you will also need to
install a license file. The license file is the verification
that you have paid for a license to use the Ximian
Connector. You can get the license file from the the Ximian
online store at <ulink
url="http://store.ximian.com">store.ximian.com</ulink>. You
will need a browser with strong (128-bit or greater) encryption
to access the store. When you purchase a Ximian Connector
license, the store will mail you the license file with
instructions for installation. Once installed, the license file
unlocks the Ximian Connector functionality and you may connect
to an <application>Exchange</application>server.
</para>
</sect1>
<sect1 id="configure">
<title>Configuration</title>
<para>
Once you have installed the Connector, you need to set up access
for your <application>Exchange</application>account on both the
<application>Exchange</application>server and within Evolution.
</para>
<sect2 id="config-server">
<title>Exchange Server Configuration</title>
<para>
Check with your system administrator to ensure that:
<itemizedlist>
<listitem>
<para>
You have a valid account on the <application>Exchange</application>server.
</para>
</listitem>
<listitem>
<para> You are permitted to access the account with
WebDAV. This is the default setting for the
<application>Exchange</application>server, so unless
your system administrator has specifically turned it
off, no changes should be necessary.
</para>
</listitem>
</itemizedlist>
</para>
<para>
The Ximian website knowledge base, at <ulink type="http"
url="http://support.ximian.com">support.ximian.com</ulink>,
has additional information about checking to make sure that
your <application>Exchange</application>server will accept
connections from Ximian Evolution.
</para>
</sect2>
<sect2 id="config-client">
<title>Evolution Settings for Connecting to an <application>Exchange</application>Server</title>
<para>
Once you know that your server is ready for you to connect, start
Ximian Evolution and select
<menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Mail Settings</guimenuitem>
</menuchoice>
from any mail view.
</para>
<sect3 id="config-exchange-new-account">
<title>Creating a New Exchange Account</title>
<para>
If you would like to create a new account for your Exchange
server, click the <guibutton>Add</guibutton> button in the
accounts list. The account creation assistant will guide you
through the process, which is also described in <xref
linkend="usage-mainwindow-starting">. If you're not sure
about any of the information you need, just ask your system
administrator.
</para>
<variablelist>
<varlistentry>
<term>Identity</term>
<listitem>
<para>Enter your name and email address. If you wish,
you may add your organization and the location of your
signature file. Only your name and email address are
required.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Mail</term>
<listitem>
<para>
In this step, you'll enter information about the way
you check mail:
<orderedlist>
<listitem>
<para>
First, select <guilabel>Microsoft
Exchange</guilabel> as your server type.
</para>
</listitem>
<listitem>
<para>
Enter the name of your Exchange email server, and
the user name you would use to log in to a
Windows workstation in your organization.
</para>
</listitem>
<listitem>
<para>
If you wish, select the box labelled
<guilabel>Use secure connection
(SSL)</guilabel>, to take advantage of a more
secure connection method. This may allow you to
connect to the server from outside your
firewall.
</para>
</listitem>
<listitem>
<para>
If you would like
<application>Evolution</application> to
remember your password, check the box labelled
<guilabel>Remember this password</guilabel>.
</para>
</listitem>
</orderedlist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Mail, Step Two</term>
<listitem>
<para>There are a few additional options in this step:
<orderedlist>
<listitem>
<para>
Checking for New Mail: If you would like to
check for new mail automatically, click the
checkbox and enter an interval in minutes.
</para>
</listitem>
<listitem>
<para>
Exchange Server: If your Exchange mailbox name
is different from your Windows name, enter your
mailbox name here.
</para>
</listitem>
<listitem>
<para>
Active Directory: If you would like to use the
Global Address List (GAL), check the box
labelled <guilabel>Create a Global Address
List folder</guilabel> and enter the name
of the directory server. To avoid strain
on the server, the maximum number of
responses to any Active Directory query has
been set to 500. If you would like to
change that, you may do so here as well.
</para>
</listitem>
</orderedlist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sending Mail</term>
<listitem>
<para>Select <guilabel>Microsoft Exchange</guilabel> as
your email sending method. There is nothing else to do
in this step.</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Account Management</term>
<listitem>
<para>Enter a name that you will use to remember this
account. "Exchange Account" is a good suggestion. Note
that you cannot have two accounts with the same name.
If you'd like to make this your default account for
sending email, check the <guilabel>Make this my default
account</guilabel> box.</para>
</listitem>
</varlistentry>
</variablelist>
<para>
You're done. Click <guibutton>Finish</guibutton> and
<guibutton>OK</guibutton>, then quit
<application>Evolution</application> and start it again. Now
you're ready to get to work on the Exchange server.
</para>
<figure>
<title>Creating an Exchange Account, Step One: Identity</title>
<screenshot>
<screeninfo>Creating an Exchange Account, Step One: Identity</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/exchange-identity" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<figure>
<title>Creating an Exchange Account, Step Two: Receiving Mail</title>
<screenshot>
<screeninfo>Creating an Exchange Account, Step Two: Receiving Mail</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/exchange-receive" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<figure>
<title>Creating an Exchange Account, Step Three: Mail Options</title>
<screenshot>
<screeninfo>Creating an Exchange Account, Step Three: Mail Options</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/exchange-receive-options" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
</sect3>
<sect3 id="config-exchange-existing-account">
<title>Changing an Existing Account to Work with Exchange</title>
<para>
If you have an existing email account, and want to convert it
to use for Exchange, select the account you want to convert
and click the <guibutton>Edit</guibutton> button. You'll want
to change settings in the following tabs of the account
dialog:
</para>
<variablelist>
<varlistentry>
<term>Identity</term>
<listitem>
<para>
If your email address will change because you are moving
to a new server, then change it in this tab. Otherwise,
move to the next tab.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Mail</term>
<listitem>
<para>
Select <guilabel>Microsoft Exchange</guilabel> as your
server type. Enter your name of your server next to
<guilabel>Host</guilabel>, and the user name for your
account next to <guilabel>Username</guilabel>. If your
server supports SSL (Secure Socket Layer) encryption, it
you can check the <guilabel>Use SSL</guilabel> box to
take advantage of more secure data transfers.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Receiving Options</term>
<listitem>
<para>
Here, tab, you'll find some additional settings:
<variablelist>
<varlistentry>
<term>Checking for New Mail</term>
<listitem>
<para>
Select whether you would like to check for
mail automatically, and if so, how often.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Exchange Server</term>
<listitem>
<para>
If your Exchange server requires you to use a
different mailbox name from the name you use to
log in, select the second check-box and enter
the mailbox name. Check with your system
administrator to be sure.
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Active Directory</term>
<listitem>
<para>
If you would like to use the Global Address
List (GAL) maintained on your Exchange server,
click the tab labelled <guilabel>Receiving
Options</guilabel> and check the box labelled
<guilabel>Create a Global Address List
folder</guilabel>. The GAL is maintained by
your system administrator and you cannot add,
change, or remove items from it using Ximian
Evolution. However, you can use it to invite
people to meetings and to look up addresses and
other information. In many organizations, the
GAL is stored on a different server from email.
If this is the case, you should also specify
the directory server name here.
</para>
</listitem>
</varlistentry>
</variablelist>
</para>
</listitem>
</varlistentry>
<varlistentry>
<term>Sending Mail</term>
<listitem>
<para>
If you will use your Exchange server to send as well as
receive mail, select <guilabel>Microsoft
Exchange</guilabel> as your server type, and enter the
server name as the <guilabel>Host</guilabel>.
</para>
</listitem>
</varlistentry>
</variablelist>
<para>
Once you have made those changes, click the
<guibutton>OK</guibutton> button.
</para>
<para>
Then, quit <application>Evolution</application> and start it
up again. Changes to the Ximian Connector accounts
configuration are not active until you have restarted the
application.
</para>
</sect3>
</sect2>
</sect1>
<sect1 id="access">
<title>Accessing the <application>Exchange</application>Server</title>
<para>
Like IMAP and LDAP data, information for
<application>Exchange</application>accounts is stored on the
server, not on your desktop computer. This means that you can
access it from multiple locations. It also means that your
Microsoft <application>Exchange</application>account information
is in a seperate folder tree from the <guilabel>Local</guilabel>
tree in your folder bar. You'll see it below the local tree,
with the name you gave the account. If you have multiple
accounts, you will have multiple folder trees.
</para>
<para>
Click on any of the folder tree items to visit them; you may
have to enter your server password. You can now create contact
cards, send and receive email as you would normally. If there
are items in your local calendar or addressbook that you'd like
to add to your <application>Exchange</application>stores, you
can copy and paste them over, or just drag items from one folder
to another as you would with two local stores.
</para>
<note id="save-to-local-or-exchange">
<title>Saving Attached Addresses and Appointments</title>
<para>
If you are using both an Exchange account and a local mail
account, you should be aware that whenever you save an email
address or appointment from an email message, it will be
saved in your Exchange contacts list or calendar, rather
than in your local account. The same is true of
synchronization with Palm-OS devices: tasks, appointments,
and addresses from your Palm-OS device will be synchronized
with those in the Exchange folders rather than local
folders.
</para>
</note>
<tip id="gal-empty">
<title>The Global Address List Is Empty At First</title>
<para>
To avoid unnecessary strain on the server, the GAL will
appear empty until you have searched for something in it.
If you want to display all the cards in the list, click in
the search box and press <keycap>Enter</keycap>. This
enters a blank search: since every card contains a blank in
it, every card will appear.
</para>
</tip>
</sect1>
<sect1 id="full-advantage">
<title>Taking Full Advantage of the Exchange Server When Scheduling Appointments</title>
<para>
When you schedule a meeting with your calendar on the
<application>Exchange</application>server, you can check when
other local Exchange users are busy according to their
<application>Exchange</application>calendars. To do so:
</para>
<figure>
<title>Scheduling With Free/Busy Information</title>
<screenshot>
<screeninfo>Using the Free/Busy Feature</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/schedule" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<orderedlist numeration="arabic">
<listitem>
<para>
Open a new appointment in the calendar.
</para>
</listitem>
<listitem>
<para> Choose <menuchoice> <guimenu>Actions</guimenu>
<guimenuitem>Schedule Meeting</guimenuitem>
</menuchoice> in the meeting editor window.
</para>
</listitem>
<listitem>
<para> Add attendees, either by entering their email
addresses into the list, or by clicking the
<guibutton>Invite Others</guibutton> button. If you choose
to so, it's best to use the Global Address List (GAL).
Choose the GAL from the drop-down list of address sources
at the top of the dialog box.
</para>
</listitem>
<listitem>
<para>
Choose <guilabel>Options</guilabel> and then
<guilabel>Update Free/Busy</guilabel> to check participant
schedules and, if possible, update the meeting in all
participants' calendars.
</para>
</listitem>
</orderedlist>
<tip id="autopick">
<title>Using Autopick to Adjust Meeting Times</title>
<para>
If meeting attendees are not available during the times you
have scheduled a meeting, you can "nudge" the meeting forward
or backward to the nearest available time. To do so, just
click the arrows to the left or right of the
<guilabel>Autopick</guilabel> button. The autopick tool will
move the meeting to the nearest time during which all
attendees are available. If you aren't satisfied with those
results, you can drag the edges of the meeting time to the
hours that you want to select.
</para>
</tip>
</sect1>
</chapter>

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</listitem> </listitem>
</orderedlist> </orderedlist>
</para> </para>
<note id="when-filters-go-wrong">
<title>When Are Filters Applied?</title>
<para>
If you move mail from your server into your local system
using POP mail, filters are applied to incoming mail every
time you check for mail.
</para>
<para>
If you store your mail on the mail server and check your
mail with IMAP, filters are applied to the INBOX when you
open it. In some cases, you will see a number of unread
messages in the INBOX, click the INBOX, and then have the
messages move elsewhere as they are filtered out.
</para>
<para>
If you use Ximian Connector to store your mail on an
Exchange server, filters are not applied until you open
your INBOX folder and select
<menuchoice><guimenu>Actions</guimenu><guimenuitem>Apply
Filters</guimenuitem></menuchoice> or press
<keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo>
</para>
</note>
<example id="filter-example"> <example id="filter-example">
<title>Using a Filter to Avoid Spam</title> <title>Using a Filter to Avoid Spam</title>
<para> <para>
@ -780,9 +803,10 @@
<itemizedlist> <itemizedlist>
<listitem> <listitem>
<para> <para>
Incoming email that your filters don't move goes into the Inbox; Incoming email that your filters don't move goes
outgoing mail that they don't move ends up in the Sent into the Inbox; outgoing mail that they don't move
folder. So be sure to change the filters that go with it. ends up in the Sent folder. So be sure to change
the filters that go with it.
</para> </para>
</listitem> </listitem>
</itemizedlist> </itemizedlist>

43
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@ -233,8 +233,8 @@
<listitem> <listitem>
<para>Whether you want to use a secure (SSL) <para>Whether you want to use a secure (SSL)
connection. This may allow you to access the connection. If your server supports it, it's
server from outside a firewall. best to enable this security option.
</para> </para>
</listitem> </listitem>
@ -313,9 +313,9 @@
</listitem> </listitem>
<listitem> <listitem>
<para>Exchange Server: If your Echange mailbox name is is <para>Exchange Server: If your active directory user name
different from your Windows user name, check this box and is different from your Exchange mailbox name, check this
enter your mailbox name here. box and enter your mailbox name here.
</para> </para>
</listitem> </listitem>
@ -469,18 +469,18 @@
Authentication Type: Chances are you are using Authentication Type: Chances are you are using
<guilabel>Password</guilabel>. If you're not sure, ask <guilabel>Password</guilabel>. If you're not sure, ask
your system administrator or ISP, or have your system administrator or ISP, or have
<application>Ximian Evolution</application> check for <application>Ximian Evolution</application> check for you by
you by clicking <guibutton>Check for supported clicking <guibutton>Check for supported
types</guibutton>. For exchange servers, Password is the types</guibutton>.
only type supported.
</para> </para>
</listitem> </listitem>
<listitem> <listitem>
<para> <para>
Username: The account name you use when you login to Username: The account name you use when you login to
check mail. For Exchange servers, enter the user name check your email. Normally, this is the part of your
you use to login to a Windows workstation in your email address before the '@' character. For Exchange
network. servers, it is the username you would use to log in to a
Windows workstation at your company.
</para> </para>
</listitem> </listitem>
<listitem> <listitem>
@ -619,12 +619,12 @@ the workaround described in the note below.
<sect2 id="mutt"> <sect2 id="mutt">
<title>Importing Mail from mutt</title> <title>Importing Mail from mutt</title>
<para> <para>
<application>mutt</application> is a text-based mail client <application>mutt</application> is a full-featured mail client
shipped with most Linux and Unix distributions. which is shipped with most Linux and Unix distributions.
<application>mutt</application> can use several different <application>mutt</application> uses the standard mbox,
formats, including mbox, maildir, and MH file formats, all of maildir, and MH file formats, which makes importing your mail into
which import cleanly into <application>Evolution</application> easy. By default,
<application>Evolution</application>. Here's how: <application>mutt</application> uses the mbox file format.
<orderedlist numeration="arabic"> <orderedlist numeration="arabic">
<listitem> <listitem>
<para> <para>
@ -678,9 +678,10 @@ the workaround described in the note below.
<sect2 id="kmail"> <sect2 id="kmail">
<title>Importing Mail from KMail</title> <title>Importing Mail from KMail</title>
<para> <para>
KMail is the mail client is shipped with the KDE desktop KMail is a full-featured mail client which is shipped with the
environment. KMail uses the standard UNIX mbox file format to KDE desktop environment. KMail uses the standard mbox file
store its messages. Here's how to import nessages from KMail: format, which means that importing your mail into
<application>Evolution</application> is easy.
<orderedlist numeration="arabic"> <orderedlist numeration="arabic">
<listitem> <listitem>
<para> <para>

49
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@ -0,0 +1,49 @@
<chapter id="usage-notes">
<title>Evolution Notes</title>
<abstract>
<title> An Overview of the Evolution Notes</title>
<para>
In the dark ages before email was invented, there were little
scraps of people which people used for short-term information
storage. These scraps of paper were called notes. Now, notes
are an almost necessary part of our lives, albeit in electronic
form. It only makes sense, then, that
<application>Evolution</application> will eventually have a
Notes feature. <application>Evolution</application> can help
you take notes in the following ways:
<itemizedlist>
<listitem>
<para>
Take down phone numbers, take school notes, take phone
messages, or even write poetry.
</para>
</listitem>
<listitem>
<para>
Color code notes to organize them, or just to
make them look good.
</para>
</listitem>
<listitem>
<para>
Turn a note into an email or a text file.
</para>
</listitem>
<listitem>
<para>
Write <glossterm>Haiku</glossterm>
</para>
</listitem>
</itemizedlist>
</para>
<para>
You can start writing notes by clicking
<guibutton>Notes</guibutton> in the shortcut bar. Of course,
it's not there yet. But when it is, it'll take you to the
notepad.
</para>
</abstract>
</chapter>

115
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@ -0,0 +1,115 @@
<chapter id="usage-print">
<title>Printing with Evolution</title>
<para>
Like most GNOME applications, <application>Evolution</application> uses
the gnome-print system, so if you've used any other GNOME
application to print, you should be able to print from
<application>Evolution</application> immediately.
</para>
<para>
Whether you're printing a message, a calendar page, or a selection
of address cards, you can choose to print directly to a printer, or
save the print output to a postscript file. You can also use the
preview feature to see how your printed output will look.
</para>
<sect1 id="printpreview">
<title>Print Preview</title>
<para>
<guibutton>Print Preview</guibutton> appears both as a button in
the printing dialog and as an item in the
<guimenu>File</guimenu> menu. In both places, it does the same
thing: it opens a new window that shows you what would happen if
you were to print the current message, calendar, appointment, or
address card.
</para>
<para>
That window allows you to select which pages you want to see,
and how close you'd like to look at them. Zoom in or out, fit
the page to the window (the <guibutton>Fit</guibutton> button)
or match the width of the page and the window (the
<guibutton>Fit Width</guibutton> button). None of these buttons
changes the way the page will be printed, but they do let you
get a better look. If you're satisfied with the way the your paper
looks, click <guibutton>Print</guibutton> to send your document
on its way. If you'd like to change it, just close the
<guilabel>Print Preview</guilabel> window and make the changes
you want from your mail, calendar, or addressbook.
</para>
<!-- ==============Figure=================================== -->
<figure id="print-preview">
<title>Print Preview</title>
<screenshot>
<screeninfo>Print Preview</screeninfo>
<mediaobject><imageobject><imagedata fileref="figures/print-preview" format="png" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<!-- ==============End of Figure============================== -->
</sect1>
<sect1 id="print-destination">
<title>File or Printer?</title>
<para>
The printer selection window, shown in <xref
linkend="print-dest">, lets you choose the format for
printing&mdash; <guilabel>Generic Postscript</guilabel>,
whether to write to a PDF file, and whether to print to a file
or to an actual printer in Generic Postscript. If you choose a
printer, you'll be asked for the printer command (probably
<guilabel>lpr</guilabel>) which your system uses. If you
choose to print to a file, you'll need to decide upon a
filename. And of course, you'll want to choose a number of
copies, and whether to collate them.
<note id="windows-ps">
<title>Printing to PostScript?</title>
<para>
PostScript is the file format used by most laser printers,
and in UNIX world is the easiest way to print to a file.
However, most systems running Microsoft Windows can't
recognize or handle PostScript files. You'll need to print
to PDF if you want to share your file with Windows users.
</para>
</note>
</para>
<!-- ==============Figure=================================== -->
<figure id="print-dest">
<title>Choosing a Printer</title>
<screenshot>
<screeninfo>Choosing a Printer</screeninfo>
<mediaobject><imageobject><imagedata fileref="figures/print-dest" format="png" srccredit="Aaron Weber">
</imageobject></mediaobject>
</screenshot>
</figure>
<!-- ==============End of Figure============================== -->
<para>
If you're printing a message that's more than one page, you'll
have the option of choosing which pages to print. If you're
printing a calendar entry, you can decide what range of dates to
print. And, if you're printing contact cards, you can decide
whether to print only the selected cards, or all of them.
</para>
<para>
When you're ready, click <guibutton>Print</guibutton> to print,
<guibutton>Preview</guibutton> to have a look (or another look)
at the preview, or <guibutton>Cancel</guibutton> to cancel the
whole deal.
</para>
</sect1>
</chapter>

39
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<chapter id="usage-sync">
<title>Synchronizing Evolution with Hand-Held Devices</title>
<para>
This chapter is very short. It describes how to synchronize
the data on your Palm-OS device with the data you store in
<application>Ximian Evolution</application>. If you need
information on how to set up handheld synchronization, consult
<xref linkend="config-sync">.
</para>
<sect1 id="hotsync">
<title>Using HotSync</title>
<para>
Put your hand-held device in its cradle and press the
HotSync button.
</para>
<tip id="sync-tip">
<title>Palm OS v. 4.0 with Passwords</title>
<para>
If you use Palm OS v. 4.0 and have password protection turned on for
your handheld device, you may encounter trouble synchronizing. If
this happens, try turning off password protection on your handheld,
synchronize it with your desktop computer, and then re-enable password
protection on your handheld.
</para>
</tip>
<para>
If you have followed the set up instructions properly, your
Palm-OS device will synchronize data with <application>Ximian
Evolution</application>.
</para>
<para>
That's it.
</para>
</sect1>
</chapter>